Bid Specialist

This role drives the end-to-end proposal and RFP process, partnering closely with Sales, Design, and Project teams to deliver accurate, competitive submissions. The position owns pricing strategy, coordinates vendor relationships, and ensures all bids are complete, compliant, and aligned with client requirements. This individual also helps maintain workflow across departments to support successful project execution from bid through implementation.

Key Responsibilities

Lead RFP planning, strategy discussions, and final submissions

Develop pricing approaches and manage vendor quotes and negotiations

Support Sales and Design with product details, specifications, and order accuracy

Coordinate project activity across internal teams to keep work moving efficiently

Oversee budgeting, quoting, and order revisions throughout the sales cycle

Ensure proper documentation, approvals, and contract compliance prior to order close

Stay engaged during project execution to address scope changes and resolve issues

Contribute to process improvements, quality standards, and customer satisfaction

Qualifications

Bachelor’s degree in Business, Marketing, Design, or related field

~5+ years in sales support, project coordination, or customer-facing operations

Strong organizational, communication, and multitasking skills

Proficient in Microsoft Office

Preferred

Experience with contract furniture or similar products

Background in pricing strategy, discounting, or vendor management

Familiarity with tools such as Khameleon, Project Spec, or Adobe Acrobat

Ability to work independently with minimal oversight

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