Human Resources Specialist.
MACPAC - Medicaid and CHIP Payment and Access Commission, Washington, District of Columbia, United States
Responsibilities
Coordinate and perform recruitment activities, including maintenance of HR-related systems and documentation, routine management of the online recruitment platform, maintenance of position descriptions, development or maintenance of other forms and templates, analysis of recruitment data, and outreach to candidates for MACPAC positions.
Make recommendations for continuous quality improvement in the agency's recruitment processes.
Perform onboarding processes for new hires, including serving as the primary point of contact, setting up and maintaining personnel file folders, preparing and submitting forms for benefits enrollment, background investigations and credentialing, collecting and handling personally identifiable information (PII) data securely, conducting orientation presentations and tours, and establishing new employee access to appropriate systems and accounts.
Perform offboarding processes for retirements, resignations and terminations, revoking access to relevant systems, preparing and submitting forms, maintaining and executing an exit checklist, collecting MACPAC property, and sharing appropriate separation information with the employee.
Prepare personnel actions and supporting documentation for submission to the General Services Administration (GSA), Commissions and Boards Services (CABS). Correspond with, collaborate with, and monitor GSA‑CABS to track personnel actions and resolve discrepancies.
Research, liaise with GSA‑CABS, and serve as an internal subject‑matter expert on benefits and employee obligations, including payroll, health insurance, retirement, employee assistance program, financial disclosure reports, outside employment, and conflict of interest, to answer staff questions, update policy, and update the employee handbook.
Serve as a member of employee working groups and help implement internal staff engagement policies and practices.
Assist with maintaining the employee handbook, tracking external sources for changes in federal and local law affecting MACPAC, and preparing drafts of new policies for review by the CAO and executive director.
Act as timekeeper in the electronic time and leave system, HRLinks, entering time and leave for all employees and commissioners each pay period, updating base schedules, resolving discrepancies, and approving timecards as needed.
Prepare relocation reimbursement vouchers for employees in accordance with Federal Travel Regulations and internal travel policies.
Update and maintain records and systems to accurately reflect changes related to staffing, payroll, taxes, benefits, address, PII data and policy, including recruitment systems, transit benefits, HRLinks, personnel files, payroll and anniversary tracking spreadsheets.
Maintain access to required federal and MACPAC systems and accounts including eOPF, USAccess, FedIDCard, HRLinks, MAX.gov, SmartBenefits.
Maintain official personnel records for commissioners and staff.
Perform administrative aspects of recruitment: posting openings, representing MACPAC at virtual or in‑person job fairs, running reports and maintaining files.
Create, use, update and maintain Human Resources work instructions.
Support office operations
Monitor the Office of Personnel Management website and Alert DC for emergencies affecting office operations and notify staff as directed by the CAO.
Serve as Contracting Officer’s Representative (COR) on certain administrative contracts.
Maintain internal directories for staff and vendors.
Monitor supply inventory, place supply orders and stock supplies.
Monitor printer meter readings monthly to ensure accuracy of billing.
Correspond with building management for maintenance orders, repairs, and visitor information, keeping certificates of insurance up to date.
Share building correspondence with staff regarding closures, maintenance, window cleaning, and e‑waste recycling.
Maintain online accounts including Kastle, Canon and One Call Now.
Maintain and monitor the physical inventory of office furniture and non‑IT equipment.
Serve as a member of the Emergency Response Team.
Contribute to successful execution of Commission meetings and other events
Provide on‑site support during events.
Take commissioner attendance for payroll purposes.
Perform other duties as assigned Requirements
Individuals must be U.S. citizens.
Employees must undergo completion of a satisfactory background investigation.
Male applicants born after December 31, 1959, must certify that they have registered with the Selective Service System or are exempt under the Selective Service Law.
Qualifications
Knowledge of administrative and record‑keeping procedures.
Familiarity with or willingness to learn federal rules and regulations as they apply to human resources matters and travel.
Strong and consistent organizational skills.
Ability to prioritize and manage multiple competing responsibilities and tasks.
Ability to successfully work with MACPAC senior management, staff, federal contractors and other stakeholders.
Strong oral and written communication skills.
Ability to be discerning and use good judgment.
Ability to accomplish tasks in a timely, accurate manner.
An orientation toward problem solving, teamwork, and accountability.
Willingness to engage in learning and development.
Ability to occasionally lift 30 pounds and move rolling furniture.
Education
A bachelor’s degree in human resources, public administration or other related fields is required, or equivalent work experience.
At least two years of successful professional experience in human resources, operations or administrative roles of increasing responsibility with U.S. government agencies, nonprofit organizations or other companies doing business with the U.S. government.
Additional information
This is a full‑time position based in downtown Washington, DC with federal employee health and retirement benefits.
Interested applicants should be available to work in the office two days per week with flexibility to attend other in‑person events as needed.
Salary competitive with those in other federal agencies.
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Coordinate and perform recruitment activities, including maintenance of HR-related systems and documentation, routine management of the online recruitment platform, maintenance of position descriptions, development or maintenance of other forms and templates, analysis of recruitment data, and outreach to candidates for MACPAC positions.
Make recommendations for continuous quality improvement in the agency's recruitment processes.
Perform onboarding processes for new hires, including serving as the primary point of contact, setting up and maintaining personnel file folders, preparing and submitting forms for benefits enrollment, background investigations and credentialing, collecting and handling personally identifiable information (PII) data securely, conducting orientation presentations and tours, and establishing new employee access to appropriate systems and accounts.
Perform offboarding processes for retirements, resignations and terminations, revoking access to relevant systems, preparing and submitting forms, maintaining and executing an exit checklist, collecting MACPAC property, and sharing appropriate separation information with the employee.
Prepare personnel actions and supporting documentation for submission to the General Services Administration (GSA), Commissions and Boards Services (CABS). Correspond with, collaborate with, and monitor GSA‑CABS to track personnel actions and resolve discrepancies.
Research, liaise with GSA‑CABS, and serve as an internal subject‑matter expert on benefits and employee obligations, including payroll, health insurance, retirement, employee assistance program, financial disclosure reports, outside employment, and conflict of interest, to answer staff questions, update policy, and update the employee handbook.
Serve as a member of employee working groups and help implement internal staff engagement policies and practices.
Assist with maintaining the employee handbook, tracking external sources for changes in federal and local law affecting MACPAC, and preparing drafts of new policies for review by the CAO and executive director.
Act as timekeeper in the electronic time and leave system, HRLinks, entering time and leave for all employees and commissioners each pay period, updating base schedules, resolving discrepancies, and approving timecards as needed.
Prepare relocation reimbursement vouchers for employees in accordance with Federal Travel Regulations and internal travel policies.
Update and maintain records and systems to accurately reflect changes related to staffing, payroll, taxes, benefits, address, PII data and policy, including recruitment systems, transit benefits, HRLinks, personnel files, payroll and anniversary tracking spreadsheets.
Maintain access to required federal and MACPAC systems and accounts including eOPF, USAccess, FedIDCard, HRLinks, MAX.gov, SmartBenefits.
Maintain official personnel records for commissioners and staff.
Perform administrative aspects of recruitment: posting openings, representing MACPAC at virtual or in‑person job fairs, running reports and maintaining files.
Create, use, update and maintain Human Resources work instructions.
Support office operations
Monitor the Office of Personnel Management website and Alert DC for emergencies affecting office operations and notify staff as directed by the CAO.
Serve as Contracting Officer’s Representative (COR) on certain administrative contracts.
Maintain internal directories for staff and vendors.
Monitor supply inventory, place supply orders and stock supplies.
Monitor printer meter readings monthly to ensure accuracy of billing.
Correspond with building management for maintenance orders, repairs, and visitor information, keeping certificates of insurance up to date.
Share building correspondence with staff regarding closures, maintenance, window cleaning, and e‑waste recycling.
Maintain online accounts including Kastle, Canon and One Call Now.
Maintain and monitor the physical inventory of office furniture and non‑IT equipment.
Serve as a member of the Emergency Response Team.
Contribute to successful execution of Commission meetings and other events
Provide on‑site support during events.
Take commissioner attendance for payroll purposes.
Perform other duties as assigned Requirements
Individuals must be U.S. citizens.
Employees must undergo completion of a satisfactory background investigation.
Male applicants born after December 31, 1959, must certify that they have registered with the Selective Service System or are exempt under the Selective Service Law.
Qualifications
Knowledge of administrative and record‑keeping procedures.
Familiarity with or willingness to learn federal rules and regulations as they apply to human resources matters and travel.
Strong and consistent organizational skills.
Ability to prioritize and manage multiple competing responsibilities and tasks.
Ability to successfully work with MACPAC senior management, staff, federal contractors and other stakeholders.
Strong oral and written communication skills.
Ability to be discerning and use good judgment.
Ability to accomplish tasks in a timely, accurate manner.
An orientation toward problem solving, teamwork, and accountability.
Willingness to engage in learning and development.
Ability to occasionally lift 30 pounds and move rolling furniture.
Education
A bachelor’s degree in human resources, public administration or other related fields is required, or equivalent work experience.
At least two years of successful professional experience in human resources, operations or administrative roles of increasing responsibility with U.S. government agencies, nonprofit organizations or other companies doing business with the U.S. government.
Additional information
This is a full‑time position based in downtown Washington, DC with federal employee health and retirement benefits.
Interested applicants should be available to work in the office two days per week with flexibility to attend other in‑person events as needed.
Salary competitive with those in other federal agencies.
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