Housing Programs Administrator
City of Anaheim, Anaheim, CA, United States
Overview
The City of Anaheim Housing Authority is seeking an experienced Housing Programs Administrator to manage and coordinate the activities of a major operational section of the Housing Authority, including Intake or Occupancy, and to provide highly responsible and complex staff assistance to the Housing Authority Manager. Bilingual ability in Spanish, Vietnamese, Korean or Arabic is highly desirable.
Salary and Benefits The City of Anaheim provides an excellent compensation, pension and benefits program. The salary range for this position is $95,932 - $143,898 annually, dependent on qualifications. The attractive pension program includes:
Retirement: City of Anaheim employees become members of the California Public Employees' Retirement System (CalPERS).
New Employees who are an existing CalPERS member or a member of an agency with reciprocity with the City of Anaheim will be enrolled in the 2.7% @ 55 CalPERS retirement benefit formula.
New Employees who have never been a CalPERS member or is a member of a retirement system (CalPERS or reciprocal) but has a break in service longer than six (6) months, will be enrolled in the 2% @ 62 CalPERS benefit formula.
Responsibilities
Participate in the development and implementation of goals, objectives, policies, and priorities for area of assignment; recommend and implement resulting policies and procedures.
Identify opportunities for improving service delivery methods and procedures; identify resource needs; review with appropriate management staff; implement improvements.
Supervise frontline supervisors; direct, coordinate, and review the work plan for assigned services and activities; assign work activities, and projects; monitor workflow; review and evaluate work products, methods, and procedures; meet with staff to identify and resolve problems.
Participate in the selection of assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
Participate in the development and administration of assigned program budget; forecast funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; recommend adjustments as necessary.
Participate in the preparation of special housing program, existing housing subsidy and housing-related federal entitlement contracts; prepare requests for proposals; negotiate contract terms and monitor contract compliance; authorize payments for consultant services related to assigned housing programs.
Attend and participate in professional group meetings; maintain awareness of new trends, funding opportunities, and developments in the fields related to area of assignment; incorporate new developments as appropriate into programs.
Provide technical assistance to outside government agencies, educational institutions, business organizations (for‑profit and non‑profit) and members of the religious community with whom the City partners in implementing federally‑funded housing and community development programs. Conduct public meetings and public hearings for groups, boards, and/or commissions related to area of assignment.
Provide staff assistance to the Housing Authority Manager; participate on a variety of committees; prepare and present staff reports and other correspondence as appropriate and necessary.
Perform related duties as required.
Experience and Education Five years of responsible experience that is current and related to area of assignment that includes experience in the supervision and coordination of federal rental assistance housing operations with a public housing agency (PHA) and one year of administrative and/or lead supervisory experience supplemented by a bachelor’s degree from an accredited college or university with major coursework in public administration, business administration, finance or a related field. An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying.
Knowledge Operational characteristics, services and activities of Housing Authority programs; HUD operating regulations, audit regulations, and notice of funding procedures and policies; principles and practices of federal housing assistance programs; regulations and administration of the project‑based voucher program, Mainstream program, Veterans Affairs Supportive Housing (VASH) program and other special housing programs; housing‑related federal entitlement programs; complex housing programs; needs assessment techniques; housing program quality control, reporting and implementation requirements; housing regulations and impact of non‑compliance; Brown Act requirements; principles of grant funding sources and processes; principles of budget preparation and control; principles of supervision, training, and performance evaluation, including management of other management‑level staff; principles and procedures of record keeping; principles of business letter writing and report preparation; modern office procedures, methods, and equipment including computers; computer applications such as word processing, spreadsheets, and statistical databases; pertinent federal, state, and local laws, codes, and regulations.
Ability to Coordinate and direct the services and activities of assigned major section of the Housing Authority; supervise, direct, and coordinate the work of supervisors and line staff; select, supervise, train, and evaluate staff; recommend and implement goals, objectives, policies, and procedures for providing assigned services; understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities; understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws, and regulations; interpret and communicate in simplified terms, complex regulatory requirements and changes pertaining to housing assistance and federal entitlement programs; extract and communicate regulatory requirements that apply to programs; attend and conduct community and other meetings; effectively make staff recommendations to meeting/hearing participants; respond to questions and concerns voiced by participants; analyze reporting requirements; interpret and respond to Notices of Funding Availability; prepare clear, concise and accurate written documents, grant applications and reports; participate in the preparation and administration of assigned budgets; plan and organize work to meet changing priorities and deadlines; effectively represent the assigned program areas to outside individuals and agencies to accomplish the goals and objectives of the unit; work cooperatively with other departments, City officials, and outside agencies; respond tactfully, clearly, concisely, and appropriately to inquiries from the public, staff, or other agencies on sensitive issues in area of responsibility; interpret and explain policies and procedures related to area of assignment; communicate clearly and concisely, both orally and in writing; and establish and maintain effective working relationships with those contacted in the course of work.
License / Certification Required Possession of an appropriate, valid driver’s license.
Environmental Conditions Work is performed primarily in a standard office setting with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends.
Physical Conditions Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
Equal Opportunity Employer.
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Salary and Benefits The City of Anaheim provides an excellent compensation, pension and benefits program. The salary range for this position is $95,932 - $143,898 annually, dependent on qualifications. The attractive pension program includes:
Retirement: City of Anaheim employees become members of the California Public Employees' Retirement System (CalPERS).
New Employees who are an existing CalPERS member or a member of an agency with reciprocity with the City of Anaheim will be enrolled in the 2.7% @ 55 CalPERS retirement benefit formula.
New Employees who have never been a CalPERS member or is a member of a retirement system (CalPERS or reciprocal) but has a break in service longer than six (6) months, will be enrolled in the 2% @ 62 CalPERS benefit formula.
Responsibilities
Participate in the development and implementation of goals, objectives, policies, and priorities for area of assignment; recommend and implement resulting policies and procedures.
Identify opportunities for improving service delivery methods and procedures; identify resource needs; review with appropriate management staff; implement improvements.
Supervise frontline supervisors; direct, coordinate, and review the work plan for assigned services and activities; assign work activities, and projects; monitor workflow; review and evaluate work products, methods, and procedures; meet with staff to identify and resolve problems.
Participate in the selection of assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
Participate in the development and administration of assigned program budget; forecast funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; recommend adjustments as necessary.
Participate in the preparation of special housing program, existing housing subsidy and housing-related federal entitlement contracts; prepare requests for proposals; negotiate contract terms and monitor contract compliance; authorize payments for consultant services related to assigned housing programs.
Attend and participate in professional group meetings; maintain awareness of new trends, funding opportunities, and developments in the fields related to area of assignment; incorporate new developments as appropriate into programs.
Provide technical assistance to outside government agencies, educational institutions, business organizations (for‑profit and non‑profit) and members of the religious community with whom the City partners in implementing federally‑funded housing and community development programs. Conduct public meetings and public hearings for groups, boards, and/or commissions related to area of assignment.
Provide staff assistance to the Housing Authority Manager; participate on a variety of committees; prepare and present staff reports and other correspondence as appropriate and necessary.
Perform related duties as required.
Experience and Education Five years of responsible experience that is current and related to area of assignment that includes experience in the supervision and coordination of federal rental assistance housing operations with a public housing agency (PHA) and one year of administrative and/or lead supervisory experience supplemented by a bachelor’s degree from an accredited college or university with major coursework in public administration, business administration, finance or a related field. An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying.
Knowledge Operational characteristics, services and activities of Housing Authority programs; HUD operating regulations, audit regulations, and notice of funding procedures and policies; principles and practices of federal housing assistance programs; regulations and administration of the project‑based voucher program, Mainstream program, Veterans Affairs Supportive Housing (VASH) program and other special housing programs; housing‑related federal entitlement programs; complex housing programs; needs assessment techniques; housing program quality control, reporting and implementation requirements; housing regulations and impact of non‑compliance; Brown Act requirements; principles of grant funding sources and processes; principles of budget preparation and control; principles of supervision, training, and performance evaluation, including management of other management‑level staff; principles and procedures of record keeping; principles of business letter writing and report preparation; modern office procedures, methods, and equipment including computers; computer applications such as word processing, spreadsheets, and statistical databases; pertinent federal, state, and local laws, codes, and regulations.
Ability to Coordinate and direct the services and activities of assigned major section of the Housing Authority; supervise, direct, and coordinate the work of supervisors and line staff; select, supervise, train, and evaluate staff; recommend and implement goals, objectives, policies, and procedures for providing assigned services; understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities; understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws, and regulations; interpret and communicate in simplified terms, complex regulatory requirements and changes pertaining to housing assistance and federal entitlement programs; extract and communicate regulatory requirements that apply to programs; attend and conduct community and other meetings; effectively make staff recommendations to meeting/hearing participants; respond to questions and concerns voiced by participants; analyze reporting requirements; interpret and respond to Notices of Funding Availability; prepare clear, concise and accurate written documents, grant applications and reports; participate in the preparation and administration of assigned budgets; plan and organize work to meet changing priorities and deadlines; effectively represent the assigned program areas to outside individuals and agencies to accomplish the goals and objectives of the unit; work cooperatively with other departments, City officials, and outside agencies; respond tactfully, clearly, concisely, and appropriately to inquiries from the public, staff, or other agencies on sensitive issues in area of responsibility; interpret and explain policies and procedures related to area of assignment; communicate clearly and concisely, both orally and in writing; and establish and maintain effective working relationships with those contacted in the course of work.
License / Certification Required Possession of an appropriate, valid driver’s license.
Environmental Conditions Work is performed primarily in a standard office setting with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends.
Physical Conditions Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
Equal Opportunity Employer.
#J-18808-Ljbffr