Marketing Winning Work Coordinator
Arup, New York, NY, United States
The Opportunity
The Marketing Winning Work Coordinator provides professional input and supports winning work activities within the geography. The role provides operational and proposal support across the pursuit and bid lifecycle, ensuring alignment with business priorities and established winning work practices.
The Coordinator works closely with bid directors, bid managers, and technical teams to support pursuit planning, proposal development, and interview preparation, contributing to high-quality client submissions. The work requires a strong understanding of the Arup value proposition and our services, the industry and markets in which we work, and the clients and collaborators we work with and our people delivering the work.
Key Responsibilities
Works with Bid Directors and Bid Managers throughout all stages of the pursuits process.
Supports bid coordination to deliver compelling, client-focused submissions.
Liaises with technical teams, schedulers, project managers and other contributors for timely receipt of information required to meet internal and external (client) deadlines and priorities.
Coordinates content for Arup’s bid and pitch documents.
Works with MCBD contributors (writers, editors, graphic designers, client managers, etc.) to support messaging and proposal quality.
Captures project win nuggets to share internally and collaborate with the broader MCBD team to promote new project wins internally and externally, as appropriate.
CRM and Systems
Uses CRM and bid systems throughout the bid lifecycle, supporting data integrity and pipeline reporting.
Knowledgeable in the use of best practice tools, templates and resources to support effective pursuits and bidding to enhance effectiveness across the wider business.
Updates bid data in bid sites, SharePoint databases and CRM.
Market and Client Focus
Supports client-facing activities including research to support positioning activities and providing input on presentations and interview preparation.
Qualifications and Accreditations
Degree, postgraduate qualification in Marketing, Communications, Business Development or other relevant qualification.
Certification with APMP desirable.
Knowledge and Experience
3+ years of relevant experience supporting pursuits and bids.
Experience of bid delivery at a local office geography scale.
Knowledge of AEC bidding and procurement methods.
Working with technical staff and marketing team to ensure proposal process is followed, and to ensure quality and consistency in all proposal/qualification documents.
Experience with CRM pipeline management and data management tools.
Be a valuable member of the firm’s professional team by maintaining and enhancing the culture and core values of Arup.
Skills and Attributes
Strong skills in analysis and problem‑solving.
Strong communication and interpersonal skills.
Proficiency in marketing and communications related technologies such as Microsoft, PowerPoint and Adobe Creative Suite.
Experience working with brand guidelines.
Ability to work in a fast‑paced, dynamic environment.
Strong time‑management skills.
Maintains collaborative working relationships with peers, leaders and other stakeholders.
High level of personal integrity, professionalism, and inclusive leadership. Commitment to exemplifying Arup’s aims, particularly those of being a ‘humane organisation’, maintaining ‘quality of work’, and ‘straight and honourable dealings’.
What We Offer You We provide an attractive total reward package that recognizes the contribution of each of our members to our shared success. It includes competitive, fair and equitable pay, a wide range of learning opportunities, health and wellbeing benefits, and many possibilities to have an impact through the work they do.
Benefits at Work These benefits provide health and welfare security for you as well as paid time off for rest and renewal. Members share in our success through a global profit share scheme (payments dependent on the firm’s financial performance). A 401(k) plan with up to 10% company match is also available.
Flexible Working Options for alternative schedules and the ability to work outside the office for a portion of your workweek are available.
Hiring Range The good faith base salary hiring range for this role performed in New York is $80,000 to $90,000 per year. This range is commensurate with experience, educational background, and skill level.
Equal Opportunity Employer Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. All qualified applicants will receive consideration without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.
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The Coordinator works closely with bid directors, bid managers, and technical teams to support pursuit planning, proposal development, and interview preparation, contributing to high-quality client submissions. The work requires a strong understanding of the Arup value proposition and our services, the industry and markets in which we work, and the clients and collaborators we work with and our people delivering the work.
Key Responsibilities
Works with Bid Directors and Bid Managers throughout all stages of the pursuits process.
Supports bid coordination to deliver compelling, client-focused submissions.
Liaises with technical teams, schedulers, project managers and other contributors for timely receipt of information required to meet internal and external (client) deadlines and priorities.
Coordinates content for Arup’s bid and pitch documents.
Works with MCBD contributors (writers, editors, graphic designers, client managers, etc.) to support messaging and proposal quality.
Captures project win nuggets to share internally and collaborate with the broader MCBD team to promote new project wins internally and externally, as appropriate.
CRM and Systems
Uses CRM and bid systems throughout the bid lifecycle, supporting data integrity and pipeline reporting.
Knowledgeable in the use of best practice tools, templates and resources to support effective pursuits and bidding to enhance effectiveness across the wider business.
Updates bid data in bid sites, SharePoint databases and CRM.
Market and Client Focus
Supports client-facing activities including research to support positioning activities and providing input on presentations and interview preparation.
Qualifications and Accreditations
Degree, postgraduate qualification in Marketing, Communications, Business Development or other relevant qualification.
Certification with APMP desirable.
Knowledge and Experience
3+ years of relevant experience supporting pursuits and bids.
Experience of bid delivery at a local office geography scale.
Knowledge of AEC bidding and procurement methods.
Working with technical staff and marketing team to ensure proposal process is followed, and to ensure quality and consistency in all proposal/qualification documents.
Experience with CRM pipeline management and data management tools.
Be a valuable member of the firm’s professional team by maintaining and enhancing the culture and core values of Arup.
Skills and Attributes
Strong skills in analysis and problem‑solving.
Strong communication and interpersonal skills.
Proficiency in marketing and communications related technologies such as Microsoft, PowerPoint and Adobe Creative Suite.
Experience working with brand guidelines.
Ability to work in a fast‑paced, dynamic environment.
Strong time‑management skills.
Maintains collaborative working relationships with peers, leaders and other stakeholders.
High level of personal integrity, professionalism, and inclusive leadership. Commitment to exemplifying Arup’s aims, particularly those of being a ‘humane organisation’, maintaining ‘quality of work’, and ‘straight and honourable dealings’.
What We Offer You We provide an attractive total reward package that recognizes the contribution of each of our members to our shared success. It includes competitive, fair and equitable pay, a wide range of learning opportunities, health and wellbeing benefits, and many possibilities to have an impact through the work they do.
Benefits at Work These benefits provide health and welfare security for you as well as paid time off for rest and renewal. Members share in our success through a global profit share scheme (payments dependent on the firm’s financial performance). A 401(k) plan with up to 10% company match is also available.
Flexible Working Options for alternative schedules and the ability to work outside the office for a portion of your workweek are available.
Hiring Range The good faith base salary hiring range for this role performed in New York is $80,000 to $90,000 per year. This range is commensurate with experience, educational background, and skill level.
Equal Opportunity Employer Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. All qualified applicants will receive consideration without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.
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