Court Clerk
Gfoat, Rockwall, TX, United States
The Municipal Court Clerk duties include a variety of detailed clerical, bookkeeping and administrative functions to ensure the efficient and accurate operations of the Municipal Court. Must have excellent customer service skills with the ability to handle multiple tasks; Must be adaptable to perform under stress and when confronted with persons acting under stress.
Duties and Responsibilities
Assists defendants and callers regarding court procedures, payments, citations, and warrants; responds to requests for public information within the scope of authority.
Maintains court records and charges filed in court cases, and the disposition of each charge.
Collects statistical data and compiles data for reports; receives and sends information to and from other agencies.
Prepares and maintains appropriate calendars; sets up court hearings and prepares summons and trial subpoenas.
Collects, posts, and balances fines and fees, and accurately reconciles daily cash transactions using court‑specific computer software; reviews and verifies accounting records.
Assists in preparation and filing of Municipal Court paperwork related to defensive driving courses, deferred disposition and community service and explains the process and the court paperwork to defendants.
Prepares court documents required for default hearings and issuance of Capias Pro Fine Warrants.
Utilizes computer software applications to enter, modify and retrieve a wide variety of court documents, reports, records, letters and other material.
Inputs a variety of court transactions including new citations and court docket entries, creates case files and prepares cases for court (pre‑trial hearings, bench and/or jury trials included).
Handles complaints pertaining to the Court and dispenses information based on ordinances and departmental operations.
Reads and interprets applicable laws, ordinances, and regulations affecting court operations.
Coordinates court activities with Judge, defendants, Defense Counsel, City Prosecutor, Police Department, jail, alcohol agencies, and other levels of the criminal justice administrative systems.
Prepares court files for court use; processes timely notices to defendants of arraignments, trials, and hearings.
Provides assistance to persons with disabilities in reaching less accessible areas of municipal court facilities.
Assists with Court proceedings as assigned; may serve as English/Spanish interpreter.
Keeps records of Municipal Court proceedings, administers oaths, processes and generally performs the duties for the Municipal Court similar to the duties of a county court clerk.
Performs other duties as assigned or required by the City Administrator.
Knowledge, Skills and Abilities Must possess knowledge of local government practices and procedures and applicable state and federal laws and regulations pertaining to municipal court proceedings; basic bookkeeping principles and practices; must have basic knowledge of modern office equipment; must have experience using MS Office including Word and Excel; and other software programs as required. Must possess the skills to communicate in writing and orally, must be capable of making reports and oral presentations, and basic principles and procedures for developing goals, objectives and management plans; must have the ability to maintain working relationships and communicate with the public, City employees and City administration; must have the ability to work without supervision and have good organizational skills particularly in records management; must possess the ability to maintain confidentiality of certain City information and records.
Experience/Education High School Diploma or equivalent with course work in typing and/or general office practices, two years clerical, paralegal, secretarial or administrative work; or any equivalent combination of education and experience. Bilingual is a plus as well as court clerk certification.
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Duties and Responsibilities
Assists defendants and callers regarding court procedures, payments, citations, and warrants; responds to requests for public information within the scope of authority.
Maintains court records and charges filed in court cases, and the disposition of each charge.
Collects statistical data and compiles data for reports; receives and sends information to and from other agencies.
Prepares and maintains appropriate calendars; sets up court hearings and prepares summons and trial subpoenas.
Collects, posts, and balances fines and fees, and accurately reconciles daily cash transactions using court‑specific computer software; reviews and verifies accounting records.
Assists in preparation and filing of Municipal Court paperwork related to defensive driving courses, deferred disposition and community service and explains the process and the court paperwork to defendants.
Prepares court documents required for default hearings and issuance of Capias Pro Fine Warrants.
Utilizes computer software applications to enter, modify and retrieve a wide variety of court documents, reports, records, letters and other material.
Inputs a variety of court transactions including new citations and court docket entries, creates case files and prepares cases for court (pre‑trial hearings, bench and/or jury trials included).
Handles complaints pertaining to the Court and dispenses information based on ordinances and departmental operations.
Reads and interprets applicable laws, ordinances, and regulations affecting court operations.
Coordinates court activities with Judge, defendants, Defense Counsel, City Prosecutor, Police Department, jail, alcohol agencies, and other levels of the criminal justice administrative systems.
Prepares court files for court use; processes timely notices to defendants of arraignments, trials, and hearings.
Provides assistance to persons with disabilities in reaching less accessible areas of municipal court facilities.
Assists with Court proceedings as assigned; may serve as English/Spanish interpreter.
Keeps records of Municipal Court proceedings, administers oaths, processes and generally performs the duties for the Municipal Court similar to the duties of a county court clerk.
Performs other duties as assigned or required by the City Administrator.
Knowledge, Skills and Abilities Must possess knowledge of local government practices and procedures and applicable state and federal laws and regulations pertaining to municipal court proceedings; basic bookkeeping principles and practices; must have basic knowledge of modern office equipment; must have experience using MS Office including Word and Excel; and other software programs as required. Must possess the skills to communicate in writing and orally, must be capable of making reports and oral presentations, and basic principles and procedures for developing goals, objectives and management plans; must have the ability to maintain working relationships and communicate with the public, City employees and City administration; must have the ability to work without supervision and have good organizational skills particularly in records management; must possess the ability to maintain confidentiality of certain City information and records.
Experience/Education High School Diploma or equivalent with course work in typing and/or general office practices, two years clerical, paralegal, secretarial or administrative work; or any equivalent combination of education and experience. Bilingual is a plus as well as court clerk certification.
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