Production Coordinator

Trove Brands, a privately‑held house of brands, is seeking a full‑time Production Coordinator to support the planning, logistics, and execution of commercial shoots and photoshoots for our brands. The role is based in Lehi, Utah and requires a resourceful, detail‑oriented problem solver who thrives in a fast‑paced production environment. Responsibilities Support Producers throughout all phases of pre‑production, production, and post‑production. Understand commercial production workflows and on‑set processes. Assist with building production templates, call sheets, and production books. Provide updates on priorities, schedule status, and crew confirmations. Serve as a proxy for Producers in meetings and communications when needed. Anticipate and communicate production issues, offering proactive solutions. Source, vet, and book freelance cast and crew; maintain crew portfolios, role assignments, and rate documentation. Manage confirmation emails, scheduling, and day‑to‑day communication with crew and talent. Secure equipment rentals, vehicles, production supplies, and permits as needed. Book travel and accommodations for talent and crew when required. Build and maintain strong relationships with freelance talent, agencies, and vendors to foster a collaborative environment. Assist with location research and provide options to Producers. Assist with production budgets, vendor quotes, and negotiations. Approve and process invoices, timecards, and expenses for freelance crew, talent, and vendors. Draft and manage NDAs, crew deal memos, contracts, and certificates of insurance (COIs). Document and maintain Standard Operating Procedures (SOPs) for production processes. Identify inefficiencies in workflows and propose solutions to enhance operational efficiency. Ensure productions are executed on schedule, within budget, and at the highest creative standard. Support Producers, Art Directors, and Post‑Production in ensuring smooth project delivery. Maintain an organized archive of production files and records to ensure accurate and timely access to information. Qualifications 2+ years of production experience in commercial shoots, branded content, or photoshoots (in‑house or freelance). Familiarity with production budgeting software. Proficiency with Microsoft Office and Mac‑based programs. Strong organizational skills and ability to manage multiple projects simultaneously. Excellent communication skills for cross‑team and vendor coordination. Professional demeanor with talent, crew, and creative teams. Attention to detail and proactive problem‑solving mindset. Ability to work full‑time, in‑office at Trove Brands headquarters in Lehi, Utah. Benefits Comprehensive medical, dental, and vision care. 401(k) package with employer matching. Paid Time Off. Maternity/Paternity leave. Full indoor basketball/volleyball court. Fully equipped fitness center (cardio, weights, functional fitness area, lockers and showers). Yoga studio. Meditation/Nap room. And many more perks. Trove Brands is an equal opportunity employer. Phone calls regarding this position are not accepted. This is a fully in‑office position at our HQ in Lehi, Utah. #J-18808-Ljbffr