Sales & Marketing Business Operations Coordinator (Hybrid)
Hilton Grand Vacations, Lahaina, HI, United States
The Sales & Marketing Business Coordinator supports Business Management, Marketing, and Sales by providing essential administrative support and operational assistance. This role is responsible for managing gifting and activity programs, processing invoices, and ensuring timely payments to vendors and independent contractors. In addition, this position supports Hawaii Marketing by assisting with Marketing logistics that help drive and support overall objectives. Through accurate tracking, strong organization, and effective communication, this position plays a key role in maintaining smooth business operations and enhancing Sales & Marketing effectiveness.
Benefits
Salary range: $26.00 - $28.00 per hour
Medical, Dental, and Vision insurance from Day One
Financial Wellness - 401k plan with company match, Life insurance, Company stock purchase program
Team Member Travel Program - enjoy discounted rates at incredible properties around the globe
Generous Paid Time Off Program
Paid Sick Days
Team Member Recognition and numerous learning and advancement opportunities
and more!
Schedule Details This opportunity is open to residents of Oʻahu and Maui. The position requires flexibility to work a varied schedule, which may include mornings, evenings, weekends, and holidays.
Additional Responsibilities
Understand, perform, and oversee full-service gifting activity programs, manage vendor contracts and performance, support Marketing operations with reconciliation and audit, ensuring accurate administrative and system processes to strengthen business efficiency.
Understand, perform, and manage all accounts payable functions including invoice processing, general ledger coding, purchase orders, wire transfers, vendor setup, reconciliations, and audit support to ensure accurate and timely financial operations for Sales & Marketing.
General understanding of the business and accounting principles to provide administrative assistance, basic month-end accruals and support
Assist in coordination of year-end audits and specialty reports (as requested)
Correspond with internal and external customers and vendors regarding accounts payable and gifting matters
Maintain an orderly office filing system: files, faxes, photocopy, and distributes/sorts of mail as required
Assist with ordering and maintaining office supplies
Demonstrate basic computer and Microsoft office skills (i.e. Word, Excel, and Outlook applications)
Demonstrate strong organizational skills in a fast-paced work environment
Embodies the Hilton Grand Vacations Values of Hospitality, Integrity, Leadership, Teamwork, Ownership, Now
Completes all required Company training/compliance courses as assigned
Adheres to Company standards and maintains compliance with all policies and procedures
May occasionally require reception desk duties and other general administrative duties as assigned by management
Performs other related duties as assigned by management
Qualifications Hilton Grand Vacations is a leader in the vacation ownership industry, operating with an unwavering commitment to innovation, quality, and continued growth. At the core of our company’s success are our Team Members. To fulfill this role successfully, you must possess the following minimum qualifications and experience:
High School Diploma/GED
1-3 years of related experience
Proficient in Microsoft Office
Excellent verbal, written, and interpersonal communication skills
Ability to work a flexible schedule including evenings, holidays, and weekends
It would be helpful in this position for you to demonstrate the following capabilities and distinctions:
Associate Degree/College Diploma
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
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Benefits
Salary range: $26.00 - $28.00 per hour
Medical, Dental, and Vision insurance from Day One
Financial Wellness - 401k plan with company match, Life insurance, Company stock purchase program
Team Member Travel Program - enjoy discounted rates at incredible properties around the globe
Generous Paid Time Off Program
Paid Sick Days
Team Member Recognition and numerous learning and advancement opportunities
and more!
Schedule Details This opportunity is open to residents of Oʻahu and Maui. The position requires flexibility to work a varied schedule, which may include mornings, evenings, weekends, and holidays.
Additional Responsibilities
Understand, perform, and oversee full-service gifting activity programs, manage vendor contracts and performance, support Marketing operations with reconciliation and audit, ensuring accurate administrative and system processes to strengthen business efficiency.
Understand, perform, and manage all accounts payable functions including invoice processing, general ledger coding, purchase orders, wire transfers, vendor setup, reconciliations, and audit support to ensure accurate and timely financial operations for Sales & Marketing.
General understanding of the business and accounting principles to provide administrative assistance, basic month-end accruals and support
Assist in coordination of year-end audits and specialty reports (as requested)
Correspond with internal and external customers and vendors regarding accounts payable and gifting matters
Maintain an orderly office filing system: files, faxes, photocopy, and distributes/sorts of mail as required
Assist with ordering and maintaining office supplies
Demonstrate basic computer and Microsoft office skills (i.e. Word, Excel, and Outlook applications)
Demonstrate strong organizational skills in a fast-paced work environment
Embodies the Hilton Grand Vacations Values of Hospitality, Integrity, Leadership, Teamwork, Ownership, Now
Completes all required Company training/compliance courses as assigned
Adheres to Company standards and maintains compliance with all policies and procedures
May occasionally require reception desk duties and other general administrative duties as assigned by management
Performs other related duties as assigned by management
Qualifications Hilton Grand Vacations is a leader in the vacation ownership industry, operating with an unwavering commitment to innovation, quality, and continued growth. At the core of our company’s success are our Team Members. To fulfill this role successfully, you must possess the following minimum qualifications and experience:
High School Diploma/GED
1-3 years of related experience
Proficient in Microsoft Office
Excellent verbal, written, and interpersonal communication skills
Ability to work a flexible schedule including evenings, holidays, and weekends
It would be helpful in this position for you to demonstrate the following capabilities and distinctions:
Associate Degree/College Diploma
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
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