Events Specialist
Wise, Austin, TX, United States
Job Description
We are looking for a detail-oriented, organized, proactive, and creative Event Specialist to join our Events team at Wise. In this role, you will collaborate closely with the Global Events Lead to support and execute a variety of global internal events at our Austin office and occasional external venues. The ideal candidate will excel both in team settings and when working independently.
Your Mission
Support the Global Events Lead while planning and executing internal company events.
Follow detailed project plans, create sub-plans if needed, define project tasks, risks, timelines, and resource requirements for pre-event, on-site, and post-event activities to ensure smooth execution.
Help mitigate risks across various events and locations, partnering with cross teams to identify resolutions to risks and issues as they arise.
Support logistical aspects such as live conferences, webinars, video conferences, and live streams with internal teams and external partners; oversee travel, transportation, and accommodation guidance.
Help source venues in different locations and set criteria and standards for internal events.
Ensure vendor budgets are under control and negotiate prices/deals where possible.
Identify new partners and cost-efficient opportunities and support new vendor onboarding if required.
Support all project stakeholders to meet event expectations and production goals.
Conduct post-event evaluations to gather feedback, analyze event data, and identify improvement areas.
This Role Will Give You The Opportunity To
Own and run independent events from planning to delivery, with opportunities to contribute to global projects.
Collaborate with internal and external stakeholders worldwide, coordinating projects with partners, vendors, and internal teams such as AV, Design, Legal, DEI, and Workplace.
Use creativity to mitigate risks—develop quick solutions for unforeseen circumstances during planning or delivery.
Own and manage event budgets, staying within allocated funds, negotiating best deals, and tracking all expenses and invoices.
Grow skills with data—collect, analyze, and present event-related data and reports for chosen audiences.
Requirements
2–5+ years’ experience coordinating and delivering events end-to-end, ideally in a fast-paced environment.
Strong project management skills: creating plans/run-of-shows, managing timelines, tasks, risks, and stakeholders.
Hands‑on experience with event logistics and vendors (venues, catering, AV/production, travel/transport/accommodation), with strong attention to detail.
Comfortable supporting hybrid formats—live events, video conferencing, webinars/livestreams—and troubleshooting during delivery.
Experience managing budgets, tracking spend (quotes/POs/invoices), and negotiating value with suppliers.
Excellent communication skills in English and a collaborative, proactive working style.
Based in Austin (or able to work primarily from the Austin office) with flexibility to work outside core hours during events and occasional travel to support other locations.
We embrace diversity, equity, and inclusion and welcome applicants from all backgrounds. For more information about working at Wise, visit Wise.Jobs.
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Your Mission
Support the Global Events Lead while planning and executing internal company events.
Follow detailed project plans, create sub-plans if needed, define project tasks, risks, timelines, and resource requirements for pre-event, on-site, and post-event activities to ensure smooth execution.
Help mitigate risks across various events and locations, partnering with cross teams to identify resolutions to risks and issues as they arise.
Support logistical aspects such as live conferences, webinars, video conferences, and live streams with internal teams and external partners; oversee travel, transportation, and accommodation guidance.
Help source venues in different locations and set criteria and standards for internal events.
Ensure vendor budgets are under control and negotiate prices/deals where possible.
Identify new partners and cost-efficient opportunities and support new vendor onboarding if required.
Support all project stakeholders to meet event expectations and production goals.
Conduct post-event evaluations to gather feedback, analyze event data, and identify improvement areas.
This Role Will Give You The Opportunity To
Own and run independent events from planning to delivery, with opportunities to contribute to global projects.
Collaborate with internal and external stakeholders worldwide, coordinating projects with partners, vendors, and internal teams such as AV, Design, Legal, DEI, and Workplace.
Use creativity to mitigate risks—develop quick solutions for unforeseen circumstances during planning or delivery.
Own and manage event budgets, staying within allocated funds, negotiating best deals, and tracking all expenses and invoices.
Grow skills with data—collect, analyze, and present event-related data and reports for chosen audiences.
Requirements
2–5+ years’ experience coordinating and delivering events end-to-end, ideally in a fast-paced environment.
Strong project management skills: creating plans/run-of-shows, managing timelines, tasks, risks, and stakeholders.
Hands‑on experience with event logistics and vendors (venues, catering, AV/production, travel/transport/accommodation), with strong attention to detail.
Comfortable supporting hybrid formats—live events, video conferencing, webinars/livestreams—and troubleshooting during delivery.
Experience managing budgets, tracking spend (quotes/POs/invoices), and negotiating value with suppliers.
Excellent communication skills in English and a collaborative, proactive working style.
Based in Austin (or able to work primarily from the Austin office) with flexibility to work outside core hours during events and occasional travel to support other locations.
We embrace diversity, equity, and inclusion and welcome applicants from all backgrounds. For more information about working at Wise, visit Wise.Jobs.
#J-18808-Ljbffr