Buying Coordinator, Luxury Watches & Jewelry (Jersey City)

The is a highly operational, detail-oriented role supporting the luxury buyer of premium watches with the day-to-day administrative functions. This position serves as a key go-between for the buyers in terms of liaising with vendors, the pricing team, receiving & operations team, and internal selling partners, ensuring accuracy, timeliness, and seamless product flow.
This role is ideal for someone who enjoys coordination, problem-solving, and managing details, while building a strong foundation in the luxury watch and fine jewelry market. A solid interest in luxury timepieces and jewelry is helpful but not required. A strong sense of verbal and written communication skills are critical.

Essential Duties and Responsibilities:

Serve as the primary administrative & operational support to the Luxury Watch Buyer
Coordinate high value product as it flows through the buying, receiving, pricing and allocations process internally
Own operational flows with external parties, product going off site
Central point of contact for product details between buyers, vendors, pricing, operations, planning, and logistics teams
Manage and maintain accurate records including purchase orders/receipts, returns, cost changes, and delivery updates
Track orders from confirmation through delivery, proactively flagging risks or discrepancies
Coordinate daily communication with luxury watch and jewelry vendors regarding pricing, product details, timelines, and documentation
Ensure accurate transmission of buy details, cost changes, and assortment updates between internal teams and vendors
Maintain organized records of vendor agreements, line sheets, confirmations, and pricing files
Support vendor onboarding and ensure compliance with internal operational requirements is agreed to and understood
Partner closely with Pricing and Operations teams to assist on retail pricing
Support receiving the setup and validation of item attributes including materials, country of origin, case size, movement type, and precious metal details
Review and audit product data for accuracy if needed for any company-wide tech updates or data migrations
Coordinate Product Knowledge trainings with the lead buyer and support documents
Assist with retail, digital & wholesale door allocation as needed
Prepare recaps after meetings, create and maintain buy assortment trackers, and weekly business reports
Work with analytical team to have overviews of departmental trend lines in terms of cost & margin fluctuation
Develop a working knowledge of the luxury watch and fine jewelry market
Demonstrate curiosity and willingness to learn technical and product-specific details over time

Qualifications
Bachelor’s degree in Business, Merchandising, Operations, or a related field preferred
1–3 years of experience in buying, merchandising, operations, or vendor coordination; luxury or premium product experience preferred
Highly organized with exceptional attention to detail
Ability to work in fast paced environment, open to working with vendors in different time zones
Strong follow-through and ability to manage multiple workstreams simultaneously
Comfortable acting as a liaison across several teams and external partners
Proficient in Excel and Microsoft Office; experience with PLM, ERP, or buying systems preferred
Clear, professional written and verbal communication skills
Operationally driven, solution-oriented, & a strong sense of ownership
Comfortable managing details
Moderate knowledge of luxury brands, luxury market trends is preferred