Sales Coordinator I EPD
Control Associates Inc, Bloomingdale, NJ, United States
Sales Coordinator - EPD, A Control Associates Company
Keep Critical Projects Moving from Order to Delivery Electronic Power Design (EPD), a Control Associates company, is seeking a detail-oriented Sales Coordinator to be the operational backbone of our order management process. If you're highly organized, thrive in a fast-paced manufacturing environment, and take pride in keeping complex projects on track, this is your opportunity to join a team whose work truly matters. EPD brings over 45 years of precision industrial control panel manufacturing excellence to the Control Associates portfolio. Our signature is quality work that goes above and beyond customer expectations - anticipating unseen challenges and delivering products that work flawlessly when installed. Our industrial control panels power everything from natural gas pressure systems throughout Manhattan to life-saving medical technology. Together with Control Associates' 90+ year legacy of industrial automation leadership, we deliver solutions that power critical infrastructure and healthcare systems across the tri-state area. Your Role and Impact: As our Sales Coordinator, you'll be the critical link between our Engineering team, customers, suppliers, and internal operations. You'll manage the complete order lifecycle - from converting approved quotations into sales orders through final shipment documentation - ensuring every detail is accurate, compliant, and delivered on time. Your precision and organizational skills directly support EPD's commitment to quality and on-time delivery for customers who depend on our systems for critical operations. What You'll Do: Partner with the Engineering team to process approved customer quotations through IFS ERP, converting accepted quotes into sales orders and supporting documentation Review customer purchase orders for accuracy and compliance with approved quotations, identifying and resolving discrepancies prior to order entry Create and manage customer sales orders, supplier purchase orders, and internal shop orders in IFS throughout the complete order lifecycle Prepare purchase requisitions and supplier purchase orders for buyout components, services, and software, ensuring pricing, delivery dates, and terms align with project requirements Track supplier and internal orders to ensure on-time delivery, proactively coordinating with Engineering, suppliers, and internal teams to resolve schedule or material issues Finalize shop orders and order documentation in IFS prior to shipment, ensuring all operational and financial details are complete and accurate Ensure order data provided to Accounting for customer invoicing and supplier payment is accurate, complete, and submitted on time Maintain accurate order, delivery, and shipment records within IFS to support reporting, auditability, and continuous improvement What You'll Bring: Experience with ERP systems (IFS experience highly preferred) Strong attention to detail and organizational skills Ability to manage multiple orders and priorities simultaneously in a fast-paced manufacturing environment Excellent written and verbal communication skills for coordinating with customers, suppliers, and internal teams Experience in order management, sales coordination, or operations support Proficiency with Microsoft Office Suite Problem-solving mindset with ability to proactively identify and resolve discrepancies Understanding of manufacturing or industrial environments (preferred) How This Role Embodies Our Core Values: Customer Focus: Your meticulous order management ensures customers receive exactly what they ordered, on time, supporting EPD's commitment to exceeding expectations. Collaboration: You'll be the connective tissue between Engineering, suppliers, Accounting, and customers, achieving more by working together seamlessly. Innovation: You'll contribute to continuous improvement of our order management processes, finding better ways to track, manage, and deliver orders efficiently. Integrity: Your commitment to accuracy and compliance builds trust with customers who depend on our systems for critical operations. Passion: You'll bring dedication and strong work ethic to ensuring every order is processed with precision and delivered on time. What We Offer: Competitive hourly compensation - $26.00 Comprehensive health, dental, and vision insurance 401(k) with company match Employee Stock Ownership Plan (ESOP) - own a piece of the company Generous paid time off Stable, long-term career opportunity with a 45+ year company Collaborative team environment where your contributions make a direct impact Ready to Keep Critical Projects Moving? If you're a detail-oriented operations professional who takes pride in precision, thrives in a fast-paced manufacturing environment, and wants to be part of a team whose work powers critical infrastructure and saves lives, we want to hear from you! Location: Bloomingdale, NJ | On-site position Control Associates is an Equal Opportunity Employer committed to diversity in the workplace.
Keep Critical Projects Moving from Order to Delivery Electronic Power Design (EPD), a Control Associates company, is seeking a detail-oriented Sales Coordinator to be the operational backbone of our order management process. If you're highly organized, thrive in a fast-paced manufacturing environment, and take pride in keeping complex projects on track, this is your opportunity to join a team whose work truly matters. EPD brings over 45 years of precision industrial control panel manufacturing excellence to the Control Associates portfolio. Our signature is quality work that goes above and beyond customer expectations - anticipating unseen challenges and delivering products that work flawlessly when installed. Our industrial control panels power everything from natural gas pressure systems throughout Manhattan to life-saving medical technology. Together with Control Associates' 90+ year legacy of industrial automation leadership, we deliver solutions that power critical infrastructure and healthcare systems across the tri-state area. Your Role and Impact: As our Sales Coordinator, you'll be the critical link between our Engineering team, customers, suppliers, and internal operations. You'll manage the complete order lifecycle - from converting approved quotations into sales orders through final shipment documentation - ensuring every detail is accurate, compliant, and delivered on time. Your precision and organizational skills directly support EPD's commitment to quality and on-time delivery for customers who depend on our systems for critical operations. What You'll Do: Partner with the Engineering team to process approved customer quotations through IFS ERP, converting accepted quotes into sales orders and supporting documentation Review customer purchase orders for accuracy and compliance with approved quotations, identifying and resolving discrepancies prior to order entry Create and manage customer sales orders, supplier purchase orders, and internal shop orders in IFS throughout the complete order lifecycle Prepare purchase requisitions and supplier purchase orders for buyout components, services, and software, ensuring pricing, delivery dates, and terms align with project requirements Track supplier and internal orders to ensure on-time delivery, proactively coordinating with Engineering, suppliers, and internal teams to resolve schedule or material issues Finalize shop orders and order documentation in IFS prior to shipment, ensuring all operational and financial details are complete and accurate Ensure order data provided to Accounting for customer invoicing and supplier payment is accurate, complete, and submitted on time Maintain accurate order, delivery, and shipment records within IFS to support reporting, auditability, and continuous improvement What You'll Bring: Experience with ERP systems (IFS experience highly preferred) Strong attention to detail and organizational skills Ability to manage multiple orders and priorities simultaneously in a fast-paced manufacturing environment Excellent written and verbal communication skills for coordinating with customers, suppliers, and internal teams Experience in order management, sales coordination, or operations support Proficiency with Microsoft Office Suite Problem-solving mindset with ability to proactively identify and resolve discrepancies Understanding of manufacturing or industrial environments (preferred) How This Role Embodies Our Core Values: Customer Focus: Your meticulous order management ensures customers receive exactly what they ordered, on time, supporting EPD's commitment to exceeding expectations. Collaboration: You'll be the connective tissue between Engineering, suppliers, Accounting, and customers, achieving more by working together seamlessly. Innovation: You'll contribute to continuous improvement of our order management processes, finding better ways to track, manage, and deliver orders efficiently. Integrity: Your commitment to accuracy and compliance builds trust with customers who depend on our systems for critical operations. Passion: You'll bring dedication and strong work ethic to ensuring every order is processed with precision and delivered on time. What We Offer: Competitive hourly compensation - $26.00 Comprehensive health, dental, and vision insurance 401(k) with company match Employee Stock Ownership Plan (ESOP) - own a piece of the company Generous paid time off Stable, long-term career opportunity with a 45+ year company Collaborative team environment where your contributions make a direct impact Ready to Keep Critical Projects Moving? If you're a detail-oriented operations professional who takes pride in precision, thrives in a fast-paced manufacturing environment, and wants to be part of a team whose work powers critical infrastructure and saves lives, we want to hear from you! Location: Bloomingdale, NJ | On-site position Control Associates is an Equal Opportunity Employer committed to diversity in the workplace.