IN-HOUSE: Admissions & Records Specialist, Senior
Government Jobs, Costa Mesa, CA, United States
Admissions & Records Specialist, Senior
Orange Coast College (OCC) is seeking equity-minded individuals for a classified employee role as an Admissions & Records Specialist, Senior under the Student Services Wing, as part of the Enrollment Services department. The Admissions and Records Specialist, Senior serves as a subject matter expert within the Evaluation and Graduation Office and plays a key role in ensuring students' academic records are accurate, complete, and aligned with college, district, and state regulations. Their work supports graduation, transfer, and program completion. The Coast Community College District is a multi-college district that includes Coastline Community College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services. Ideal candidates for this position will share OCC's commitment to transforming lives through education, with a strong commitment to serving a diverse and vibrant student and employee population. Summary Performs specialized transcript evaluations, providing counselors, academic advisors, and students with accurate and current information pertaining to the use of articulated coursework completed at other institutions of higher learning. Prepares, evaluates, and forwards articulated lower division coursework satisfying general education requirements, including transfer courses taken at other colleges. Graduation/Evaluations: Serves as a lead and subject matter expert for other Admissions and Records staff supporting evaluations and graduation functions. Provides ongoing direction and training to counter staff and staff members who may need additional support when working one on one with students. Assists the director/manager with workflow, assignment of tasks, and staff work schedules to ensure equal distribution of workload amongst team members and adequate coverage of service desks. Admissions & Records: Serves as a lead and subject matter expert for other Admissions and Records staff supporting admissions, residency, and registration. Provides ongoing direction and training to counter staff and staff members who may need additional support when working one-on-one with students. Assists the director/manager with process flow, assignment of tasks, and staff work schedules to ensure equal distribution of workload amongst team members and adequate coverage of service desks. Faculty Services: Serves as a lead and subject matter expert for other Admissions and Records staff supporting Faculty Services and records. Provides ongoing direction and training to counter staff and staff members who may need additional support when working one-on-one with students. Assists the director/manager with process flow, assignment of tasks, and staff work schedules to ensure equal distribution of workload amongst team members and adequate coverage of service desks. Veteran Services: Serves as a lead and subject matter expert for other Admissions and Records staff supporting Veterans Services. Provides ongoing direction and training to counter staff and staff members who may need additional support when working one-on-one with students. Assists the director/manager with process flow, assignment of tasks, and staff work schedules to ensure equal distribution of workload amongst team members and adequate coverage of service desks. The position requires an Associate's degree and three years of progressively responsible experience in an admissions/student enrollment function. Or, any combination of education and experience which would provide the required equivalent qualifications for the position. Evidence of demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, geographic, gender, gender identity, and ethnic backgrounds of community college students. This is a permanent, general-funded, full-time (40 hours per week), 12-month per year classified position. The normal hours of work will be Monday through Friday from 8:00 am to 5:00 pm, with the flexibility to occasionally work extended hours and/or weekends as needed to meet the department's needs.
Orange Coast College (OCC) is seeking equity-minded individuals for a classified employee role as an Admissions & Records Specialist, Senior under the Student Services Wing, as part of the Enrollment Services department. The Admissions and Records Specialist, Senior serves as a subject matter expert within the Evaluation and Graduation Office and plays a key role in ensuring students' academic records are accurate, complete, and aligned with college, district, and state regulations. Their work supports graduation, transfer, and program completion. The Coast Community College District is a multi-college district that includes Coastline Community College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services. Ideal candidates for this position will share OCC's commitment to transforming lives through education, with a strong commitment to serving a diverse and vibrant student and employee population. Summary Performs specialized transcript evaluations, providing counselors, academic advisors, and students with accurate and current information pertaining to the use of articulated coursework completed at other institutions of higher learning. Prepares, evaluates, and forwards articulated lower division coursework satisfying general education requirements, including transfer courses taken at other colleges. Graduation/Evaluations: Serves as a lead and subject matter expert for other Admissions and Records staff supporting evaluations and graduation functions. Provides ongoing direction and training to counter staff and staff members who may need additional support when working one on one with students. Assists the director/manager with workflow, assignment of tasks, and staff work schedules to ensure equal distribution of workload amongst team members and adequate coverage of service desks. Admissions & Records: Serves as a lead and subject matter expert for other Admissions and Records staff supporting admissions, residency, and registration. Provides ongoing direction and training to counter staff and staff members who may need additional support when working one-on-one with students. Assists the director/manager with process flow, assignment of tasks, and staff work schedules to ensure equal distribution of workload amongst team members and adequate coverage of service desks. Faculty Services: Serves as a lead and subject matter expert for other Admissions and Records staff supporting Faculty Services and records. Provides ongoing direction and training to counter staff and staff members who may need additional support when working one-on-one with students. Assists the director/manager with process flow, assignment of tasks, and staff work schedules to ensure equal distribution of workload amongst team members and adequate coverage of service desks. Veteran Services: Serves as a lead and subject matter expert for other Admissions and Records staff supporting Veterans Services. Provides ongoing direction and training to counter staff and staff members who may need additional support when working one-on-one with students. Assists the director/manager with process flow, assignment of tasks, and staff work schedules to ensure equal distribution of workload amongst team members and adequate coverage of service desks. The position requires an Associate's degree and three years of progressively responsible experience in an admissions/student enrollment function. Or, any combination of education and experience which would provide the required equivalent qualifications for the position. Evidence of demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, geographic, gender, gender identity, and ethnic backgrounds of community college students. This is a permanent, general-funded, full-time (40 hours per week), 12-month per year classified position. The normal hours of work will be Monday through Friday from 8:00 am to 5:00 pm, with the flexibility to occasionally work extended hours and/or weekends as needed to meet the department's needs.