Real Estate Assistant
The van der Goes Group - Real Estate, Huntington Beach, CA, United States
Description
Join The van der Goes Group - Real Estate as our next Real Estate Assistant and be a part of a team that values success through collaboration. We are a forward-thinking and competitive group, committed to exceeding client expectations with outstanding service tailored to individual needs. As a motivated real estate administrative assistant, you'll play a crucial role in our growing team, managing transaction documents, monitoring deadlines, and ensuring compliance with legal procedures.
Your efforts will help drive our success by supporting our agents and enhancing our company's presence on social media. You'll thrive here if you're a great communicator, driven, and detail-oriented. Let's elevate the industry together-start your application today!
Responsibilities
• A major success metric in this role is helping the agent stay in revenue-generating activities by reducing interruptions, organizing priorities, and ensuring consistent follow-through. • Manage calendars, schedule appointments, and prepare essential real estate documents (listing agreements, offers, and showing packets). • Maintain and update the CRM database with accurate client and lead information. • Help support our Marketing Team with coordinating & logistics for newsletters, email campaigns, social content, and event logistics - not content creation. • Handle client communication, including follow-ups, onboarding, and milestone touches (gifts, thank-you notes, anniversaries). • Improve efficiency by creating playbooks, implementing and improving Standard Operating Procedures (SOP's), and leveraging automations (CRM and other task management tools and task organizing/task processing platforms). • Plan travel arrangements, open houses, final walkthroughs, and other necessary engagements • Monitor deadlines and provide notices to appropriate parties when necessary • Continue to build skills and knowledge in the real estate industry by attending educational events • Help organize community outreach events to improve our standing in the local area • Keep track of all transaction documents in the client database and complete the necessary paperwork
Qualifications
• Strong organizational and time-management skills. Self-starter. • Able to keep multiple projects and deadlines on track. • Tech-savvy or the ability to be comfortable learning new systems (experience with CRMs, Google Workspace, Trello, Monday, com or similar tools). • Detail-oriented with a proactive, problem-solving mindset. • Prior real estate, escrow, or transaction coordination experience is a plus but not required. We are willing to train the right person. • Ability to work in-person in Huntington Beach is required. • Hours would be M-F, minimum 25-30 hours, might be more depending upon volume. • Team player who is adaptable, reliable, and eager to support where needed. • This is perfect for you if you love accuracy, checklists, closing loops, improving systems, documenting processes, and being trusted with ownership of systems. • License for real estate is preferred but not required • Has knowledge of Microsoft Office and customer relationship management software • Flexible working schedule to accommodate clients on nights and weekends • Candidates are required to have a high school diploma or GED • Communicates well, both verbally and written
Join The van der Goes Group - Real Estate as our next Real Estate Assistant and be a part of a team that values success through collaboration. We are a forward-thinking and competitive group, committed to exceeding client expectations with outstanding service tailored to individual needs. As a motivated real estate administrative assistant, you'll play a crucial role in our growing team, managing transaction documents, monitoring deadlines, and ensuring compliance with legal procedures.
Your efforts will help drive our success by supporting our agents and enhancing our company's presence on social media. You'll thrive here if you're a great communicator, driven, and detail-oriented. Let's elevate the industry together-start your application today!
Responsibilities
• A major success metric in this role is helping the agent stay in revenue-generating activities by reducing interruptions, organizing priorities, and ensuring consistent follow-through. • Manage calendars, schedule appointments, and prepare essential real estate documents (listing agreements, offers, and showing packets). • Maintain and update the CRM database with accurate client and lead information. • Help support our Marketing Team with coordinating & logistics for newsletters, email campaigns, social content, and event logistics - not content creation. • Handle client communication, including follow-ups, onboarding, and milestone touches (gifts, thank-you notes, anniversaries). • Improve efficiency by creating playbooks, implementing and improving Standard Operating Procedures (SOP's), and leveraging automations (CRM and other task management tools and task organizing/task processing platforms). • Plan travel arrangements, open houses, final walkthroughs, and other necessary engagements • Monitor deadlines and provide notices to appropriate parties when necessary • Continue to build skills and knowledge in the real estate industry by attending educational events • Help organize community outreach events to improve our standing in the local area • Keep track of all transaction documents in the client database and complete the necessary paperwork
Qualifications
• Strong organizational and time-management skills. Self-starter. • Able to keep multiple projects and deadlines on track. • Tech-savvy or the ability to be comfortable learning new systems (experience with CRMs, Google Workspace, Trello, Monday, com or similar tools). • Detail-oriented with a proactive, problem-solving mindset. • Prior real estate, escrow, or transaction coordination experience is a plus but not required. We are willing to train the right person. • Ability to work in-person in Huntington Beach is required. • Hours would be M-F, minimum 25-30 hours, might be more depending upon volume. • Team player who is adaptable, reliable, and eager to support where needed. • This is perfect for you if you love accuracy, checklists, closing loops, improving systems, documenting processes, and being trusted with ownership of systems. • License for real estate is preferred but not required • Has knowledge of Microsoft Office and customer relationship management software • Flexible working schedule to accommodate clients on nights and weekends • Candidates are required to have a high school diploma or GED • Communicates well, both verbally and written