Asset Management Specialist
Inside Higher Ed, Savannah, GA, United States
Job Title
Asset Management Specialist
Job Summary The Asset Management Specialist is a key member of the finance division responsible for safeguarding, managing and accurately reporting the university’s capital assets, including building, equipment, infrastructure, construction‑in‑progress, and right‑to‑use assets. This role ensures compliance with Board of Regents, State of Georgia, and GASB standards, with a particular focus on lease accounting and capital asset stewardship. Partnering with Accounting, Procurement, Information Technology, Facilities, and external agencies and stakeholders, the Asset Management Specialist drives accurate record‑keeping, supports audits, and strengthens transparent, reliable financial reporting across the University.
Responsibilities
Asset Management Responsibilities
Develop and maintain subject‑matter expertise in governmental accounting standards (GASB), generally accepted accounting principles (GAAP), and University System of Georgia (USG) policies and procedures for capital asset accounting.
Execute monthly close activities for capital assets, ensuring accurate reflection in the University’s financial systems.
Perform monthly reconciliations of capital‑to‑actuals for non‑project‑related accounts, maintaining integrity between budgets and expenditures.
Review gain and loss account activity each month, recording corrections as needed to ensure accurate financial reporting.
Enter completed capital projects into the Asset Management (AM) module and maintain system accuracy.
Reconcile AM module data (Dist_Lin) to the general ledger (Jrnl_Ln) monthly, identifying and resolving discrepancies.
Reconcile depreciation expense and Net Book Value (NBV) in the financial system to ensure compliance with Board of Regents, State of Georgia, and GASB standards.
Lease Accounting Responsibilities
Develop and maintain subject‑matter expertise in governmental accounting standards for lease accounting, including GASB 87 (Leases) and GASB 96 (Subscription‑Based Information Technology Arrangements).
Add, amend, and expire leases and subscription‑based information technology agreements (SBITAs) in the Lease Administration system.
Create and execute monthly financial system queries to identify potential GASB 87 leases and collaborate with departments and Legal to obtain and verify required documentation.
Collaborate with Procurement and Copy & Print Services to obtain and maintain complete documentation for new copier leases, ensuring accurate recording in the Asset Management system and compliance with institutional and GASB standards.
Reconcile actual lease payments to lease payment adjusting journal entries, collaborating with Accounts Payable and other units to investigate and resolve discrepancies for accurate financial reporting.
Maintain lease tracking schedules and reconcile lease liability balances to the general ledger in the financial system.
Audit and Annual Financial Report (AFR) Support
Identify and verify actual asset additions and reductions for Annual Financial Statement report note disclosures for capital assets, leases, and SBITAs.
Prepare, review and submit year‑end journal entries for assets in the university’s financial system, including residual value adjustments, cash inter‑fund transfers in the GAAP and CAPITAL ledgers, and adjustments related to net investments in capital assets (NICA).
Prepare audit schedules and provide supporting documentation, including capital asset listings, current‑year asset additions, adjustments, and retirements, depreciation expense schedules, lease activity reports, lease classification documentation, capital‑to‑actuals reconciliations, Asset Management module summaries, documentation for donated assets, gifts, new leases, and Asset Management reconciliations and NBV queries.
Assist with audit risk assessments related to depreciation expense and capital leases.
Other duties as assigned.
Required Qualifications
Bachelor’s degree from an accredited college or university and 5+ years of experience in accounting, financial reporting, or related fields.
Strong understanding of accounting principles (GAAP) and fund accounting.
Proficiency with financial systems and reporting tools (e.g., Workday, Banner, Oracle).
Preferred Qualifications
Experience in higher education or public sector fund accounting, with knowledge of asset and lease accounting.
Familiarity with PeopleSoft Financials.
Abilities and Skills
Ability to analyze documents and memorize policies and procedures that govern the scope of duty.
Excellent oral and written communication skills.
Fully on‑site position requiring effective office‑environment work.
Compensation and Benefits Shift: Days M‑F (outside normal business hours may be required for exempt level position)
Pay Band: 13; Salary Minimum: $68,500.00 Annually. Salary to be commensurate with qualifications within the established range (generally minimum‑midpoint).
Recruitment Period: 02/26/26 – Until Filled
Benefits may include health, dental, and life insurance; Teachers Retirement System or Optional Retirement Plan; earned vacation time, sick leave, and 13 paid holidays; Tuition Assistance Program for eligible employees with more than 6 months of employment.
Equal Employment Opportunity Augusta University is an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans. All selected candidates are required to successfully pass a background check review prior to starting with Augusta University.
Credit Check and other condition of employment requirements apply as indicated for specific duties and positions of trust.
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Job Summary The Asset Management Specialist is a key member of the finance division responsible for safeguarding, managing and accurately reporting the university’s capital assets, including building, equipment, infrastructure, construction‑in‑progress, and right‑to‑use assets. This role ensures compliance with Board of Regents, State of Georgia, and GASB standards, with a particular focus on lease accounting and capital asset stewardship. Partnering with Accounting, Procurement, Information Technology, Facilities, and external agencies and stakeholders, the Asset Management Specialist drives accurate record‑keeping, supports audits, and strengthens transparent, reliable financial reporting across the University.
Responsibilities
Asset Management Responsibilities
Develop and maintain subject‑matter expertise in governmental accounting standards (GASB), generally accepted accounting principles (GAAP), and University System of Georgia (USG) policies and procedures for capital asset accounting.
Execute monthly close activities for capital assets, ensuring accurate reflection in the University’s financial systems.
Perform monthly reconciliations of capital‑to‑actuals for non‑project‑related accounts, maintaining integrity between budgets and expenditures.
Review gain and loss account activity each month, recording corrections as needed to ensure accurate financial reporting.
Enter completed capital projects into the Asset Management (AM) module and maintain system accuracy.
Reconcile AM module data (Dist_Lin) to the general ledger (Jrnl_Ln) monthly, identifying and resolving discrepancies.
Reconcile depreciation expense and Net Book Value (NBV) in the financial system to ensure compliance with Board of Regents, State of Georgia, and GASB standards.
Lease Accounting Responsibilities
Develop and maintain subject‑matter expertise in governmental accounting standards for lease accounting, including GASB 87 (Leases) and GASB 96 (Subscription‑Based Information Technology Arrangements).
Add, amend, and expire leases and subscription‑based information technology agreements (SBITAs) in the Lease Administration system.
Create and execute monthly financial system queries to identify potential GASB 87 leases and collaborate with departments and Legal to obtain and verify required documentation.
Collaborate with Procurement and Copy & Print Services to obtain and maintain complete documentation for new copier leases, ensuring accurate recording in the Asset Management system and compliance with institutional and GASB standards.
Reconcile actual lease payments to lease payment adjusting journal entries, collaborating with Accounts Payable and other units to investigate and resolve discrepancies for accurate financial reporting.
Maintain lease tracking schedules and reconcile lease liability balances to the general ledger in the financial system.
Audit and Annual Financial Report (AFR) Support
Identify and verify actual asset additions and reductions for Annual Financial Statement report note disclosures for capital assets, leases, and SBITAs.
Prepare, review and submit year‑end journal entries for assets in the university’s financial system, including residual value adjustments, cash inter‑fund transfers in the GAAP and CAPITAL ledgers, and adjustments related to net investments in capital assets (NICA).
Prepare audit schedules and provide supporting documentation, including capital asset listings, current‑year asset additions, adjustments, and retirements, depreciation expense schedules, lease activity reports, lease classification documentation, capital‑to‑actuals reconciliations, Asset Management module summaries, documentation for donated assets, gifts, new leases, and Asset Management reconciliations and NBV queries.
Assist with audit risk assessments related to depreciation expense and capital leases.
Other duties as assigned.
Required Qualifications
Bachelor’s degree from an accredited college or university and 5+ years of experience in accounting, financial reporting, or related fields.
Strong understanding of accounting principles (GAAP) and fund accounting.
Proficiency with financial systems and reporting tools (e.g., Workday, Banner, Oracle).
Preferred Qualifications
Experience in higher education or public sector fund accounting, with knowledge of asset and lease accounting.
Familiarity with PeopleSoft Financials.
Abilities and Skills
Ability to analyze documents and memorize policies and procedures that govern the scope of duty.
Excellent oral and written communication skills.
Fully on‑site position requiring effective office‑environment work.
Compensation and Benefits Shift: Days M‑F (outside normal business hours may be required for exempt level position)
Pay Band: 13; Salary Minimum: $68,500.00 Annually. Salary to be commensurate with qualifications within the established range (generally minimum‑midpoint).
Recruitment Period: 02/26/26 – Until Filled
Benefits may include health, dental, and life insurance; Teachers Retirement System or Optional Retirement Plan; earned vacation time, sick leave, and 13 paid holidays; Tuition Assistance Program for eligible employees with more than 6 months of employment.
Equal Employment Opportunity Augusta University is an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans. All selected candidates are required to successfully pass a background check review prior to starting with Augusta University.
Credit Check and other condition of employment requirements apply as indicated for specific duties and positions of trust.
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