Production Coordinator

At Nova Sky Stories , we empower artists and producers to bring awe and wonder to live audiences around the world. As the global leader in drone entertainment , we’ve been redefining live shows for over a decade—merging cutting‑edge drone technology with imaginative artistry. With a veteran team of engineers and creatives, we design and operate lightweight, small, precise, and safe drones that perform in the most demanding environments—urban centers, extreme temperatures, and high winds. The result? Sky Stories that inspire, captivate, and transform the sky into a canvas of imagination. Headquartered in the U.S. with teams across Europe and the UAE, Nova Sky Stories works with the world’s leading brands, venues, and events. We are seeking a Production Coordinator to help drive execution across our most complex, high‑visibility U.S. productions. In this role, you’ll own the details that make shows happen—travel, ground transportation, vendor coordination, schedules, documentation, and on‑the‑ground readiness. You’ll take defined work‑streams and run with them, ensuring nothing slips and everything moves forward. You’ll primarily support large marquee productions, acting as a force multiplier for the PM team—bringing structure, speed, and consistency to high‑volume execution. When needed, you’ll also step into onsite roles for smaller or repeatable shows, gaining hands‑on production experience. This role sits at the core of our operations. Our shows only feel seamless because the backend is tight—and you’ll be a key part of making that happen. If you’re someone who thrives in fast‑paced environments, loves owning details, and wants a path toward running larger productions, this is a strong entry point with real growth. Marquee Show Support (Primary) Partner with PMs to drive key work‑streams across complex productions Own logistics: travel, lodging, transportation, vendor coordination, crew onboarding Maintain the operational “source of truth” (docs, trackers, schedules, contacts) Keep communication tight across internal teams and external partners Identify risks early and bring solutions Travel & Logistics Systems Own and maintain travel workflows (Navan and related tools) Keep trackers accurate, clean, and aligned with budgets Ensure bookings meet show needs and cost targets Streamline expense tracking and documentation for Accounting Documentation & Reporting Keep all project documentation organized and up to date (Backbone, GDrive, Slack, Sheets) Maintain call sheets and run‑of‑show schedules Drive post‑show reporting and ensure learnings are captured and shared Onsite Execution (As Assigned) Support onsite coordination of crew, vendors, and venue partners Help manage timelines from load‑in through strike Own clearly defined responsibilities when onsite Wrap Support + Continuous Improvement Track invoices, receipts, and support actuals Assist with post‑show reporting and wrap deliverables Capture insights and improve processes for future shows Required Qualifications 1–3 years of experience in live events, touring, film production, or similar fast‑paced operational environments Highly organized with strong attention to detail—able to catch what others miss and communicate it clearly Calm under pressure and able to juggle multiple moving pieces at once Proficient in Google Workspace and comfortable working in spreadsheets Willing to travel and work nights/weekends during show windows Valid driver’s license required It’s Plus If You Have Experience supporting senior production leads (PM, AP, Supervisor) on complex shows Hands‑on experience managing travel logistics at scale Comfortable coordinating multiple vendors simultaneously Strong documentation habits across fast‑moving teams Exposure to aviation‑adjacent or safety‑sensitive operations What Defines You Highly reliable, organized, and execution‑focused. Calm under pressure and effective in an onsite operating environment. A clear, proactive communicator who escalates issues early and appropriately. You don’t need to be the “owner of everything” to be high‑impact—you like owning your lane and making the overall machine run smoother. You take pride in making complicated work feel simple for the team around you. Team‑oriented, humble, and eager to learn. Interested in growing into increased production ownership over time. If you’re ready to play a key role in supporting the operational backbone of a company redefining storytelling in the sky, we’d love to hear from you. Apply now to help keep Nova Sky Stories flying high. #J-18808-Ljbffr