Paralegal / Firm Administrator / Exec. Assistant
Oklahoma Paralegal Association, Inc., Tulsa, OK, United States
Paralegal / Firm Administrator / Exec. Assistant
Glass Clancy PLLC
Job Posting
Apr. 13, 2026
Now Hiring: Paralegal / Firm Administrator / Executive Assistant
Glass Clancy PLLC (Law Firm) — Tulsa, OK | In-Office | Start Date: Immediate
Glass Clancy PLLC is a boutique law firm that operates by reputation and results, not advertisement. No website. No directory listings. Our partners have achieved distinguished outcomes, resulting in long‑tenured client relationships built on trust. Our clients—healthcare companies, banks, wealth management firms, accounting firms, family‑owned businesses, and other sophisticated enterprises.
The role We seek an exceptional Paralegal / Firm Administrator / Executive Assistant. This position is the concierge link with our exceptional clients. We value professionalism, loyalty, courtesy, reliability, and presence with a consistent commitment to exceed expectations.
What you’ll do
Facilitate client communications as our ambassador and with discretion
Draft initial documents, letters, and correspondence
Conduct legal and business research
Manage partner calendars, communications, and priorities
Track time entries and CLE compliance
Coordinate vendors, supplies, mail, and relationships with our banker and accountant
Maintain firm records and systems
Work directly with the executive team at Regional Brain Institute, a physician‑owned neuroscience organization operating across seven states with whom we share office space
The ideal candidate will also be responsible for routine bookkeeping—accounts payable and receivable, client billing, bank reconciliations, and monthly financials. We will prioritize candidates with these skills.
What we’re looking for
3+ years in a law firm, professional services organization, or senior executive support role
Strong Microsoft Office proficiency—Word, Excel, PowerPoint, and Outlook are daily tools
Clear, precise written communication skills
Tech savvy—new platforms, AI tools, firm systems
QuickBooks and TimeSolv experience valued
Organized, discreet, calm under pressure, self‑directed
Oklahoma Notary commission preferred; paralegal experience a bonus
Physical requirements In‑office role. Must be able to sit for extended periods, move throughout the office, lift up to 25 pounds, and drive locally for errands.
Compensation Competitive salary, health benefits, PTO, and year‑end bonus eligibility.
To apply Present your resume and a brief introduction to Samuel Clancy at sclancy@outsideGC.law.
#J-18808-Ljbffr
Job Posting
Apr. 13, 2026
Now Hiring: Paralegal / Firm Administrator / Executive Assistant
Glass Clancy PLLC (Law Firm) — Tulsa, OK | In-Office | Start Date: Immediate
Glass Clancy PLLC is a boutique law firm that operates by reputation and results, not advertisement. No website. No directory listings. Our partners have achieved distinguished outcomes, resulting in long‑tenured client relationships built on trust. Our clients—healthcare companies, banks, wealth management firms, accounting firms, family‑owned businesses, and other sophisticated enterprises.
The role We seek an exceptional Paralegal / Firm Administrator / Executive Assistant. This position is the concierge link with our exceptional clients. We value professionalism, loyalty, courtesy, reliability, and presence with a consistent commitment to exceed expectations.
What you’ll do
Facilitate client communications as our ambassador and with discretion
Draft initial documents, letters, and correspondence
Conduct legal and business research
Manage partner calendars, communications, and priorities
Track time entries and CLE compliance
Coordinate vendors, supplies, mail, and relationships with our banker and accountant
Maintain firm records and systems
Work directly with the executive team at Regional Brain Institute, a physician‑owned neuroscience organization operating across seven states with whom we share office space
The ideal candidate will also be responsible for routine bookkeeping—accounts payable and receivable, client billing, bank reconciliations, and monthly financials. We will prioritize candidates with these skills.
What we’re looking for
3+ years in a law firm, professional services organization, or senior executive support role
Strong Microsoft Office proficiency—Word, Excel, PowerPoint, and Outlook are daily tools
Clear, precise written communication skills
Tech savvy—new platforms, AI tools, firm systems
QuickBooks and TimeSolv experience valued
Organized, discreet, calm under pressure, self‑directed
Oklahoma Notary commission preferred; paralegal experience a bonus
Physical requirements In‑office role. Must be able to sit for extended periods, move throughout the office, lift up to 25 pounds, and drive locally for errands.
Compensation Competitive salary, health benefits, PTO, and year‑end bonus eligibility.
To apply Present your resume and a brief introduction to Samuel Clancy at sclancy@outsideGC.law.
#J-18808-Ljbffr