Archinect is hiring: Studio Coordinator in Los Angeles

THE POSITION
The Studio Coordinator role exists to provide critical support to our firm’s people and projects and covers a wide range of responsibilities, including operational, administrative and light marketing support. The responsibilities listed below include the general scope of the role, and some tasks and responsibilities that we expect a candidate to grow into. Not every task will necessarily be required daily, and prior experience with all the listed tasks is not expected; we welcome applicants who are eager to learn, grow, and develop within the position. Candidates should bring excellent communication skills (written, verbal, graphic, and interpersonal), strong organizational and information management abilities, and an overall comfort with learning and using software and technology. A successful candidate has an open and flexible mindset and is curious, technology-savvy, self-motivated, detail-oriented, and thrives on organization.

ABOUT
RELM is a landscape architecture and urban design practice dedicated to cultivating urban life. Based in downtown Los Angeles, we design landscapes that elevate neighborhoods, regenerate ecologies, and cultivate public life. Our work resolves complexity, scale, and uses while evoking a sense of pleasure and verdancy in cities nationwide.

RESPONSIBILITIES
General Studio Management

Maintain general office organization and professional presentation.

Receive and welcome in-person clients and visitors.

Handle mail and shipping logistics.

Receive incoming general office emails and respond or distribute accordingly.

Prepare and tidy conference rooms before and after meetings.

Track and order office supplies, snacks and drinks as needed.

Serve as the point-of-contact for the IT consultant to manage and set-up workstations and troubleshoot IT issues.

Coordinate weekly team lunches and lunch-and-learn events.

Plan and execute firm-sponsored events and outings (celebrations, team-building, etc.)

Administration and Communications

Assist firm Principals and staff with scheduling and miscellaneous project- and business development-related tasks including event registrations and travel arrangements.

Manage the office calendar for client meetings, marketing events, and firm activities.

Maintain the firm’s Employee Manual and track employee benefits including, but not limited to, medical insurance renewals and enrollment.

Coordinate with the firm's insurance providers to obtain Certificates of Insurance as needed.

Work with the immigration consultant to facilitate and track visa and immigration application processes.

Coordinate with the Accounting Manager, including receiving and processing checks sent via mail, reviewing monthly deposits and invoices, and credit card expense reports.

Manage renewals of the company’s insurance, business licenses and certifications, and professional licenses and registrations.

Maintain standardized office forms.

Lead onboarding and offboarding procedures for new staff, interns and externs and help maintain relevant documentation and checklists.

Help facilitate key employee training (e.g. software implementation, new security protocols) and act as a training resource for new and existing staff.

Support annual employee performance review processes.

Facilitate recruitment including job postings, scheduling interviews and maintenance of a recruitment database.

Coordinate with outside vendors for services, supplies, and support.

Create and maintain contacts database for business development.

Marketing Support

Coordinate with the Communications team to post social media content.

Serve as the LinkedIn page administrator.

Track and analyze social media analytics and engagement.

Support the preparation of proposals including updating content.

Implement website updates.

Assist in maintaining the firm's graphic standards and brand identity guidelines.

QUALIFICATIONS

Bachelor’s degree.

More than 2 years of professional experience working as a studio coordinator or office manager. (Design industry or related field, a plus).

Ability to work in a dynamic environment across multiple teams and individuals acting as a hub for the studio with a flexible and team-oriented approach.

Strong organizational skills with keen attention to detail and ability to track and follow through on tasks to completion.

Proactive problem-solving with ability to anticipate needs before they arise.Resourcefulness in addressing challenges with limited direction.

Strong interpersonal skills and ability to build relationships across all organizational levels to foster a collaborative studio culture.

Demonstrated written and communication skills.

Prior experience with IT management and/or HR processes, a plus.

Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams, OneNote, etc.) and Adobe Creative Suite (Photoshop, Acrobat, InDesign).

WHAT WE OFFER

Competitive salary, commensurate with experience

Paid vacation and holidays

Paid sick leave

Health benefits available after 30-day introductory period

401K with employee match

Annual continuing education stipend

This position requires full-time in-office presence to effectively manage studio operations, support collaborative practice culture, and maintain the welcoming environment that defines our firm.

We require applicants to have the legal right and authorization in place to work in the US when applying for this position.

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In Summary: The Studio Coordinator role exists to provide critical support to our firm’s people and projects . Candidates should bring excellent communication skills (written, verbal, graphic, and interpersonal), strong organizational and information management abilities, and an overall comfort with learning and using software and technology . A successful candidate has an open and flexible mindset .

En Español: La función de Coordinador del Estudio existe para proporcionar apoyo crítico a las personas y proyectos de nuestra empresa y cubre una amplia gama de responsabilidades, incluido el soporte operacional, administrativo y ligero al marketing. Las responsabilidades que se enumeran a continuación incluyen el alcance general del papel, y algunas tareas y responsabilidades en las que esperamos que un candidato crezca. No todas las tareas serán necesariamente requeridas diarias, y no se espera experiencia previa con todas las funciones enumeradas; damos la bienvenida a los solicitantes que deseen aprender, crecer y desarrollarse dentro del puesto. Los candidatos deben aportar excelentes habilidades de comunicación (escrita, verbal, gráfica e interpersonal), fuertes capacidades organizativas y de gestión de información y una comodidad global con el aprendizaje y el uso de software y tecnología. Un candidato exitoso tiene una mentalidad abierta y flexible y es dedicado a la práctica curiosa, tecnológica, auto-motivada, conocedores de ABOUT, y vive en detalle. Nuestro trabajo resuelve la complejidad, escala y usos al tiempo que evoca una sensación de placer y verdancia en las ciudades de todo el país. RESPONSIBILITES General Studio Management Mantiene la organización general de oficinas y presentación profesional. Recibir y dar la bienvenida a clientes y visitantes en persona. Manejar correo y envío logística. recibir correos electrónicos de oficina generales entrantes y responder o distribuir en consecuencia. Preparar y ordenar salas de conferencias antes y después de reuniones. Rastrear y pedir suministros de oficina, bocadillos y bebidas según sea necesario. Servir como punto de contacto para el consultor IT para gestionar y configurar estaciones de trabajo y solucionar problemas informáticos. Coordinar los eventos semanales del equipo y almuer-y-lead. Planizar y ejecutar eventos patrocinados por firmas (celebraciones, verificación de equipos, administración de cuentas y asesoría de empleados) Los directores directivos encargados de la empresa de seguros y servicios sociales no se encargan de facilitar el seguimiento de las tareas básicas de registro y gestión de gastos comerciales, incluidos los registros de facturas de ventas y de negocios, así como los procedimientos de contratación automotrizadas, pero también de actualización de contratos con la firma de seguro y de contabilidad. Implementación de software, nuevos protocolos de seguridad) y actúa como un recurso formativo para el personal nuevo y existente. Apoya los procesos anuales de revisión del desempeño de los empleados. Facilitar la contratación incluidas las publicaciones de empleo, programar entrevistas y mantenimiento de una base de datos de reclutamiento. Coordinar con proveedores externos para servicios, suministros y soporte. Crear y mantener bases de datos sobre contactos para el desarrollo empresarial. Capacidad para trabajar en un entorno dinámico a través de múltiples equipos e individuos que actúan como centro del estudio con un enfoque flexible y orientado al equipo. Fuertes habilidades organizativas con gran atención al detalle y la capacidad de rastrear y seguir las tareas hasta su finalización. Resolución proactiva de problemas con capacidad de anticipar necesidades antes de que surjan.