Event Producer Job at RGI events + public relations in Alexandria

Special Event Associate

Savvy, strategic, enthusiastic, results-driven, Special Event Associate sought to join our fun and fast-paced production team ASAP!

RGI events is an award-winning special events production firm and design atelier providing 360-degree strategic special events services for discerning clients around the world. We connect organizations to audiences through the power of shared experiences, drawing on over two decades of successes and an unshakable belief in what can be achieved when we gather together.

Our clients include LOREAL USA, The Washington Nationals, Hilton, Nike, OPI, KISS Cosmetics, La Roche Posay, SkinCeuticals, Dior, The American Red Cross, The Lawyers Committee for Civil Rights Under Law, Hewlett-Packard, SpaceX, Project HOPE, The European Union Delegation to the United States, The Atlantic Council and more.

Starting Salary is approx $120,000+/year

$82-90,000/year base (dependant on prior demonstrated success, experience and qualifications)

Robust per project bonus structure averaging an additional $20-30k+ per year.

Day to day you will be working as the project lead to move the needle forward on our client's accounts and successfully produce and execute as the team lead the highly sophisticated, strategically driven, multi-faceted events our clients entrust us with to advance their own organizational agendas.

This includes setting and managing timelines, managing budgets to ensure successful attainment of client requests hand in hand with company profitability, contract review and negotiation, relationship building with spaces and suppliers, experienced team and client guidance of complex special event strategy, creative problem solving towards client needs, managing suppliers and spaces to ensure quality and compliance, managing an in-house project support team, creating strategy driven stage programming and dynamic content delivery experiences both in look and means, ensuring efficiency, inspiration and impact in the overall attendee experience, and managing the client relationship end to end ensuring 5 star service and complete client satisfaction in every event executed.

Events Associate Key Responsibilities:

This integral position holds complete project responsibility for the successful planning, production and management of our clients projects across the spectrum of events we produce from top to bottom successfully executing every deliverable needed to bring to life the vision set forth by our company principal for each event to an industry-leading standard strategically achieving our clients goals.

End to end planning and execution of complex special events

Researching, evaluation and comparison of event spaces and suppliers

Contract review and negotiation

Timeline creation and management

Budget creation and management to ensure company profitability and client success

Directly interface with client on a daily basis as the lead POC for both technical and account needs with complete relationship responsibility

Development of event concepts and components with client and internal teams

Develop project operational and onsite operational work flow, lead staffing and supplier team needs to ensure resources and support are in place, as well as lead any onsite execution (travel maybe required)

Brief as needed all internal and external supplier and team members including creating job descriptions, host meetings for briefings, design and support supplier load in processes, ensure insurance compliance

Support Event Design process, pitch concepts to clients

Effectively map all event components

Build and manage digital processes for event functions (communications, registration, floorplans, event apps)

Data collection driving complex seating processes for galas and successful sponsor and supporter benefits fulfillment

Report creation and distribution on collected data

Management of collaborative teams both internal and external

Strategic creation of ROS, Production Timeline and Cue to Cue documents

Stage program building and content delivery architecture

Show calling and direction

Management of program participants including speaker and participant briefing documents and meetings

Leading planning meetings, walkthroughs, tastings, supplier briefings, rehearsals etc

Create internal and external debrief reports illustrating value of company work

Lead all logistical, technical and creative details related to all stages of planning, design and production for our clients

Everyday is exciting - every day is different - every day is full of creative opportunities

Who we are:

We are innovative thinkers, mission-driven collaborators, and ambitious dreamers who challenge the status quoalways ready to test the limits of creativity and our imagination. Our production philosophy is rooted in a commitment to delivering seamless logistics through an unwavering attention to the unique needs of each client. Our design sensibility is shaped by our desire to delight the eye and energize the mind. Together, these priorities create engaging experiences that do the hard work of advancing agendas while feeling effortless, inspiring both our clients and their audiences.

We are a group of dedicated, female-led, hustlers - creative and enthusiastic. Committed to changing our industry by bringing great work and true ROI to our clients through truly innovative projects. We are advocates of small businesses, localists, the creative economy, entrepreneurship and women in business - so while our new team member does not have to be female - they must share those team values.