Entry Level Specialty Insurance Underwriting Assistant
Tokio Marine HCC, Chappaqua, NY, United States
Overview
Role Details Job Title:
Entry Level Specialty Insurance Underwriting Assistant Location:
Chappaqua, NY Hybrid (4:1) Reports to:
Manager, Compliance & Operations - Specialty Employment Type:
Full time Job Requisition ID:
2026-325 Requisition Begin Date:
04/10/2026 Tokio Marine HCC is a global industry-leading specialty insurance group, backed by the strength and stability of the Tokio Marine Group. We offer over 100 classes of specialty insurance and pursue opportunities with our
Mind Over Risk
philosophy. We are an organization built on innovation, unity, and trust. Our culture emphasizes
Always Advancing ,
Experts in Tomorrow , and
Reaching Out , with genuine collaboration and support to help each individual succeed and make a difference. Role Overview
Process new submissions: within the first 60 days, learn how to process new submissions, including assigning a quote number, conducting an OFAC search, and routing to the appropriate underwriter. Submissions will utilize approximately 50 percent of the Underwriting Assistant’s time and are processed daily. Handle renewal solicitations: within the first 60 days, handle monthly renewal solicitations by reaching out to brokers for renewal data. May also assist underwriters in preparing risk profiles and quote letters. Become fully acquainted with the product: within the first 90 days, develop an understanding of Crisis Management policies and endorsements. Key Responsibilities
Input new, temporary and/or renewal submissions into designated database to assist in the underwriting process. Update and maintain departmental records such as policies, endorsements, policy status, quote information, countersignatures, invoices, broker information, etc. Prepare and draft correspondence such as quote letters, memorandums, declinations, or invoices, using mail, fax, or other electronic means. Answer phones and resolve basic inquiries or forward calls to appropriate contacts for resolution. Initiate phone calls to brokers and other parties to secure information or provide status updates. Perform incoming and outgoing mail and fax distribution. Maintain departmental files including purging outdated records; may coordinate off-site storage. Prepare, process, and assemble approved policies, renewals, and other supplemental documents for distribution. Forward requested underwriting files and related documents to internal departments such as Claims, Accounting, etc. Perform other general clerical duties such as setting up files, copying, filing, faxing, scanning, ordering supplies, and operating departmental office equipment. May perform relief work within the department or for other departments, as needed. Recommend and participate in the implementation of improvements to current processes and procedures. What You Bring
A bachelor’s degree in business administration, or a related field, or the equivalent education and/or experience preferred Up to two years of relevant and progressive office/clerical experience Office environment work experience is required Excellent analytical and critical thinking skills Incredible attention to detail and organizational skills Proficiency in Office 365 Strong written and verbal communication skills If your experience matches these requirements, please apply WITH A COVER LETTER, expressing why you want to join our team. What We Offer
Competitive salary and comprehensive benefit package Strong learning culture with ongoing development opportunities Opportunities for growth and career advancement Comprehensive medical, vision, and dental coverage, with eligibility beginning on your first day of employment Basic life and disability insurance 401(k) plan with 6% company match 20 days of PTO, two floating holidays, approximately 11 paid holidays, and volunteer time off Paid parental leave Access to our award-winning wellness program, including mental health services, fitness network membership, and a complimentary Headspace subscription Student loan matching program Employee discount program An opportunity to do meaningful work and love what you do Pay transparency
The pay range for this position is $21.78 – $27.21 per hour, which includes geographic adjustments, where applicable. The pay range is the range THMCC, in good faith, believes is the range of compensation for this role at the time of this posting. The hired applicant will be offered pay within the entire range based on the candidate’s geographic location, qualifications, work experience, education, and/or skill level. The Company is fully committed to ensuring equal pay opportunities for equal work regardless of color, race, sex, national origin, sexual orientation, religion, age, veteran status, disability, pregnancy, citizenship status, genetic information, or any other basis protected by federal, state, or local pay equity laws. As an insurance company, we comply with certain federal, state and local laws. Where not restricted by law and for criminal history not covered by applicable law, the Company will consider qualified applicants with arrest or conviction history in compliance with applicable law. About Us
Tokio Marine HCC is a leading specialty insurance group with offices in the United States, the United Kingdom, Europe, and other locations. We offer important insurance products that enable clients to pursue opportunities with confidence. Tokio Marine HCC - Specialty Group is a market leader in providing specialized insurance products for the sports, entertainment, and promotional industries. Applying our Mind Over Risk philosophy to writing insurance defines our approach. We are more than an insurance company; we are a good company. Equal Opportunity Employer
TMHCC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity, genetic information, marital status, medical condition, national origin, physical or mental disability, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances.
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Role Details Job Title:
Entry Level Specialty Insurance Underwriting Assistant Location:
Chappaqua, NY Hybrid (4:1) Reports to:
Manager, Compliance & Operations - Specialty Employment Type:
Full time Job Requisition ID:
2026-325 Requisition Begin Date:
04/10/2026 Tokio Marine HCC is a global industry-leading specialty insurance group, backed by the strength and stability of the Tokio Marine Group. We offer over 100 classes of specialty insurance and pursue opportunities with our
Mind Over Risk
philosophy. We are an organization built on innovation, unity, and trust. Our culture emphasizes
Always Advancing ,
Experts in Tomorrow , and
Reaching Out , with genuine collaboration and support to help each individual succeed and make a difference. Role Overview
Process new submissions: within the first 60 days, learn how to process new submissions, including assigning a quote number, conducting an OFAC search, and routing to the appropriate underwriter. Submissions will utilize approximately 50 percent of the Underwriting Assistant’s time and are processed daily. Handle renewal solicitations: within the first 60 days, handle monthly renewal solicitations by reaching out to brokers for renewal data. May also assist underwriters in preparing risk profiles and quote letters. Become fully acquainted with the product: within the first 90 days, develop an understanding of Crisis Management policies and endorsements. Key Responsibilities
Input new, temporary and/or renewal submissions into designated database to assist in the underwriting process. Update and maintain departmental records such as policies, endorsements, policy status, quote information, countersignatures, invoices, broker information, etc. Prepare and draft correspondence such as quote letters, memorandums, declinations, or invoices, using mail, fax, or other electronic means. Answer phones and resolve basic inquiries or forward calls to appropriate contacts for resolution. Initiate phone calls to brokers and other parties to secure information or provide status updates. Perform incoming and outgoing mail and fax distribution. Maintain departmental files including purging outdated records; may coordinate off-site storage. Prepare, process, and assemble approved policies, renewals, and other supplemental documents for distribution. Forward requested underwriting files and related documents to internal departments such as Claims, Accounting, etc. Perform other general clerical duties such as setting up files, copying, filing, faxing, scanning, ordering supplies, and operating departmental office equipment. May perform relief work within the department or for other departments, as needed. Recommend and participate in the implementation of improvements to current processes and procedures. What You Bring
A bachelor’s degree in business administration, or a related field, or the equivalent education and/or experience preferred Up to two years of relevant and progressive office/clerical experience Office environment work experience is required Excellent analytical and critical thinking skills Incredible attention to detail and organizational skills Proficiency in Office 365 Strong written and verbal communication skills If your experience matches these requirements, please apply WITH A COVER LETTER, expressing why you want to join our team. What We Offer
Competitive salary and comprehensive benefit package Strong learning culture with ongoing development opportunities Opportunities for growth and career advancement Comprehensive medical, vision, and dental coverage, with eligibility beginning on your first day of employment Basic life and disability insurance 401(k) plan with 6% company match 20 days of PTO, two floating holidays, approximately 11 paid holidays, and volunteer time off Paid parental leave Access to our award-winning wellness program, including mental health services, fitness network membership, and a complimentary Headspace subscription Student loan matching program Employee discount program An opportunity to do meaningful work and love what you do Pay transparency
The pay range for this position is $21.78 – $27.21 per hour, which includes geographic adjustments, where applicable. The pay range is the range THMCC, in good faith, believes is the range of compensation for this role at the time of this posting. The hired applicant will be offered pay within the entire range based on the candidate’s geographic location, qualifications, work experience, education, and/or skill level. The Company is fully committed to ensuring equal pay opportunities for equal work regardless of color, race, sex, national origin, sexual orientation, religion, age, veteran status, disability, pregnancy, citizenship status, genetic information, or any other basis protected by federal, state, or local pay equity laws. As an insurance company, we comply with certain federal, state and local laws. Where not restricted by law and for criminal history not covered by applicable law, the Company will consider qualified applicants with arrest or conviction history in compliance with applicable law. About Us
Tokio Marine HCC is a leading specialty insurance group with offices in the United States, the United Kingdom, Europe, and other locations. We offer important insurance products that enable clients to pursue opportunities with confidence. Tokio Marine HCC - Specialty Group is a market leader in providing specialized insurance products for the sports, entertainment, and promotional industries. Applying our Mind Over Risk philosophy to writing insurance defines our approach. We are more than an insurance company; we are a good company. Equal Opportunity Employer
TMHCC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity, genetic information, marital status, medical condition, national origin, physical or mental disability, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances.
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