Marketing Manager/Special Projects Administrator

Benefits

401(k)

Employee discounts

Paid time off

Marketing Manager / Special Projects Administrator
The Woodhouse Day Spa is seeking a highly organized, creative, and detail-oriented Marketing Manager / Special Projects Administrator to support our growing multi-location spa business. This role is ideal for someone who is both strategic and hands‑on — a professional who can manage marketing initiatives while also driving important projects, coordinating details, and helping leadership bring ideas to life.

This position plays a key role in supporting brand consistency, marketing execution, and special projects that enhance both the guest experience and overall business operations.

About the Role
The Marketing Manager / Special Projects Administrator will support a variety of initiatives across marketing, promotions, events, communication, and administrative project coordination. This person will work closely with leadership to help execute campaigns, maintain brand standards, organize projects, and keep priorities moving forward in a polished and professional way.

We are looking for someone who is proactive, creative, organized, and able to balance multiple priorities in a fast‑paced environment.

Key Responsibilities
Marketing

Coordinate and execute marketing campaigns, promotions, and seasonal initiatives

Assist with email marketing, social media coordination, digital content, and in‑spa promotional materials

Help maintain consistent brand standards across all locations and marketing touchpoints

Coordinate with outside marketing partners, vendors, and internal teams

Track marketing calendars, campaign deadlines, and deliverables

Assist with event planning, community partnerships, and local marketing efforts

Help gather and organize marketing performance data and results

Special Projects / Administration

Support leadership with special projects, new initiatives, and business priorities

Manage timelines, follow‑up, communication, and execution details for assigned projects

Help create presentations, internal communication documents, guides, and administrative materials

Organize information, track next steps, and ensure projects move forward efficiently

Assist with cross‑department coordination involving operations, guest experience, hiring, training, and brand initiatives

Provide strong administrative support on key company initiatives

What We’re Looking For

Experience in marketing, project coordination, executive support, or administrative management

Strong organizational and time management skills

Excellent written and verbal communication

Strong attention to detail and follow‑through

Ability to manage multiple projects at once with professionalism and urgency

Creative mindset with strong execution skills

Comfortable working independently while also collaborating with leadership and teams

Proficiency in Microsoft Office, Google Workspace, Canva, and marketing platforms preferred

Experience in hospitality, wellness, beauty, luxury retail, or service‑based businesses is a plus

Hospitality, spa, wellness, beauty, or luxury brand experience is a plus

Ideal Candidate Traits

BA Degree + 2 years of experience

Data Analysis required

PPC experience a must

Professional and polished

Resourceful and solutions‑oriented

Creative but highly organized

Calm under pressure

Strong sense of ownership and accountability

Able to manage both big‑picture strategy and day‑to‑day details

Why Join The Woodhouse

Be part of a growing, guest‑focused luxury wellness brand

Work closely with leadership on meaningful projects and business initiatives

Join a supportive, high‑performing team culture

Opportunity to make an impact across marketing, operations, and guest experience

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