Under the supervision of the Manager of Admin and Accounting, the Records Specialist will support the outsourcing team (1) print and organize filings that need to be sent to the state; (2) send UPS packages out daily in coordination with the mailroom; (3) match paper or emails to retained back up to create client records; and (4) scan records, rename them and store them in the LNRS Network.
Learn how to use Blue Sky Solution to support the operation.
On a daily basis working as a team, assist adding filings to print batches, assist with printing batched filings, and assist matching checks to filings.
Identify the daily paper filings that need to be mailed and working with the mail room, organize, review and prepare mail packages, retaining back up required for pending folders.
Upon receiving state responses, match state response to stored back up.
Scan original content or extract content from emails and organize all new content in the same folder structure on the LNRS Network.
Maintain accurate digital records as directed by Management in an organized manner that makes retrieval of records efficient, including using consistent naming conventions that are clear to understand.
Organize, sort and file paper permit records into paper folders.
Opening, sorting, date-stamping all incoming mail (correspondence from the states).
Work with Compliance Specialists to retrieve permits electronically off of state databases, if needed

\n
\n Requirements:
\n
\n Education and Experience:\n \n

Associates Degree in Business or Diploma/Certificate from Secretarial School, or comparable business experience.
Entry Level: 0-2 years of experience.
A team player with outstanding interpersonal skills and strong communication skills.
Strong organizational skills with great attention to detail and a significantly high \"I care quotient\".

\n
\n Skills/Competencies:\n \n

Computer literate, with a strong aptitude in the Microsoft Office Suite, specifically with Word, Excel, Outlook, SharePoint and Teams.
Organizational skills; verbal and written communication skills; attention to detail; able to manage competing priorities and to handle tight deadlines.
Makes good decisions based on a mixture of analysis, wisdom, experience, and judgment. Quickly grasps the complexities of problems and uses sound analyses to identify solutions, foresee obstacles, and recognize opportunities for the organization.
Encourages alternative approaches and new ideas; provides analysis and solutions to complex problems to others, as requested; brings a strategic perspective to challenging situations, makes decisions based on the organization's goals; identifies patterns and trends in complex data and uses those patterns to outline a path forward.
Results driven by doing everything possible to contribute to strategic goals, persisting in the face of obstacles, maintaining and communicating a clear vision of the desired results, holding oneself and others accountable for achieving results, leading or championing efforts to increase productivity and goal accomplishment throughout the organization.
Team orientation, customer focus, flexibility and adaptability, integrity and trust, organizational skills, attention to detail, good follow-through, understanding and appreciation of regulatory functions and issues.
Actively develops strong supportive and collaborative working relationships with others across all career levels, functions, cultural and organizational boundaries to achieve objectives.
Gains the trust and respect of others by encouraging and enabling cooperation, resolving/addressing conflicts that effect performance, building and cultivating diverse teams, and actively seeks opportunities to work with others across the organization.

","Title: Records Specialist
\n Location: Medford, MA
\n Duration: 12 months
\n
\n Position Summ...","Full Time",[100],["B","3325982472"],"Work at Spectraforce Technologies","/jobs/3325982472-records-specialist","Medford, MA, United States","/jobs?keyword=Spectraforce+Technologies","/jobs?location=Medford%2C+MA%2C+United+States",{"_65":66,"_67":101,"_69":102,"_71":103,"_73":104},"Medford","Medford, MA, United States, 02153","MA","02153",["D",1776358800000],"Title: Records Specialist

Location: Medford, MA

Duration: 12 months

Position Summary:

Reporting to the Manager of Admin and Accounting, the Records Specialist is responsible for creating, maintaining and enhancing permit records in the Blue Sky Outsourcing department. The Records Specialist is expected to model client core values by mirroring one's words with action - fostering diversity and inclusion, valuing and respecting differences, demonstrating and inspiring high ethical standards and actions, showing greater concern for the well-being of others over self, honoring commitments and promises, and acting decisively.

Responsibilities:

This job description indicates the general level and nature of work expected of the incumbent. It is not a comprehensive list of specific duties or activities associated with the position. The incumbent may be asked to perform other duties as assigned.\nUnder the supervision of the Manager of Admin and Accounting, the Records Specialist will support the outsourcing team (1) print and organize filings that need to be sent to the state; (2) send UPS packages out daily in coordination with the mailroom; (3) match paper or emails to retained back up to create client records; and (4) scan records, rename them and store them in the LNRS Network.\nLearn how to use Blue Sky Solution to support the operation.\nOn a daily basis working as a team, assist adding filings to print batches, assist with printing batched filings, and assist matching checks to filings.\nIdentify the daily paper filings that need to be mailed and working with the mail room, organize, review and prepare mail packages, retaining back up required for pending folders.\nUpon receiving state responses, match state response to stored back up.\nScan original content or extract content from emails and organize all new content in the same folder structure on the LNRS Network.\nMaintain accurate digital records as directed by Management in an organized manner that makes retrieval of records efficient, including using consistent naming conventions that are clear to understand.\nOrganize, sort and file paper permit records into paper folders.\nOpening, sorting, date-stamping all incoming mail (correspondence from the states).\nWork with Compliance Specialists to retrieve permits electronically off of state databases, if needed

Requirements:

Education and Experience:

Associates Degree in Business or Diploma/Certificate from Secretarial School, or comparable business experience.\nEntry Level: 0-2 years of experience.\nA team player with outstanding interpersonal skills and strong communication skills.\nStrong organizational skills with great attention to detail and a significantly high \"I care quotient\".

Skills/Competencies:

Computer literate, with a strong aptitude in the Microsoft Office Suite, specifically with Word, Excel, Outlook, SharePoint and Teams.\nOrganizational skills; verbal and written communication skills; attention to detail; able to manage competing priorities and to handle tight deadlines.\nMakes good decisions based on a mixture of analysis, wisdom, experience, and judgment. Quickly grasps the complexities of problems and uses sound analyses to identify solutions, foresee obstacles, and recognize opportunities for the organization.\nEncourages alternative approaches and new ideas; provides analysis and solutions to complex problems to others, as requested; brings a strategic perspective to challenging situations, makes decisions based on the organization's goals; identifies patterns and trends in complex data and uses those patterns to outline a path forward.\nResults driven by doing everything possible to contribute to strategic goals, persisting in the face of obstacles, maintaining and communicating a clear vision of the desired results, holding oneself and others accountable for achieving results, leading or championing efforts to increase productivity and goal accomplishment throughout the organization.\nTeam orientation, customer focus, flexibility and adaptability, integrity and trust, organizational skills, attention to detail, good follow-through, understanding and appreciation of regulatory functions and issues.\nActively develops strong supportive and collaborative working relationships with others across all career levels, functions, cultural and organizational boundaries to achieve objectives.\nGains the trust and respect of others by encouraging and enabling cooperation, resolving/addressing conflicts that effect performance, building and cultivating diverse teams, and actively seeks opportunities to work with others across the organization.

","Title: Records Specialist

Location: Medford, MA

Duration: 12 months

Position Summary:

Reporting to the Manager ...",[112],["B","3323038258"],"18 hours ago","/jobs/3323038258-records-specialist",{"_65":66,"_67":101,"_69":102,"_71":103,"_73":104},["D",1776020400000],"Aditi Consulting","Payrate\n$20.00 - $22.00/hr.

Summary\nReporting to the Manager of Admin and Accounting, the Records Specialist is responsible for creating, maintaining, and enhancing permit records in the Blue Sky Outsourcing department. The role requires modeling core values such as diversity, inclusion, ethical standards, and commitment to well‑being and honor.

Responsibilities

This job description indicates the general level and nature of work expected. It is not a comprehensive list of specific duties; additional duties may be assigned.

Under the supervision of the Manager of Admin and Accounting, support the outsourcing team by: (1) printing and organizing filings for state submission; (2) sending UPS packages daily in coordination with the mailroom; (3) matching paper or emails to retained backups to create client records; and (4) scanning records, renaming them and storing them on the LNRS Network.

Learn to use Blue Sky Solution to support the operation.

Assist the team daily in adding filings to print batches, printing batched filings, and matching checks to filings.

Identify daily paper filings to be mailed, then work with the mail room to organize, review, and prepare mail packages, retaining required backups for pending folders.

Upon receiving state responses, match them to stored backups.

Scan original content or extract from emails and organize all new content in the same folder structure on the LNRS Network.

Maintain accurate digital records with consistent naming conventions to enable efficient retrieval.

Organize, sort, and file paper permit records into folders.

Open, sort, and date‑stamp all incoming mail from state correspondence.

Work with Compliance Specialists to retrieve permits electronically off state databases when required.

Education and Experience

Associate’s Degree in Business or Diploma/Certificate from Secretarial School, or comparable business experience.

Entry Level: 0–2 years of experience.

A team player with outstanding interpersonal and communication skills.

Strong organizational skills with great attention to detail and a high “I care quotient.”

Skills

Computer literate with strong aptitude in Microsoft Office Suite, specifically Word, Excel, Outlook, SharePoint, and Teams.

Organizational, verbal and written communication, attention to detail; able to manage competing priorities and tight deadlines.

Capable of making sound decisions based on analysis, experience, and judgment; quick to grasp complexities, identify solutions, foresee obstacles, and recognize opportunities.

Results‑driven, persistent in overcoming obstacles, and committed to strategic goals and team accountability.

Team orientation, customer focus, flexibility, adaptability, integrity, trust, and collaborative relationships across all levels and functions.

#J-18808-Ljbffr\n","Payrate\n$20.00 - $22.00/hr.

Summary\nReporting to the Manager of Admin and Accounting, the Records Specialist is responsible for creating, ...",[123],["B","3258243104"],"Work at Aditi Consulting","4 days ago","/jobs/3258243104-records-specialist","/jobs?keyword=Aditi+Consulting",{"_65":66,"_67":101,"_69":102,"_71":103,"_73":104},1072,"name","Hearst Television","agency","logo","slug","hearst-television","
Every career with Hearst Television is like a story. How it develops, where it takes you, the milestones you reach along the way – you’ve got a lot to look forward to as your unique career story unfolds. Hearst Television, a subsidiary of Hearst, owns and operates local television and radio stations serving nearly three dozen U.S. cities, reaching 24 million U.S. television households. Through its partnership with nearly all major networks, Hearst Television distributes national content across more than 120 video channels, including programming from ABC, NBC, CBS, CW, MY Net, MeTV, This TV, Estrella, and more. Hearst Television is recognized as one of the industry's premier companies. It has been honored with numerous awards for distinguished journalism and industry innovation, including the Walter Cronkite Award for political journalism, the national Edward R. Murrow Award, the DuPont-Columbia Award, and the George Foster Peabody Award.
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Location: Medford, MA (Onsite only

No remote candidates)\nPosition Summary: Reporting to the Manager of Admin and Accounting, the Records Specialist is responsible for creating, maintaining, and enhancing permit records within the Blue-Sky Outsourcing department. The role supports operational and compliance functions by ensuring accurate records.

","descriptionText","Records Specialist Datum Technologies Group Marketing & Communications Records Specialist Location: Medford, MA (Onsite only No remote candidates) Position Summary: Reporting to the Manager of Admin and Accounting, the Records Specialist is responsible for creating, maintaining, and enhancing permit records within the Blue-Sky Outsourcing department. The role supports operational and compliance functions by ensuring accurate records.","Records Specialist

Location: Medford, MA (Onsite only

No remote candidates)\nPosition Summary: Reporting to the Manager of Admin a...",[179],"Datum Technologies Group","salaryMin","salaryMax","salaryDescription","url","https://us.thebigjobsite.com/redirectfeedjob?jobid=38756683EEA7CE3C1580AADBE4453580&source=mediabistroxmlus&utm_source=mediabistroxmlus&jobSiteKey=4A6F76402CA4DBDD8A81B8E5447418C3","companyDescription","companyWebsite","Work at Datum Technologies Group","isManualPosted","costPerClick",0.15,"/jobs/3328461600-records-specialist","fullUrl","https://www.mediabistro.com/jobs/3328461600-records-specialist","strippedDescription","Records SpecialistLocation: Medford, MA (Onsite onlyNo remote candidates)\nPosition Summary: Reporting to the Manager of Admin and Accounting, the Records Specialist is responsible for creating, maintaining, and enhancing permit records within the Blue-Sky Outsourcing department. 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Other job boards don't always produce the specialized talent my hiring teams are looking for, and I feel like I can find that talent through Mediabistro.","https://production-rails-default.s3.us-east-2.amazonaws.com/public/post-jobs-logos/huff-post-400x200.png","Trusted by Leading Media","and Creative Employers","See why top publishers, agencies, and brands rely on us to find exceptional talent.","Hire Remote and Local Talent","Across Every Media Vertical","Whether you are building an in-office team or seeking remote talent, access a specialized network of professionals in editorial, publishing, influencer marketing, and AI content strategy. Find candidates—from prompt engineers to production leads—who are ready to contribute from anywhere.","imageAlt","Media roles infographic","The #1 Destination for Media","and Creative Talent","Connect with top-tier full-time and freelance media professionals. 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