Marketing Operations - Analyst / Associate
iCapital, Salt Lake City, UT, United States
Marketing Operations - Analyst / Associate
Salt Lake City, Utah, United States
About the Role iCapital is seeking a highly organized, systems-oriented Marketing Operations Analyst or Associate to support execution excellence across the Marketing organization. This role is the operational backbone of a high‑performing Marketing team and will own day‑to‑day execution across four core areas: budget and procurement operations, project management systems, reporting and analytics, and strategic planning support. The role works closely with the Marketing, Finance, and Procurement teams to keep operations efficient, compliant, and fully visible.
Responsibilities
Manage vendor onboarding, purchase orders and invoices and ensure every vendor payment is accurately coded, properly approved, and processed on time.
Maintain a live marketing budget tracker reflecting actuals versus plan across all spend categories and support monthly reconciliation.
Assist with the annual marketing budget planning process.
Maintain the team's day‑to‑day project management tool, keeping boards current, status fields accurate, and naming conventions consistent so the system is always a reliable source.
Conduct regular audits to identify stale boards, outdated tasks, workflow gaps, flagging issues and implementing fixes to keep the system clean.
Manage the campaign intake and prioritization framework.
Partner with the Marketing Analytics team to assemble and distribute monthly marketing analytics reports.
Support quarterly OKR and KPI data consolidation and the annual strategic planning process.
Assist with internal communications and team engagement initiatives, coordinating logistics, drafting content, and managing distribution for team‑wide updates.
Qualifications
1‑5+ years of experience in marketing operations, project coordination, business operations, or a related field.
Hands‑on experience with project management platform tools (i.e., Workfront, Monday.com, Asana).
Demonstrated ability with boards, managed workflows, and holding others accountable to keeping systems updated.
Experience supporting budget tracking, invoice processing, or procurement workflows.
Comfortable owning a tracker and reconciling numbers regularly.
Strong organizational and time‑management skills with the ability to manage multiple workstreams simultaneously.
Strong written and verbal communication skills, with the ability to distill complex information into clear, concise formats for leadership audiences.
Proficiency in Microsoft Office, particularly PowerPoint and Excel.
Experience with procurement and requisition platforms.
Experience building SOPs, process documentation, or training guides.
Familiar with OKR frameworks, KPI tracking, or corporate planning cycles.
Comfort creating polished, executive‑ready presentation materials for senior leadership audiences.
Compensation and Benefits The base salary range for this role is $65,000 to $80,000. iCapital offers a compensation package that includes salary, equity, and an annual performance bonus. Employees also receive a comprehensive benefits package that includes an employer‑matched retirement plan, fully paid dental, vision, telemedicine, virtual mental health counseling, parental leave, and unlimited paid time off (PTO).
Work Environment Employees in this role will work in the office Monday‑Thursday, with the flexibility to work remotely on Friday.
Equal Employment Opportunity iCapital is proud to be an Equal Employment Opportunity and affirmative action employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
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About the Role iCapital is seeking a highly organized, systems-oriented Marketing Operations Analyst or Associate to support execution excellence across the Marketing organization. This role is the operational backbone of a high‑performing Marketing team and will own day‑to‑day execution across four core areas: budget and procurement operations, project management systems, reporting and analytics, and strategic planning support. The role works closely with the Marketing, Finance, and Procurement teams to keep operations efficient, compliant, and fully visible.
Responsibilities
Manage vendor onboarding, purchase orders and invoices and ensure every vendor payment is accurately coded, properly approved, and processed on time.
Maintain a live marketing budget tracker reflecting actuals versus plan across all spend categories and support monthly reconciliation.
Assist with the annual marketing budget planning process.
Maintain the team's day‑to‑day project management tool, keeping boards current, status fields accurate, and naming conventions consistent so the system is always a reliable source.
Conduct regular audits to identify stale boards, outdated tasks, workflow gaps, flagging issues and implementing fixes to keep the system clean.
Manage the campaign intake and prioritization framework.
Partner with the Marketing Analytics team to assemble and distribute monthly marketing analytics reports.
Support quarterly OKR and KPI data consolidation and the annual strategic planning process.
Assist with internal communications and team engagement initiatives, coordinating logistics, drafting content, and managing distribution for team‑wide updates.
Qualifications
1‑5+ years of experience in marketing operations, project coordination, business operations, or a related field.
Hands‑on experience with project management platform tools (i.e., Workfront, Monday.com, Asana).
Demonstrated ability with boards, managed workflows, and holding others accountable to keeping systems updated.
Experience supporting budget tracking, invoice processing, or procurement workflows.
Comfortable owning a tracker and reconciling numbers regularly.
Strong organizational and time‑management skills with the ability to manage multiple workstreams simultaneously.
Strong written and verbal communication skills, with the ability to distill complex information into clear, concise formats for leadership audiences.
Proficiency in Microsoft Office, particularly PowerPoint and Excel.
Experience with procurement and requisition platforms.
Experience building SOPs, process documentation, or training guides.
Familiar with OKR frameworks, KPI tracking, or corporate planning cycles.
Comfort creating polished, executive‑ready presentation materials for senior leadership audiences.
Compensation and Benefits The base salary range for this role is $65,000 to $80,000. iCapital offers a compensation package that includes salary, equity, and an annual performance bonus. Employees also receive a comprehensive benefits package that includes an employer‑matched retirement plan, fully paid dental, vision, telemedicine, virtual mental health counseling, parental leave, and unlimited paid time off (PTO).
Work Environment Employees in this role will work in the office Monday‑Thursday, with the flexibility to work remotely on Friday.
Equal Employment Opportunity iCapital is proud to be an Equal Employment Opportunity and affirmative action employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
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