Senior Executive Assistant - Board & Investor Relations
Commerce, Austin, TX, United States
Senior Executive Assistant — Board & Investor Relations
The Senior Executive Assistant — Board & Investor Relations serves as a trusted partner to the Chief Financial Officer/Chief Operating Officer, SVP of Finance & Investor Relations and SVP, Operations and Intelligence with a specialized focus on Board of Directors liaison and Investor Relations coordination aligned to these executives. This role is much more than scheduling and logistics — it's about being the person your executives and board members rely on to keep things moving, anticipate what's coming, and make sure nothing falls through the cracks.
The Senior Executive Assistant must be creative and thrive in a fast‑paced, entrepreneurial, technology environment that is mission-driven, results-driven, and community oriented. The ideal individual exercises strong judgment in a variety of situations, brings expert communication and organizational skills, and operates with confidence and autonomy across competing priorities — including coordinating across global time zones as part of a worldwide team. This person takes full ownership of their work, follows through with consistency, and brings a positive, solutions‑oriented energy to everything they do. You'll be joining a collaborative, high‑performing global EA team that is genuinely invested in each other's success and growth. Based in our Austin office, this role sits at the center of a vibrant, energetic environment where being present and connected is a meaningful part of how great work gets done. Travel is not a regular requirement of this role but may occasionally be needed to support executive meetings, off‑sites, board‑related activities, or other business needs.
What You’ll Do
Serve as a high‑level gatekeeper and partner to the CFO/COO and SVPs, managing complex global calendars and anticipating executive needs before they arise.
Lead end‑to‑end logistics for Board and committee meetings, including scheduling, agenda creation, and the secure distribution of materials.
Coordinate earnings cycles, investor roadshows, and outreach, ensuring all investor‑facing materials are polished and delivered on time.
Architect complex domestic and international itineraries via Navan and oversee meticulous expense reconciliation and budget tracking.
Maintain the company data room and corporate records, ensuring all board and executive documentation is organized and audit‑ready.
Own the planning for leadership off‑sites and onsite meetings, managing everything from vendor contracts to technical setup and action‑item follow‑up.
Draft, edit, and proofread highly confidential briefings and correspondence for internal and external stakeholders.
Who Are You
5+ years of experience supporting C‑suite executives, specifically within finance or legal functions in a high‑growth environment.
Exceptional emotional intelligence and professional maturity; you handle sensitive board and investor information with absolute confidentiality.
A master of detail who can juggle competing priorities across multiple time zones without letting anything fall through the cracks.
Expert proficiency in Google Workspace (Calendar, Docs, Sheets) and modern tools like Slack, Zoom, and Navan.
Polished written and verbal skills, capable of interacting with board members, institutional investors, and senior leadership.
A self‑starter who thrives in a "builder" environment and prefers finding solutions over waiting for instructions.
Located in Austin, TX (hybrid schedule).
Preferred
Direct experience supporting Board of Directors operations or Investor Relations in a public company.
Prior experience supporting a CFO or COO.
Knowledge of public company compliance cadences and corporate governance.
Experience using AI productivity tools (e.g., Claude, ChatGPT) to optimize administrative workflows.
Pay Transparency Range - $37.81-$63.95/hr
The exact salary will be dependent on the successful candidate’s location, relevant knowledge, skills, and qualifications.
Inclusion and Belonging At Commerce, we believe that celebrating the unique histories, perspectives and abilities of every employee makes a difference for our company, our customers and our community. We are an equal opportunity employer and the inclusive atmosphere we build together will make room for every person to contribute, grow and thrive.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the interview process, to perform essential job functions and to receive other benefits and privileges of employment. If you need an accommodation in order to interview at Commerce, please let us know during any of your interactions with our recruiting team.
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The Senior Executive Assistant must be creative and thrive in a fast‑paced, entrepreneurial, technology environment that is mission-driven, results-driven, and community oriented. The ideal individual exercises strong judgment in a variety of situations, brings expert communication and organizational skills, and operates with confidence and autonomy across competing priorities — including coordinating across global time zones as part of a worldwide team. This person takes full ownership of their work, follows through with consistency, and brings a positive, solutions‑oriented energy to everything they do. You'll be joining a collaborative, high‑performing global EA team that is genuinely invested in each other's success and growth. Based in our Austin office, this role sits at the center of a vibrant, energetic environment where being present and connected is a meaningful part of how great work gets done. Travel is not a regular requirement of this role but may occasionally be needed to support executive meetings, off‑sites, board‑related activities, or other business needs.
What You’ll Do
Serve as a high‑level gatekeeper and partner to the CFO/COO and SVPs, managing complex global calendars and anticipating executive needs before they arise.
Lead end‑to‑end logistics for Board and committee meetings, including scheduling, agenda creation, and the secure distribution of materials.
Coordinate earnings cycles, investor roadshows, and outreach, ensuring all investor‑facing materials are polished and delivered on time.
Architect complex domestic and international itineraries via Navan and oversee meticulous expense reconciliation and budget tracking.
Maintain the company data room and corporate records, ensuring all board and executive documentation is organized and audit‑ready.
Own the planning for leadership off‑sites and onsite meetings, managing everything from vendor contracts to technical setup and action‑item follow‑up.
Draft, edit, and proofread highly confidential briefings and correspondence for internal and external stakeholders.
Who Are You
5+ years of experience supporting C‑suite executives, specifically within finance or legal functions in a high‑growth environment.
Exceptional emotional intelligence and professional maturity; you handle sensitive board and investor information with absolute confidentiality.
A master of detail who can juggle competing priorities across multiple time zones without letting anything fall through the cracks.
Expert proficiency in Google Workspace (Calendar, Docs, Sheets) and modern tools like Slack, Zoom, and Navan.
Polished written and verbal skills, capable of interacting with board members, institutional investors, and senior leadership.
A self‑starter who thrives in a "builder" environment and prefers finding solutions over waiting for instructions.
Located in Austin, TX (hybrid schedule).
Preferred
Direct experience supporting Board of Directors operations or Investor Relations in a public company.
Prior experience supporting a CFO or COO.
Knowledge of public company compliance cadences and corporate governance.
Experience using AI productivity tools (e.g., Claude, ChatGPT) to optimize administrative workflows.
Pay Transparency Range - $37.81-$63.95/hr
The exact salary will be dependent on the successful candidate’s location, relevant knowledge, skills, and qualifications.
Inclusion and Belonging At Commerce, we believe that celebrating the unique histories, perspectives and abilities of every employee makes a difference for our company, our customers and our community. We are an equal opportunity employer and the inclusive atmosphere we build together will make room for every person to contribute, grow and thrive.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the interview process, to perform essential job functions and to receive other benefits and privileges of employment. If you need an accommodation in order to interview at Commerce, please let us know during any of your interactions with our recruiting team.
#J-18808-Ljbffr