Document Specialist II
Holman, Mount Laurel, NJ, United States
Responsibilities
The Document Specialist II will be responsible for managing paperwork, retrieving checks, obtaining necessary signatures, and ensuring timely processing of licensing materials for Holman customers and clients. The position requires a holistic understanding of Holman’s Licensing case types as well as an understanding and ability to interpret DMV processes and regulations. Signs, notarizes, and collates documents pertaining to Licensing cases.
Reviews physical Licensing documents for completion and accuracy
Outbounds completed and notarized Licensing materials
Effectively manages time and consistently meets deadlines with some guidance from supervisor
Demonstrates accuracy, thoroughness and effectiveness in work
Demonstrates attention to detail and commitment to doing quality work
Adjusts quickly to new or changing assignments, processes and people
Displays professionalism and remains composed when faced with challenges
Learns from experience; modifies behavior to be more effective
Recognizes one’s own strengths and opportunities for growth
Solve a range of problems in straightforward situations; analyze possible solutions and assess each using standard procedures
Qualifications
High School Diploma or equivalent required; degree in Business Administration or relevant field preferred. Additional education, certifications, or other distinctions are a plus.
Strong problem‑solving skills and the ability to handle multiple tasks simultaneously
Previous experience in case management, administrative support, or customer service is a plus
Proficient in various desktop tools including MS Office Programs (Outlook, Excel, Word, PowerPoint, Project, Visio, SharePoint, etc.)
Ability to work independently and as part of a team
Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
2–4 years’ experience in administrative services or related fields
Proficiency in a technical or functional area; knowledge of work processes and tools is generally limited to own area of responsibility or department
Understanding of accounting principles and bookkeeping software may be required
Reviewing and improving processes, methods, and tools to increase efficiency, accuracy, and security
Notary Public Certification is preferred, but not required
Knowledge of DMV regulations and processes is strongly preferred, but not required
Benefits
Health Insurance
Vision Insurance
Dental Insurance
Life and Disability Insurance
Flexible Spending and Health Savings Accounts
Employee Assistance Program
401(k) plan with Company Match
Paid Time Off (PTO)
Paid Holidays, Bereavement, and Jury Duty
Paid Pregnancy/Parental leave
Paid Military Leave
Tuition Reimbursement
Pay Competitive wages commensurate with job‑related skills, experience, relevant education or training, and geographic location, starting in the range of $27.12–$38.64 USD per hour.
Equal Opportunity Employment and Accommodations Holman provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
If you are a person with a disability needing assistance with the application process, please contact HR@Holman.com.
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Reviews physical Licensing documents for completion and accuracy
Outbounds completed and notarized Licensing materials
Effectively manages time and consistently meets deadlines with some guidance from supervisor
Demonstrates accuracy, thoroughness and effectiveness in work
Demonstrates attention to detail and commitment to doing quality work
Adjusts quickly to new or changing assignments, processes and people
Displays professionalism and remains composed when faced with challenges
Learns from experience; modifies behavior to be more effective
Recognizes one’s own strengths and opportunities for growth
Solve a range of problems in straightforward situations; analyze possible solutions and assess each using standard procedures
Qualifications
High School Diploma or equivalent required; degree in Business Administration or relevant field preferred. Additional education, certifications, or other distinctions are a plus.
Strong problem‑solving skills and the ability to handle multiple tasks simultaneously
Previous experience in case management, administrative support, or customer service is a plus
Proficient in various desktop tools including MS Office Programs (Outlook, Excel, Word, PowerPoint, Project, Visio, SharePoint, etc.)
Ability to work independently and as part of a team
Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
2–4 years’ experience in administrative services or related fields
Proficiency in a technical or functional area; knowledge of work processes and tools is generally limited to own area of responsibility or department
Understanding of accounting principles and bookkeeping software may be required
Reviewing and improving processes, methods, and tools to increase efficiency, accuracy, and security
Notary Public Certification is preferred, but not required
Knowledge of DMV regulations and processes is strongly preferred, but not required
Benefits
Health Insurance
Vision Insurance
Dental Insurance
Life and Disability Insurance
Flexible Spending and Health Savings Accounts
Employee Assistance Program
401(k) plan with Company Match
Paid Time Off (PTO)
Paid Holidays, Bereavement, and Jury Duty
Paid Pregnancy/Parental leave
Paid Military Leave
Tuition Reimbursement
Pay Competitive wages commensurate with job‑related skills, experience, relevant education or training, and geographic location, starting in the range of $27.12–$38.64 USD per hour.
Equal Opportunity Employment and Accommodations Holman provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
If you are a person with a disability needing assistance with the application process, please contact HR@Holman.com.
#J-18808-Ljbffr