Associate Director, Executive and Internal Communications
University of Washington, Seattle, WA, United States
Job Description
For over 160 years, the University of Washington has been a hub for learning, innovation, problem solving and community building. The mission of the Office of the Senior Vice President for Advancement is to advance the UW’s impact by developing meaningful connections that foster pride, advocacy and philanthropic support.
Associate Director for Executive and Internal Communications This full‑time, permanent position plans, oversees and executes internal communications for University Advancement and manages high‑impact executive communications, principally for the Senior Vice President, Advancement. The role works closely with teams in Advancement Strategy & Campaigns, the UW Foundation Board, University Marketing and Communications and People and Culture to ensure communications build the vision, values, and culture of University Advancement and the UW Foundation Board in support of the University of Washington’s strategic vision.
Executive Communications (45%)
Serve as a subject matter expert and lead executive communications for the Senior Vice President for Advancement and President of the UW Foundation.
Plan, develop and deliver executive communications including speeches, talking points, presentations, monthly digests, high‑impact correspondence and announcements, ensuring alignment with Advancement’s mission, vision, values and strategic priorities.
Gather accurate information needed to support executive communications by coordinating with Advancement teams, UW partners and subject matter experts, translating complex or evolving details into clear, concise, timely messaging.
Guide executive and internal communications efforts in response to University crisis events, sensitive internal issues or major announcements.
Collaborate and coordinate with UW Foundation Board Engagement staff to guide, develop and manage communications to Foundation Board members and volunteers.
Proactively track, forecast and manage executive communications needs in collaboration with administrative staff, balancing responsiveness with strategic and annual calendar planning.
Analyze communication strategies to inform the effectiveness of communications and plan for long‑range needs.
Internal Communications Strategy and Execution (40%)
Plan, oversee and execute the internal communications strategy for University Advancement, ensuring alignment with organizational vision and priorities.
Write, edit and publish internal communications content, including staff messages, leadership updates, announcements, newsletters and supporting materials.
Lead communications for Advancement‑wide internal events, meetings and professional development opportunities, creating clear messages and materials.
Develop, update and maintain internal web and intranet content to ensure accurate information.
Manage internal communications projects end‑to‑end, coordinating stakeholder input, editorial review, approvals and timelines.
Partner with Development, Advancement Strategy & Campaigns and University Marketing and Communications to ensure coordination and alignment across internal and external communications.
Translate complex academic and institutional priorities into clear, compelling narratives for internal and external audiences.
Oversee content standards and moderation for key internal communication channels, ensuring clarity, appropriateness and consistency.
Project Management & Generalist Support (10%)
Use project management and file‑sharing tools to track work, manage timelines and maintain visibility across communications projects.
Proactively identify and address scope, timeline, or alignment challenges in complex environments.
Develop and maintain templates, guidance and processes that improve efficiency, consistency and quality.
Regularly evaluate communications processes and recommend improvements.
Provide flexible, hands‑on support to University Advancement communications efforts as priorities and needs evolve.
Minimum Requirements Bachelor’s degree AND four years of related experience. Equivalent education/experience may substitute for all minimum qualifications except when there are legal requirements such as a license, certification or registration.
What You Bring
Experience working in a senior leader’s office, executive communications role, higher education and/or institutional advancement or comparable high‑trust environment.
Demonstrated excellence in executive and/or internal communications, including the ability to adapt voice, tone and messaging for senior leaders and internal audiences.
Sound interpersonal judgment, diplomacy and discretion, including experience handling sensitive and confidential information.
Proven ability to develop compelling communications and strategies with a marketing mindset.
Experience developing digital marketing materials (newsletters, social posts) and other packaged marketing assets.
Experience developing and implementing strategic fundraising communications.
Proven ability to manage complex, deadline‑driven communications in fast‑paced, highly collaborative and matrixed environments.
Strong organizational skills, attention to detail and ability to manage multiple priorities simultaneously. Demonstrated curiosity and creativity.
Demonstrated project management experience, including proficiency with project management tools such as Asana and the Microsoft Office Suite.
What You Can Expect
Cubicle/Open workspace environment which may result in additional or higher levels of noise and visual distractions.
Ability to work evening and weekend hours and to flex in‑office days, on rare occasions, with short or limited notice.
This is an on‑site role, requiring a minimum of four days per week in the office, with flexible scheduling.
Compensation & Benefits Pay Range Minimum:
$91,800.00 annual
Pay Range Maximum:
$100,008.00 annual
Benefits:
For information about benefits for this position, visit
https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift: First Shift (United States of America)
Temporary or Regular? This is a regular position
FTE (Full‑Time Equivalent): 100.00%
Union/Bargaining Unit: Not Applicable
Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability or veteran status consistent with UW Executive Order No. 81.
To request disability accommodation in the application process, contact the Disability Services Office at 206‑543‑6450 or dso@uw.edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
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For over 160 years, the University of Washington has been a hub for learning, innovation, problem solving and community building. The mission of the Office of the Senior Vice President for Advancement is to advance the UW’s impact by developing meaningful connections that foster pride, advocacy and philanthropic support.
Associate Director for Executive and Internal Communications This full‑time, permanent position plans, oversees and executes internal communications for University Advancement and manages high‑impact executive communications, principally for the Senior Vice President, Advancement. The role works closely with teams in Advancement Strategy & Campaigns, the UW Foundation Board, University Marketing and Communications and People and Culture to ensure communications build the vision, values, and culture of University Advancement and the UW Foundation Board in support of the University of Washington’s strategic vision.
Executive Communications (45%)
Serve as a subject matter expert and lead executive communications for the Senior Vice President for Advancement and President of the UW Foundation.
Plan, develop and deliver executive communications including speeches, talking points, presentations, monthly digests, high‑impact correspondence and announcements, ensuring alignment with Advancement’s mission, vision, values and strategic priorities.
Gather accurate information needed to support executive communications by coordinating with Advancement teams, UW partners and subject matter experts, translating complex or evolving details into clear, concise, timely messaging.
Guide executive and internal communications efforts in response to University crisis events, sensitive internal issues or major announcements.
Collaborate and coordinate with UW Foundation Board Engagement staff to guide, develop and manage communications to Foundation Board members and volunteers.
Proactively track, forecast and manage executive communications needs in collaboration with administrative staff, balancing responsiveness with strategic and annual calendar planning.
Analyze communication strategies to inform the effectiveness of communications and plan for long‑range needs.
Internal Communications Strategy and Execution (40%)
Plan, oversee and execute the internal communications strategy for University Advancement, ensuring alignment with organizational vision and priorities.
Write, edit and publish internal communications content, including staff messages, leadership updates, announcements, newsletters and supporting materials.
Lead communications for Advancement‑wide internal events, meetings and professional development opportunities, creating clear messages and materials.
Develop, update and maintain internal web and intranet content to ensure accurate information.
Manage internal communications projects end‑to‑end, coordinating stakeholder input, editorial review, approvals and timelines.
Partner with Development, Advancement Strategy & Campaigns and University Marketing and Communications to ensure coordination and alignment across internal and external communications.
Translate complex academic and institutional priorities into clear, compelling narratives for internal and external audiences.
Oversee content standards and moderation for key internal communication channels, ensuring clarity, appropriateness and consistency.
Project Management & Generalist Support (10%)
Use project management and file‑sharing tools to track work, manage timelines and maintain visibility across communications projects.
Proactively identify and address scope, timeline, or alignment challenges in complex environments.
Develop and maintain templates, guidance and processes that improve efficiency, consistency and quality.
Regularly evaluate communications processes and recommend improvements.
Provide flexible, hands‑on support to University Advancement communications efforts as priorities and needs evolve.
Minimum Requirements Bachelor’s degree AND four years of related experience. Equivalent education/experience may substitute for all minimum qualifications except when there are legal requirements such as a license, certification or registration.
What You Bring
Experience working in a senior leader’s office, executive communications role, higher education and/or institutional advancement or comparable high‑trust environment.
Demonstrated excellence in executive and/or internal communications, including the ability to adapt voice, tone and messaging for senior leaders and internal audiences.
Sound interpersonal judgment, diplomacy and discretion, including experience handling sensitive and confidential information.
Proven ability to develop compelling communications and strategies with a marketing mindset.
Experience developing digital marketing materials (newsletters, social posts) and other packaged marketing assets.
Experience developing and implementing strategic fundraising communications.
Proven ability to manage complex, deadline‑driven communications in fast‑paced, highly collaborative and matrixed environments.
Strong organizational skills, attention to detail and ability to manage multiple priorities simultaneously. Demonstrated curiosity and creativity.
Demonstrated project management experience, including proficiency with project management tools such as Asana and the Microsoft Office Suite.
What You Can Expect
Cubicle/Open workspace environment which may result in additional or higher levels of noise and visual distractions.
Ability to work evening and weekend hours and to flex in‑office days, on rare occasions, with short or limited notice.
This is an on‑site role, requiring a minimum of four days per week in the office, with flexible scheduling.
Compensation & Benefits Pay Range Minimum:
$91,800.00 annual
Pay Range Maximum:
$100,008.00 annual
Benefits:
For information about benefits for this position, visit
https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift: First Shift (United States of America)
Temporary or Regular? This is a regular position
FTE (Full‑Time Equivalent): 100.00%
Union/Bargaining Unit: Not Applicable
Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability or veteran status consistent with UW Executive Order No. 81.
To request disability accommodation in the application process, contact the Disability Services Office at 206‑543‑6450 or dso@uw.edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
#J-18808-Ljbffr