Executive / Personal Assistant to Founder of Dynamic Equity Firm (Hybrid)
HRB, New York, NY, United States
Our client, a highly regarded equity firm with an exceptional culture, is seeking an experienced Executive/Personal Assistant to support the Founder in their downtown office. This role requires a highly detail-oriented professional who thrives in a fast-paced, high-touch environment, with a calm, polished, and composed demeanor. The ideal candidate has experience supporting senior executives across both business and personal matters, and is proactive, discreet, nimble, and flexible, with the ability to anticipate needs and operate with sound judgment.
Responsibilities
Manage complex business and personal calendars, coordinating meetings across multiple time zones and adjusting in real time
Act as gatekeeper, protecting executive time and ensuring seamless daily flow
Coordinate commercial and private travel, including flights, accommodations, ground transportation, and detailed itineraries
Provide comprehensive personal support to the Founder and family, including scheduling, travel, errands, reservations, and coordination across multiple homes/properties and vendors
Assist the Founder’s wife with coordination of her business and key day-to-day priorities
Coordinate kid’s schedules, activities, and family logistics
Maintain forward-looking schedules to ensure visibility into upcoming meetings, travel, and priorities
Process expenses and manage light financial tracking as needed
Handle calls, communications, and greet incoming guests and clients
Support board-related logistics, materials, and coordination as needed
Assist with ad hoc projects and special assignments as requested
Requirements
5–7+ years of experience supporting a C-level executive, ideally in a hybrid EA/PA capacity
Strong proficiency in Outlook and complex calendar management
Excellent communication skills with a high level of discretion
Proactive, resourceful, and able to operate independently and collaboratively
Ability to manage competing priorities and multiple workstreams
Highly organized, detail-oriented, and calm under pressure
Bachelor’s Degree preferred
Salary $140–160K (DOE) + Discretionary Bonus Opportunity + Full covered benefits + 401K/match + perks!
Hours 9:00am–5:00pm (DOE) + flexibility as needed. In office 3-4x/week (up to 5x/week when Founder is in the office).
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Responsibilities
Manage complex business and personal calendars, coordinating meetings across multiple time zones and adjusting in real time
Act as gatekeeper, protecting executive time and ensuring seamless daily flow
Coordinate commercial and private travel, including flights, accommodations, ground transportation, and detailed itineraries
Provide comprehensive personal support to the Founder and family, including scheduling, travel, errands, reservations, and coordination across multiple homes/properties and vendors
Assist the Founder’s wife with coordination of her business and key day-to-day priorities
Coordinate kid’s schedules, activities, and family logistics
Maintain forward-looking schedules to ensure visibility into upcoming meetings, travel, and priorities
Process expenses and manage light financial tracking as needed
Handle calls, communications, and greet incoming guests and clients
Support board-related logistics, materials, and coordination as needed
Assist with ad hoc projects and special assignments as requested
Requirements
5–7+ years of experience supporting a C-level executive, ideally in a hybrid EA/PA capacity
Strong proficiency in Outlook and complex calendar management
Excellent communication skills with a high level of discretion
Proactive, resourceful, and able to operate independently and collaboratively
Ability to manage competing priorities and multiple workstreams
Highly organized, detail-oriented, and calm under pressure
Bachelor’s Degree preferred
Salary $140–160K (DOE) + Discretionary Bonus Opportunity + Full covered benefits + 401K/match + perks!
Hours 9:00am–5:00pm (DOE) + flexibility as needed. In office 3-4x/week (up to 5x/week when Founder is in the office).
#J-18808-Ljbffr