Proposal Coordinator

Proposal Coordinator
DJ&A is seeking a full-time Proposal Coordinator with 3+ years of relevant experience, preferably in the Architecture, Engineering, and Construction (AEC) industry. Experience with developing/writing funding or grant proposals will also be strongly considered. This position is responsible for coordinating and supporting the development of high-quality, compliant proposals and other marketing collateral.

The ideal candidate is highly organized, an excellent communicator, and a strong writer who thrives in a fast-paced, collaborative environment. This person takes initiative and manages multiple deadlines effectively. The selected candidate will join a thriving team that plays a central role in DJ&A’s continued growth and success.

Primary Duties and Responsibilities

Proposal Coordination: Coordinate the development, production, and on-time submission of proposals for consulting contracts, including schedules, content development assignments, and internal review cycles.

Content Development: Write, edit, and format proposal content and resumes to ensure consistency, clarity, and alignment with client-focused messages.

Quality Control: Support and coordinate quality control reviews.

Content Management: Assist in maintaining and improving DJ&A’s proposal content library and CRM database, including project summaries, staff resumes, and firm qualifications.

Market Research: Conduct background research on clients, opportunities, and competitors to help guide strategic positioning and pursuit decisions.

Proposal Tracking: Monitor industry websites and publications, distribute opportunities for go
o-go review, and track proposal outcomes.

Required Qualifications

3+ years of experience in writing/developing persuasive, effective business proposals or funding proposals, preferably in the A/E/C industry.

Excellent writing and editing skills.

Strong organizational and time management abilities.

High attention to detail and quality.

Ability to work independently and collaboratively in a deadline-driven environment.

Strong alignment with DJ&A Core Values.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat.

Home location near one of DJ&A's offices.

Preferred Qualifications

B.A. or B.S. in communications, business, marketing, journalism, or liberal arts field, or equivalent work experience.

Experience as a business proposal coordinator or similar role for an A/E consulting firm, or funding proposal development.

Proficiency with Adobe Creative Cloud programs.

Location

Based in or near one of DJ&A’s offices; regular in-office presence required.

Salary and Benefits

Full-time weekdays, 40 hours per week, 9/80 work schedule, occasional overtime to meet deadlines.

Base pay of $24- $32 per hour, depending on experience and location.

Excellent benefits including medical, dental, vision, 401(k) and profit sharing, long-term disability, performance bonuses, paid time off, and ten paid holidays.

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