Property Coordinator
Kilroy Realty Corporation, Seattle, WA, United States
About the Opportunity
This position will be employed by Kilroy Realty, L.P. and primarily entails a full range of administrative support for the Asset Management Team. This position reports to the Property Manager. Opportunity Requirements
Must be self-motivated, possess excellent phone etiquette, convey a highly professional manner Solid understanding of office procedures; typing skills 60+; excellent spelling and grammar; highly computer literate with Word Good math skills Minimum of 3 years working in a professional office Minimum 1 year working in a commercial real estate Accounting experience Summary of Responsibilities
An essential function of this position is regular and predictable attendance. The core responsibilities of this position include, but are not limited to the following: General Administration
Assist Asset Management Team in coordinating office operations Provide front desk and telephone coverage as needed Maintain project, vendor, and tenant records Assist with ensuring all tenant contacts (legal, billing, premises, emergency) are updated Accounting Requests
Payables: Process weekly vendor invoices; assist Asset Management Team with follow up on outstanding invoices or incorrect billings and resolve discrepancies in a timely Receivables: Run current aging reports on the 5th, 10th, and 15th of each month; assist with contacting tenants via phone, email and letter for outstanding receivables; provide status updates to the Portfolio Manager Create and maintain receivables contact records Assist asset management team in preparing and tracking tenant utilities, after-hours lighting, HVAC and tenant direct services Assist asset management team in preparing and sending out monthly rent Assist asset management team with year-end CAM Reconciliation letters and annual tenant CAM estimate letters Reporting
Assist Asset Management Team with compilation of information/data for annual budget preparation, as needed Assist Asset Management Team with Monthly Variance analyses Assist Asset Management Team with the preparation and submittal of Lease Change Notices as needed Assist with the review of Lease Abstracts from Accounting for Property Manager Budgets
Assist Asset Management Team with checking with contracted vendors to verify information Assist Asset Management Team in gathering proposals for projects Insurance Compliance
Assist Asset Management Team in obtaining timely renewal and submittal of insurance binders for tenants and vendors Assist Asset Management Team in preparing incident report forms for submittal to Risk management Property Management
Assist Asset Management Team in following up with vendors to confirm timely completion of work Assist Asset Management Team in coordinating all tenant and property communications Assist Asset Management Team in coordinating the Online Fire Life Safety training program with the tenants Assist Asset Management Team in coordinating signage programs, including directory boards, tenant suite signs, floor directory signs, monument signs, evacuation and restroom signs Assist the Assistant Property Manager with the preparation and distribution of tenant memos Assist in the preparation of move-in packages and coordination of tenant move-ins/outs Assist in implementation and compliance of tenant lease obligations Assist in preparing Tenant Manuals and Emergency procedures Assist in educating tenants on each project’s recycling program Assist Asset Management Team in resolving miscellaneous Tenant issues Assist Asset Management Team with monthly walkthroughs and follow-up Liaison with engineering team to complete tenant work orders in a timely manner Assist Asset Management Team with collection of bids for projects, and/or maintenance Maintain vendor contracts, purchase order documents and vendor files as needed Other duties as assigned What we offer
At Kilroy, base pay is one part of our total compensation package and is determined within a range. The base pay range for this role is between $28.85 and $34.25. Your base pay will depend on skills, experience, training, knowledge, licensure and certifications, and other business and organizational needs. This role is eligible for an annual discretionary bonus. This description does not guarantee employment for any specific period. Our comprehensive group health benefits program includes medical, dental, and vision, with FSA/HSA options; Group Life & Disability, LTD coverage and more. Ancillary programs include retirement savings with employer match, parental leave coaching, wellness, commuter benefits, and more. For more information, visit our website at www.kilroyrealty.com. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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This position will be employed by Kilroy Realty, L.P. and primarily entails a full range of administrative support for the Asset Management Team. This position reports to the Property Manager. Opportunity Requirements
Must be self-motivated, possess excellent phone etiquette, convey a highly professional manner Solid understanding of office procedures; typing skills 60+; excellent spelling and grammar; highly computer literate with Word Good math skills Minimum of 3 years working in a professional office Minimum 1 year working in a commercial real estate Accounting experience Summary of Responsibilities
An essential function of this position is regular and predictable attendance. The core responsibilities of this position include, but are not limited to the following: General Administration
Assist Asset Management Team in coordinating office operations Provide front desk and telephone coverage as needed Maintain project, vendor, and tenant records Assist with ensuring all tenant contacts (legal, billing, premises, emergency) are updated Accounting Requests
Payables: Process weekly vendor invoices; assist Asset Management Team with follow up on outstanding invoices or incorrect billings and resolve discrepancies in a timely Receivables: Run current aging reports on the 5th, 10th, and 15th of each month; assist with contacting tenants via phone, email and letter for outstanding receivables; provide status updates to the Portfolio Manager Create and maintain receivables contact records Assist asset management team in preparing and tracking tenant utilities, after-hours lighting, HVAC and tenant direct services Assist asset management team in preparing and sending out monthly rent Assist asset management team with year-end CAM Reconciliation letters and annual tenant CAM estimate letters Reporting
Assist Asset Management Team with compilation of information/data for annual budget preparation, as needed Assist Asset Management Team with Monthly Variance analyses Assist Asset Management Team with the preparation and submittal of Lease Change Notices as needed Assist with the review of Lease Abstracts from Accounting for Property Manager Budgets
Assist Asset Management Team with checking with contracted vendors to verify information Assist Asset Management Team in gathering proposals for projects Insurance Compliance
Assist Asset Management Team in obtaining timely renewal and submittal of insurance binders for tenants and vendors Assist Asset Management Team in preparing incident report forms for submittal to Risk management Property Management
Assist Asset Management Team in following up with vendors to confirm timely completion of work Assist Asset Management Team in coordinating all tenant and property communications Assist Asset Management Team in coordinating the Online Fire Life Safety training program with the tenants Assist Asset Management Team in coordinating signage programs, including directory boards, tenant suite signs, floor directory signs, monument signs, evacuation and restroom signs Assist the Assistant Property Manager with the preparation and distribution of tenant memos Assist in the preparation of move-in packages and coordination of tenant move-ins/outs Assist in implementation and compliance of tenant lease obligations Assist in preparing Tenant Manuals and Emergency procedures Assist in educating tenants on each project’s recycling program Assist Asset Management Team in resolving miscellaneous Tenant issues Assist Asset Management Team with monthly walkthroughs and follow-up Liaison with engineering team to complete tenant work orders in a timely manner Assist Asset Management Team with collection of bids for projects, and/or maintenance Maintain vendor contracts, purchase order documents and vendor files as needed Other duties as assigned What we offer
At Kilroy, base pay is one part of our total compensation package and is determined within a range. The base pay range for this role is between $28.85 and $34.25. Your base pay will depend on skills, experience, training, knowledge, licensure and certifications, and other business and organizational needs. This role is eligible for an annual discretionary bonus. This description does not guarantee employment for any specific period. Our comprehensive group health benefits program includes medical, dental, and vision, with FSA/HSA options; Group Life & Disability, LTD coverage and more. Ancillary programs include retirement savings with employer match, parental leave coaching, wellness, commuter benefits, and more. For more information, visit our website at www.kilroyrealty.com. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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