Reconciliation Specialist (Hybrid-Oak Brook, IL)
Inspira Financial Trust, LLC, Oak Brook, IL, United States
The Reconciliation Specialist plays a critical role in safeguarding the financial integrity of Inspira Financial by ensuring accurate and timely reconciliation of bank and trust accounting system transactions. Reporting to the Manager of Central Control within the R&W Operations Financial Reporting & Controls Department, this position directly supports the company's ability to manage risk, prevent fraud, and maintain client trust.
This role is central to the daily operations of the department, which serves as a Financial Control hub for the organization. Responsibilities include reconciling high-volume financial transactions, auditing discrepancies, and collaborating across departments to resolve issues that impact downstream revenue realization and client satisfaction. The Specialist also serves as a key point of contact for internal teams, ensuring inquiries are addressed with precision and professionalism.
Obtain the balance and activity for the various banks daily
Obtain the appropriate reports from the trust accounting system for reconciling daily
Analyze and reconcile the various bank account balances and activity to the trust accounting system balances and activity daily
Contact internal clients as necessary to obtain required documentation for reconciling
Maintain all reconciling documentation in a secure location for retention.
Obtain the positive pay file from the check printing solution daily
Notify each department of current reconciling items assigned to them for review and adjustment to ensure timely correction
Maintain and follow-up with clients as needed on any outstanding checks awaiting negotiation
Obtain cleared check copies as requested
Ensure that all processing consistently meets established service levels, policies, and procedures and complete with a high degree of accuracy
Record important notes within the client account portal
Record supporting documentation in the client account file
Manage and distribute departmental incoming mail as received
Manage department email boxes, including e-fax
Manage client inquiries within the Customer Relationship Management Services software
Respond to incoming and outgoing communications, including emails, phones, and faxes
Effectively communicate and utilize sound judgement to elevate issues that may require intervention of the manager
Assist in the development and revision of policies and procedures with emphasis on internal controls
Other duties as assigned
Typical schedule for this position is Monday to Friday, 8 a.m. CT to 5 p.m. CT; overtime as needed, including occasional weekends.
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This role is central to the daily operations of the department, which serves as a Financial Control hub for the organization. Responsibilities include reconciling high-volume financial transactions, auditing discrepancies, and collaborating across departments to resolve issues that impact downstream revenue realization and client satisfaction. The Specialist also serves as a key point of contact for internal teams, ensuring inquiries are addressed with precision and professionalism.
Obtain the balance and activity for the various banks daily
Obtain the appropriate reports from the trust accounting system for reconciling daily
Analyze and reconcile the various bank account balances and activity to the trust accounting system balances and activity daily
Contact internal clients as necessary to obtain required documentation for reconciling
Maintain all reconciling documentation in a secure location for retention.
Obtain the positive pay file from the check printing solution daily
Notify each department of current reconciling items assigned to them for review and adjustment to ensure timely correction
Maintain and follow-up with clients as needed on any outstanding checks awaiting negotiation
Obtain cleared check copies as requested
Ensure that all processing consistently meets established service levels, policies, and procedures and complete with a high degree of accuracy
Record important notes within the client account portal
Record supporting documentation in the client account file
Manage and distribute departmental incoming mail as received
Manage department email boxes, including e-fax
Manage client inquiries within the Customer Relationship Management Services software
Respond to incoming and outgoing communications, including emails, phones, and faxes
Effectively communicate and utilize sound judgement to elevate issues that may require intervention of the manager
Assist in the development and revision of policies and procedures with emphasis on internal controls
Other duties as assigned
Typical schedule for this position is Monday to Friday, 8 a.m. CT to 5 p.m. CT; overtime as needed, including occasional weekends.
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