Purchasing Specialist III
GovernmentJobs.com, Lithonia, GA, United States
Procurement Specialist II
Under general supervision of the Procurement Official, the Procurement Specialist II will assist the Procurement Official in daily tasks, including but not limited to assisting the various departments with the procurement of goods, services, construction and professional services while ensuring compliance with the City's Purchasing Policy, State Purchasing Act (Official Code of Georgia Annotated in (O.C.G.A.) Section 50-5-50 et seq.), Georgia Statutes, City Charter, as well as state, local, and federal laws. Provides professional level category support in a variety of procurement activities. Participate in on-going category and vendor performance management, review purchase orders, purchase requisitions, bids, specifications. Prepare and maintain a variety of purchasing and procurement related records, files, lists and forms; respond to inquiries and provide information regarding purchasing and procurement activities; and perform other work as required. Major Duties and Responsibilities include: Negotiating contract agreements for products and services; assessing contractor performance to identify the need for amendments; preparing and editing contracts between the company and potential clients. Assisting the Procurement Manager in the formulation of office policies, procedures and programs as they pertain to the procurement operations. Ensuring compliance with legislation, internal guidelines, regulatory requirements, and funding source (grant) requirements. Reviewing, correcting and researching department's specifications, scopes of services, statements of work to ensure competitive and non-restrictive requirements. Managing, preparing, and analyzing competitive sealed bids through Invitations to Bid (ITB's), competitive proposals through Request for Proposals (RFPs), Requests for Qualifications (RFQs), and Requests for Quotations (RFQs), Requests for Information (RFI), Sole Source, etc. Preparing and posting solicitations for advertising. Preparing notices and posts on the Georgia Registry. Evaluating vendor responses for responsiveness, responsibility, and compliance with solicitation requirements. Conducting pre-bid/proposal meetings/conferences and bid openings. Performing solicitation award process, preparing requisitions for the issuance of purchase orders and/or draft and route contracts for execution award as required. Preparing memoranda and forms for solicitations, making recommendations for award/rejection of solicitations, or responses to vendor issues. Preparing and maintaining accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence, and related follow-up. Performing contract management, coordinating and maintaining City contracts, services, and leases. Reviewing and analyzing existing contracts prior to expiration to assist with determining whether the contract should be renewed or re-solicited and preparing recommendations for renewal and process contract renewals. Entering requisitions as needed. Establishing and maintaining procurement files, records, lists and databases; maintaining list of expired contracts; destroying archive records in accordance with established record keeping requirements including vendor catalog files, sole source files, vendor lists, signing authority lists, formal procurement files and other pertinent documentation; compiling information maintains procurement activity reports; preparing a variety of reports upon request. Assisting with Purchasing Card transactions and reconciliation reviews. Responding to requests for information. Reviewing and processing new vendor registrations. Assisting in the maintenance of existing vendor registrations (updating of vendor information and forms, as needed). Assisting with the maintenance of City fixed asset inventory, assign City identification tags to items as appropriate, assisting with tracking and monitoring the movement of fixed assets; participating in the disposal of surplus and/or obsolete items. Reviewing, analyzing and resolving purchasing and procurement issues. Determining the appropriate terms, conditions, pricing structure, specifications, and forms for assigned procurements. Assisting with responding to open records request. Assisting in training City staff in all facets of purchasing and purchasing card policies, procedures and processes/systems. Conducting and participating in presentations and outreach events. Attending professional trade shows, conferences, and workshops. Performing related work as assigned. Minimum Qualifications include an associate's degree in business administration, procurement, or related field with five (5) years' experience in purchasing and/or contract administration. Preferred Education & Experience includes a bachelor's degree in business administration, or a related area, plus three (3) years' experience in government procurement. Certification by Georgia Department of Administrative Services or equivalent (e.g. Georgia Certified Purchasing Associate or Certified Public Purchasing Buyer) is preferred. Certified Professional Contracts Manager (CPCM) is preferred.
Under general supervision of the Procurement Official, the Procurement Specialist II will assist the Procurement Official in daily tasks, including but not limited to assisting the various departments with the procurement of goods, services, construction and professional services while ensuring compliance with the City's Purchasing Policy, State Purchasing Act (Official Code of Georgia Annotated in (O.C.G.A.) Section 50-5-50 et seq.), Georgia Statutes, City Charter, as well as state, local, and federal laws. Provides professional level category support in a variety of procurement activities. Participate in on-going category and vendor performance management, review purchase orders, purchase requisitions, bids, specifications. Prepare and maintain a variety of purchasing and procurement related records, files, lists and forms; respond to inquiries and provide information regarding purchasing and procurement activities; and perform other work as required. Major Duties and Responsibilities include: Negotiating contract agreements for products and services; assessing contractor performance to identify the need for amendments; preparing and editing contracts between the company and potential clients. Assisting the Procurement Manager in the formulation of office policies, procedures and programs as they pertain to the procurement operations. Ensuring compliance with legislation, internal guidelines, regulatory requirements, and funding source (grant) requirements. Reviewing, correcting and researching department's specifications, scopes of services, statements of work to ensure competitive and non-restrictive requirements. Managing, preparing, and analyzing competitive sealed bids through Invitations to Bid (ITB's), competitive proposals through Request for Proposals (RFPs), Requests for Qualifications (RFQs), and Requests for Quotations (RFQs), Requests for Information (RFI), Sole Source, etc. Preparing and posting solicitations for advertising. Preparing notices and posts on the Georgia Registry. Evaluating vendor responses for responsiveness, responsibility, and compliance with solicitation requirements. Conducting pre-bid/proposal meetings/conferences and bid openings. Performing solicitation award process, preparing requisitions for the issuance of purchase orders and/or draft and route contracts for execution award as required. Preparing memoranda and forms for solicitations, making recommendations for award/rejection of solicitations, or responses to vendor issues. Preparing and maintaining accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence, and related follow-up. Performing contract management, coordinating and maintaining City contracts, services, and leases. Reviewing and analyzing existing contracts prior to expiration to assist with determining whether the contract should be renewed or re-solicited and preparing recommendations for renewal and process contract renewals. Entering requisitions as needed. Establishing and maintaining procurement files, records, lists and databases; maintaining list of expired contracts; destroying archive records in accordance with established record keeping requirements including vendor catalog files, sole source files, vendor lists, signing authority lists, formal procurement files and other pertinent documentation; compiling information maintains procurement activity reports; preparing a variety of reports upon request. Assisting with Purchasing Card transactions and reconciliation reviews. Responding to requests for information. Reviewing and processing new vendor registrations. Assisting in the maintenance of existing vendor registrations (updating of vendor information and forms, as needed). Assisting with the maintenance of City fixed asset inventory, assign City identification tags to items as appropriate, assisting with tracking and monitoring the movement of fixed assets; participating in the disposal of surplus and/or obsolete items. Reviewing, analyzing and resolving purchasing and procurement issues. Determining the appropriate terms, conditions, pricing structure, specifications, and forms for assigned procurements. Assisting with responding to open records request. Assisting in training City staff in all facets of purchasing and purchasing card policies, procedures and processes/systems. Conducting and participating in presentations and outreach events. Attending professional trade shows, conferences, and workshops. Performing related work as assigned. Minimum Qualifications include an associate's degree in business administration, procurement, or related field with five (5) years' experience in purchasing and/or contract administration. Preferred Education & Experience includes a bachelor's degree in business administration, or a related area, plus three (3) years' experience in government procurement. Certification by Georgia Department of Administrative Services or equivalent (e.g. Georgia Certified Purchasing Associate or Certified Public Purchasing Buyer) is preferred. Certified Professional Contracts Manager (CPCM) is preferred.