Communications Coordinator
Sea Oaks Beach and Tennis Club, Vero Beach, FL, United States
The Communications Coordinator is responsible for the daily assistance and ongoing initiatives relating to the communication and event coordination for Sea Oaks Property Owners Association, Inc. To be successful in this role, the Communications Coordinator should be detail-oriented, have exceptional organizational skills, and manage their time efficiently.
Job responsibilities include, but are not limited to:
Provide daily support to the Communications and Marketing Manager, including but not limited to – answering phones, booking member travel for club-related events and scheduling meetings.
Proofread all periodicals as needed for proper grammar and correct dates.
Coordinate and assist with all company publications from concept to completion, as requested.
Provide training on internal calendar usage and policies.
Assisting with member email campaigns
Update, create, and maintain various internal documents and calendars.
Perform clerical duties, including filling, copying, faxing, and composing correspondence as needed.
Keep the office organized, clutter‑free, and properly archive club material
Departments, Committees, and Events
Communicate with departments and committees to ensure the website club calendar is correct and up to date.
Coordinate with Beach Club to ensure weekly dining schedule and upcoming event details are in order for email communication.
Interact with committee chairs to assist in planning, scheduling, and communicating for events
Take reservations for card room, community room, community centre meeting rooms, and events.
Assist with the design & distribution of promotions for member‑related activities and events
Organise set‑up details for scheduled events and meet with the appropriate staff on needs
Completed special committee projects are assigned
Facilitate Oaks to Ocean Newsletter
Website
Update and manage new member information on the website
Review the website and update as needed to ensure all links and the data are current
Assist with Facebook Campaigns
Assist with LinkedIn Campaigns
Maintain and manage residential pages on the website
Update online directory as needed
Assist members with troubleshooting the website
Support Serving Aces programme
Track opting out of the directory and communications
Photography of events as needed
Update the reciprocal programme as needed
Assist with responding to marketing inquiries (website and phone)
Assist with marketing‑related events
Requirements To be successful in this role, the Communications Coordinator must:
Possess exceptional organisational skills, time management, and detail‑orientation.
Possess a proficiency in Microsoft Suite: Word, PowerPoint, Excel, Outlook. Experience with Canva is preferred.
Be at least eighteen (18) years of age.
Be an excellent communicator through written and verbal communications.
Be able to see, read, and hear.
Be able to lift up to twenty pounds intermittently.
Be able to sit for an extended period of time.
#J-18808-Ljbffr
Job responsibilities include, but are not limited to:
Provide daily support to the Communications and Marketing Manager, including but not limited to – answering phones, booking member travel for club-related events and scheduling meetings.
Proofread all periodicals as needed for proper grammar and correct dates.
Coordinate and assist with all company publications from concept to completion, as requested.
Provide training on internal calendar usage and policies.
Assisting with member email campaigns
Update, create, and maintain various internal documents and calendars.
Perform clerical duties, including filling, copying, faxing, and composing correspondence as needed.
Keep the office organized, clutter‑free, and properly archive club material
Departments, Committees, and Events
Communicate with departments and committees to ensure the website club calendar is correct and up to date.
Coordinate with Beach Club to ensure weekly dining schedule and upcoming event details are in order for email communication.
Interact with committee chairs to assist in planning, scheduling, and communicating for events
Take reservations for card room, community room, community centre meeting rooms, and events.
Assist with the design & distribution of promotions for member‑related activities and events
Organise set‑up details for scheduled events and meet with the appropriate staff on needs
Completed special committee projects are assigned
Facilitate Oaks to Ocean Newsletter
Website
Update and manage new member information on the website
Review the website and update as needed to ensure all links and the data are current
Assist with Facebook Campaigns
Assist with LinkedIn Campaigns
Maintain and manage residential pages on the website
Update online directory as needed
Assist members with troubleshooting the website
Support Serving Aces programme
Track opting out of the directory and communications
Photography of events as needed
Update the reciprocal programme as needed
Assist with responding to marketing inquiries (website and phone)
Assist with marketing‑related events
Requirements To be successful in this role, the Communications Coordinator must:
Possess exceptional organisational skills, time management, and detail‑orientation.
Possess a proficiency in Microsoft Suite: Word, PowerPoint, Excel, Outlook. Experience with Canva is preferred.
Be at least eighteen (18) years of age.
Be an excellent communicator through written and verbal communications.
Be able to see, read, and hear.
Be able to lift up to twenty pounds intermittently.
Be able to sit for an extended period of time.
#J-18808-Ljbffr