Executive Assistant – Marketing Team

Confidential Opportunity: Executive Assistant – Marketing Team

A well-established private equity investment firm with a collaborative, high-performance culture is seeking an experienced Executive Assistant to support its Marketing Team.

Position Overview

The Executive Assistant will provide high-level administrative support to a Managing Director, Principal, and Vice President, serving as a critical partner in ensuring smooth day-to-day operations and flawless execution across internal and external initiatives.

Location & Schedule

• Office: Midtown East, NYC
• Hybrid: 3 days in-office (flexibility required; up to 4 days as needed)
• Hours: 8:30 AM – 5:30 PM (with flexibility as business demands)

Compensation

• Base Salary: $90,000 – $100,000
• Bonus: Discretionary
• Overtime: Not eligible

Key Responsibilities

• Provide comprehensive administrative support to senior team leadership
• Manage complex calendars, scheduling, and meeting coordination
• Screen and route calls, emails, and correspondence with discretion
• Interface regularly with prospects and investors, including meeting coordination and inquiry handling
• Track deliverables and ensure deadlines are consistently met
• Proactively manage team logistics to ensure meeting preparedness
• Coordinate extensive domestic and international travel, including visas and detailed itineraries
• Prepare and update presentations using PowerPoint
• Maintain and update internal databases and CRM systems
• Manage high-volume expenses using Concur
• Utilize Salesforce for tracking and reporting
• Coordinate client-facing events, including the Annual Investor Conference
• Collaborate cross-functionally with internal teams

Qualifications & Experience

• 5–7 years of Executive Assistant experience in a corporate environment (Financial Services strongly preferred)
• Bachelor’s degree preferred
• Advanced proficiency in MS Outlook, Word, Excel, PowerPoint
• Hands-on experience with Concur and Salesforce
• Exceptional organizational and multitasking skills
• Ability to operate calmly and effectively under pressure and last-minute changes
• Strong judgment, discretion, and respect for confidentiality
• Polished, professional demeanor with excellent communication skills
• High emotional intelligence and ability to anticipate needs
• Self-motivated, proactive, and team-oriented