Production Coordinator
Company 3, Los Angeles, CA, United States
Position Summary
The Episodic Production Coordinator functions as an extension of a lead producer and serves as the main point of contact while working with internal and external teams to organize, supervise, and monitor the progress of projects. They bring a sense of urgency, work in a fast‑paced, collaborative environment, deliver accurate and quality work on schedule, and build strong relationships through effective communication. In an operations capacity, the role demands a highly professional demeanor and diplomacy when dealing with clients, production management, coworkers, and artists. The Production Coordinator reports to the Head of Production and actively supports the episodic finishing production team.
Job Details
Business Unit: Company 3
Position: Production Coordinator
Location: Hollywood, CA (On‑Site)
Hours: 2:00 pm – 11:00 pm PT
Pay Range: $22.00 – $25.00 USD hourly
Main Duties You will help the Lead Producer manage and drive online, color and delivery schedules. You will act as a main point of contact alongside your producer for your internal CO3 team and clients via in‑person interactions, e‑mail, and phone. You will also assist in maintaining effective communication with the internal team and clients regarding job status. You will help coordinate and verify project needs prior to any session start times and/or client arrivals as well as deliveries. You will keep a pulse on all projects being produced, including the status of individual show/episodes and budgets. Key responsibilities include:
Firsthand communication with Producers upon arrival and throughout the day.
Assist in the collection and logging of project statuses and key information.
Keep the production team up to date on project status.
Generate prep and post status reports, daily memos, and "week at a glance."
Support episodic assists with project information, prioritizing tasks, and ensuring they have the elements to complete their tasks.
Interface with clients if required elements for jobs are missing.
Assist producer in the creation, actualization, and billing of work orders.
Ensure all resources assigned to the job are available as scheduled.
Make sure projects and resources are ready for sessions to begin on time.
Work with Producer and assistants to troubleshoot any session‑related problems.
Assist in greeting and escorting clients to the bays upon arrival.
Assist in checking in on artists, clients, assists, and client services on a regular basis to ensure the session is well supported.
Notify the Producer if any delivery deadlines are jeopardized.
What You Bring The ideal candidate will be self‑starting, positive, adaptable, organized, proactive, able to collaborate with all members of a project, and perseverant under pressure in a quick‑pace environment. Desired skills include:
Background in Entertainment/Film/Arts
Episodic or Feature Finishing Post‑Production experience (plus)
Basic knowledge of offline editing, VFX, and sound workflows
Basic knowledge of scheduling the post process
Experience with Media Pulse and/or post‑production scheduling software (plus)
Background/knowledge of offline editing
Knowledge of task‑based software (ClickUp, Asana, Jira) (plus)
Equal Employment Opportunity It is our policy to provide equal employment opportunities to all applicants and employees. Please inform the Company's HR representative if you need assistance completing any forms or otherwise need any accommodation or support in order to participate in the application process.
Benefits For eligible part‑time employees working 25 or more hours per week and full‑time employees in the US, a comprehensive package of health, retirement, and insurance benefits and paid time off is provided. For eligible project hires and part‑time employees working less than 25 hours per week in the US, retirement, select insurance benefits, and, where required by law, health benefits are offered. For roles in Canada and other territories, local benefits plan offerings apply. The compensation and benefits information complies with applicable state, provincial, and local pay transparency laws.
#J-18808-Ljbffr
Job Details
Business Unit: Company 3
Position: Production Coordinator
Location: Hollywood, CA (On‑Site)
Hours: 2:00 pm – 11:00 pm PT
Pay Range: $22.00 – $25.00 USD hourly
Main Duties You will help the Lead Producer manage and drive online, color and delivery schedules. You will act as a main point of contact alongside your producer for your internal CO3 team and clients via in‑person interactions, e‑mail, and phone. You will also assist in maintaining effective communication with the internal team and clients regarding job status. You will help coordinate and verify project needs prior to any session start times and/or client arrivals as well as deliveries. You will keep a pulse on all projects being produced, including the status of individual show/episodes and budgets. Key responsibilities include:
Firsthand communication with Producers upon arrival and throughout the day.
Assist in the collection and logging of project statuses and key information.
Keep the production team up to date on project status.
Generate prep and post status reports, daily memos, and "week at a glance."
Support episodic assists with project information, prioritizing tasks, and ensuring they have the elements to complete their tasks.
Interface with clients if required elements for jobs are missing.
Assist producer in the creation, actualization, and billing of work orders.
Ensure all resources assigned to the job are available as scheduled.
Make sure projects and resources are ready for sessions to begin on time.
Work with Producer and assistants to troubleshoot any session‑related problems.
Assist in greeting and escorting clients to the bays upon arrival.
Assist in checking in on artists, clients, assists, and client services on a regular basis to ensure the session is well supported.
Notify the Producer if any delivery deadlines are jeopardized.
What You Bring The ideal candidate will be self‑starting, positive, adaptable, organized, proactive, able to collaborate with all members of a project, and perseverant under pressure in a quick‑pace environment. Desired skills include:
Background in Entertainment/Film/Arts
Episodic or Feature Finishing Post‑Production experience (plus)
Basic knowledge of offline editing, VFX, and sound workflows
Basic knowledge of scheduling the post process
Experience with Media Pulse and/or post‑production scheduling software (plus)
Background/knowledge of offline editing
Knowledge of task‑based software (ClickUp, Asana, Jira) (plus)
Equal Employment Opportunity It is our policy to provide equal employment opportunities to all applicants and employees. Please inform the Company's HR representative if you need assistance completing any forms or otherwise need any accommodation or support in order to participate in the application process.
Benefits For eligible part‑time employees working 25 or more hours per week and full‑time employees in the US, a comprehensive package of health, retirement, and insurance benefits and paid time off is provided. For eligible project hires and part‑time employees working less than 25 hours per week in the US, retirement, select insurance benefits, and, where required by law, health benefits are offered. For roles in Canada and other territories, local benefits plan offerings apply. The compensation and benefits information complies with applicable state, provincial, and local pay transparency laws.
#J-18808-Ljbffr