Proposal Manager
IPS - Integrated Project Services, LLC, Whitpain Hills, PA, United States
Job Description
At IPS, we are global leaders in developing innovative solutions for the consulting, architecture, engineering, project controls, procurement, construction management, and CQV of technically complex facilities, primarily in the life sciences industry. We are looking for a dedicated
Proposal Manager
to join our team at our headquarters in
Blue Bell, Pennsylvania .
Reporting to Internal Sales Operations, the Proposal Manager operates in a matrixed environment and works closely with regional and global business development leaders, regional operations and delivery leaders, subject matter experts (SMEs), and marketing colleagues.
The role provides functional leadership across assigned regions and pursuits and offers day-to-day guidance, editorial oversight, and mentorship/management of Proposal Coordinators.
What You’ll Do Proposal & Qualification Leadership
Lead the planning, coordination, and execution of qualifications, proposals, and presentations from kickoff through submission.
Facilitate proposal kickoffs, strategy discussions, and internal reviews to align teams around win themes, differentiators, and pursuit strategy.
Work with delivery teams and SMEs to develop high-impact, competitive, and compliant proposal content.
Serve as the editorial lead, ensuring clarity, consistency, accuracy, and adherence to IPS brand, quality, and client requirements.
Pursuit Strategy & Business Development Support
Partner with business development leaders to support go
o-go discussions and pursuit planning.
Contribute to the development of win strategies, positioning, and value propositions for priority pursuits.
Leverage the global IPS network to identify relevant experience, expertise, and resources to strengthen proposals.
Proposal Content, Knowledge & Quality Management
Work in close collaboration with the Content Specialist to develop and continuously improve qualification and proposal content, including project descriptions, resumes, experience matrices, safety and quality statistics, and capability statements.
Capture lessons learned and best practices to improve proposal effectiveness and consistency.
Ensure all submittals comply with corporate identity standards and client confidentiality requirements.
Pipeline Visibility & Systems Coordination
Maintain visibility into the opportunity pipeline to support pursuit planning and workload forecasting.
Coordinate with CRM Administrator and Internal Sales Operations to ensure opportunity data supports proposal development and reporting needs.
Team Collaboration & Mentorship
Provide guidance, coaching, and mentorship to Proposal Coordinators. May have the opportunity to manage a Coordinator as necessary.
Support continuous improvement of proposal processes, tools, and templates across regions.
Qualifications & Requirements
Bachelor’s degree in Marketing, Communication, Business, or equivalent experience.
Minimum of 5 years of progressive experience supporting or leading qualifications, proposals, and sales submittals.
Demonstrated experience managing complex, multi-disciplinary pursuits in a professional services, A/E/C, or in regulated, technically complex industries.
Strong proficiency with Adobe Creative Suite, particularly InDesign; familiarity with CRM systems and database concepts.
Preferred Qualifications
Involvement in professional associations (e.g., APMP, SMPS, etc.).
All interviews are conducted either in person or virtually, with
video required .
All qualified applicants will receive consideration for employment at IPS without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition or carrier status, veteran, marital, or citizenship status, or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.
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Proposal Manager
to join our team at our headquarters in
Blue Bell, Pennsylvania .
Reporting to Internal Sales Operations, the Proposal Manager operates in a matrixed environment and works closely with regional and global business development leaders, regional operations and delivery leaders, subject matter experts (SMEs), and marketing colleagues.
The role provides functional leadership across assigned regions and pursuits and offers day-to-day guidance, editorial oversight, and mentorship/management of Proposal Coordinators.
What You’ll Do Proposal & Qualification Leadership
Lead the planning, coordination, and execution of qualifications, proposals, and presentations from kickoff through submission.
Facilitate proposal kickoffs, strategy discussions, and internal reviews to align teams around win themes, differentiators, and pursuit strategy.
Work with delivery teams and SMEs to develop high-impact, competitive, and compliant proposal content.
Serve as the editorial lead, ensuring clarity, consistency, accuracy, and adherence to IPS brand, quality, and client requirements.
Pursuit Strategy & Business Development Support
Partner with business development leaders to support go
o-go discussions and pursuit planning.
Contribute to the development of win strategies, positioning, and value propositions for priority pursuits.
Leverage the global IPS network to identify relevant experience, expertise, and resources to strengthen proposals.
Proposal Content, Knowledge & Quality Management
Work in close collaboration with the Content Specialist to develop and continuously improve qualification and proposal content, including project descriptions, resumes, experience matrices, safety and quality statistics, and capability statements.
Capture lessons learned and best practices to improve proposal effectiveness and consistency.
Ensure all submittals comply with corporate identity standards and client confidentiality requirements.
Pipeline Visibility & Systems Coordination
Maintain visibility into the opportunity pipeline to support pursuit planning and workload forecasting.
Coordinate with CRM Administrator and Internal Sales Operations to ensure opportunity data supports proposal development and reporting needs.
Team Collaboration & Mentorship
Provide guidance, coaching, and mentorship to Proposal Coordinators. May have the opportunity to manage a Coordinator as necessary.
Support continuous improvement of proposal processes, tools, and templates across regions.
Qualifications & Requirements
Bachelor’s degree in Marketing, Communication, Business, or equivalent experience.
Minimum of 5 years of progressive experience supporting or leading qualifications, proposals, and sales submittals.
Demonstrated experience managing complex, multi-disciplinary pursuits in a professional services, A/E/C, or in regulated, technically complex industries.
Strong proficiency with Adobe Creative Suite, particularly InDesign; familiarity with CRM systems and database concepts.
Preferred Qualifications
Involvement in professional associations (e.g., APMP, SMPS, etc.).
All interviews are conducted either in person or virtually, with
video required .
All qualified applicants will receive consideration for employment at IPS without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition or carrier status, veteran, marital, or citizenship status, or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.
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