Anderson School Sales Admin Assistant
McMenamins Inc., Bothell, WA, United States
Sales and Events Administrative Assistant
Anderson School
18607 Bothell Way NE
Bothell, WA 98011, USA
Overview The Sales Department Administrative Assistant is often the first contact that the customer has with the Sales Department. The primary responsibilities of this position include answering phones and replying to inquiries in a pleasant and customer service oriented manner, giving as much information as possible before transferring to the Sales Coordinator. The Administrative Assistant is also responsible for the retrieval and distribution of phone messages, distributing mail and faxes, filing, keeping catering packets made and in stock, keeping up inventory and ordering new office equipment as needed, conferring with phone and equipment maintenance services, writing daily events on the white board, producing correspondence, copying and faxing as necessary, and creating and distributing weekly packets with contracts for upcoming events. This position will also be required to mail customer response sheets at the conclusion of each event for all locations, reply to customers’ e‑mails when possible and distribute all else, and attend bi‑weekly sales meetings. In addition to Sales Department job duties, the Administrative Assistant at Anderson School may also on occasion work in other departments on the property. This position can also be hard physical work and requires mental agility and the ability to effectively multi‑task in a fast‑paced and deadline‑oriented environment. You must also have the ability to work well independently and as a member of a team.
Benefits
Employee discounts: $45 hotel rooms, 40% off bottles of wine, access to concerts.
Happy Hour beverage pricing all day, 40% off McMenamins apparel & spa services, shift food credits and more.
Comprehensive insurance benefits package, including vision, medical, dental, chiro and alternative care to eligible employees.
401(k) plan with employer contribution to eligible employees.
Paid Time Off (PTO).
Neighboring pubs and hotels with opportunities to work at other locations like our winery or concerts (belief in a work‑life balance).
Be part of a fun team and having a positive work environment.
Multiple career path opportunities - staff who have gone from front desk attendants to sales associates, from server to manager and many other continuing stories within McMenamins.
Qualifications and Experience
Previous related customer service or administrative experience is preferred.
Experience with high volume phone lines preferred.
Experience with Opera Cloud or similar booking software preferred.
Excellent customer service, communication & phone skills.
Previous experience with Microsoft Office Suite.
Excellent organization and prioritizing skills required.
Flexible schedule including days, evenings, weekends and holidays required.
Equal Opportunity Employer Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Overview The Sales Department Administrative Assistant is often the first contact that the customer has with the Sales Department. The primary responsibilities of this position include answering phones and replying to inquiries in a pleasant and customer service oriented manner, giving as much information as possible before transferring to the Sales Coordinator. The Administrative Assistant is also responsible for the retrieval and distribution of phone messages, distributing mail and faxes, filing, keeping catering packets made and in stock, keeping up inventory and ordering new office equipment as needed, conferring with phone and equipment maintenance services, writing daily events on the white board, producing correspondence, copying and faxing as necessary, and creating and distributing weekly packets with contracts for upcoming events. This position will also be required to mail customer response sheets at the conclusion of each event for all locations, reply to customers’ e‑mails when possible and distribute all else, and attend bi‑weekly sales meetings. In addition to Sales Department job duties, the Administrative Assistant at Anderson School may also on occasion work in other departments on the property. This position can also be hard physical work and requires mental agility and the ability to effectively multi‑task in a fast‑paced and deadline‑oriented environment. You must also have the ability to work well independently and as a member of a team.
Benefits
Employee discounts: $45 hotel rooms, 40% off bottles of wine, access to concerts.
Happy Hour beverage pricing all day, 40% off McMenamins apparel & spa services, shift food credits and more.
Comprehensive insurance benefits package, including vision, medical, dental, chiro and alternative care to eligible employees.
401(k) plan with employer contribution to eligible employees.
Paid Time Off (PTO).
Neighboring pubs and hotels with opportunities to work at other locations like our winery or concerts (belief in a work‑life balance).
Be part of a fun team and having a positive work environment.
Multiple career path opportunities - staff who have gone from front desk attendants to sales associates, from server to manager and many other continuing stories within McMenamins.
Qualifications and Experience
Previous related customer service or administrative experience is preferred.
Experience with high volume phone lines preferred.
Experience with Opera Cloud or similar booking software preferred.
Excellent customer service, communication & phone skills.
Previous experience with Microsoft Office Suite.
Excellent organization and prioritizing skills required.
Flexible schedule including days, evenings, weekends and holidays required.
Equal Opportunity Employer Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr