Sales Coordinator – Hampton Roads Media Group Hampton Roads Media Group

Hampton Roads Media Group, is looking for a highly organized, detail-oriented Sales Coordinator to support our sales team. This in person position in Chesapeake, VA is a great opportunity for someone who thrives in a fast-paced, deadline-driven environment, enjoys juggling multiple priorities, and wants to be part of a team that is passionate about marketing, client service, and growing revenue for local businesses.

Key responsibilities include:

Support Media Advisors, the Director of Sales, and the General Manager with a variety of administrative and sales support tasks

Create sales proposals, media kits, and station promotion and sponsorship packages

Create banners and graphics for clients and their campaigns

Prepare proof-of-performance reports, billing reports, and other recurring sales reports

Manage deal setup, contracts, reporting, and customer service for the deal platform

Maintain sponsor availability and update sponsorship packages as inventory changes

Keep sales materials and internal resources, including the Sales Intranet, current and organized

Enter orders and production requests, and pull spot times for Media Advisors as needed

Assist with onboarding & training by helping grant access to platforms and tools for new hires

Provide support for backend sales systems and platforms such as House Accounts, VCreative, Marketron, Media Monitors, Miller Kaplan, and related tools

Coordinate contests, promotions, and special sales initiatives, including package tracking and supporting annual promotional programs

Handle creative support projects such as sales calendars, gift certificates, web statistics, thank-you letters, and web banner ads

Coordinate details and logistics for various events like golf tournaments and company events, including prizes, trophies, registration, signage, expense & revenue reports

Assist with setup and execution of weekly sales meetings, staff parties, outings, and other team events

Train and serve as backup support for Traffic Director-related duties as needed

Qualifications:
Proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat PDF is required. Additionally, experience with Canva or Adobe Photoshop, specifically as it pertains to digital advertising and creative is preferred.

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