Buying Coordinator, Luxury Watches & Jewelry

The is a highly operational, detail-oriented role supporting the luxury buyer of premium watches with the day-to-day administrative functions. This position serves as a key go-between for the buyers in terms of liaising with vendors, the pricing team, receiving & operations team, and internal selling partners, ensuring accuracy, timeliness, and seamless product flow.

This role is ideal for someone who enjoys coordination, problem-solving, and managing details, while building a strong foundation in the luxury watch and fine jewelry market. A solid interest in luxury timepieces and jewelry is helpful but not required. A strong sense of verbal and written communication skills are critical.

Essential Duties and Responsibilities:

Serve as the primary administrative & operational support to the Luxury Watch Buyer

Coordinate high value product as it flows through the buying, receiving, pricing and allocations process internally

Own operational flows with external parties, product going off site

Central point of contact for product details between buyers, vendors, pricing, operations, planning, and logistics teams

Manage and maintain accurate records including purchase orders/receipts, returns, cost changes, and delivery updates

Track orders from confirmation through delivery, proactively flagging risks or discrepancies

Coordinate daily communication with luxury watch and jewelry vendors regarding pricing, product details, timelines, and documentation

Ensure accurate transmission of buy details, cost changes, and assortment updates between internal teams and vendors

Maintain organized records of vendor agreements, line sheets, confirmations, and pricing files

Support vendor onboarding and ensure compliance with internal operational requirements is agreed to and understood

Partner closely with Pricing and Operations teams to assist on retail pricing

Support receiving the setup and validation of item attributes including materials, country of origin, case size, movement type, and precious metal details

Review and audit product data for accuracy if needed for any company-wide tech updates or data migrations

Coordinate Product Knowledge trainings with the lead buyer and support documents

Assist with retail, digital & wholesale door allocation as needed

Prepare recaps after meetings, create and maintain buy assortment trackers, and weekly business reports

Work with analytical team to have overviews of departmental trend lines in terms of cost & margin fluctuation

Develop a working knowledge of the luxury watch and fine jewelry market

Demonstrate curiosity and willingness to learn technical and product-specific details over time

Qualifications

Bachelor’s degree in Business, Merchandising, Operations, or a related field preferred

1–3 years of experience in buying, merchandising, operations, or vendor coordination; luxury or premium product experience preferred

Highly organized with exceptional attention to detail

Ability to work in fast paced environment, open to working with vendors in different time zones

Strong follow-through and ability to manage multiple workstreams simultaneously

Comfortable acting as a liaison across several teams and external partners

Proficient in Excel and Microsoft Office; experience with PLM, ERP, or buying systems preferred

Clear, professional written and verbal communication skills

Operationally driven, solution-oriented, & a strong sense of ownership

Comfortable managing details

Moderate knowledge of luxury brands, luxury market trends is preferred

Since its inception in 1993, What Goes Around Comes Around (WGACA) has been the leading purveyor of authentic luxury vintage goods. Seth Weisser and Gerard Maione were true pioneers when they founded WGACA in SoHo, NYC. SoHo had yet to emerge as an international destination for fashion and “luxury vintage” was not part of the zeitgeist. Today, their vision and deep understanding of the market has not only led to expansion in Los Angeles, Roslyn, and East Hampton, NY, but a thriving e-commerce site as well. True to its roots, the company specializes in authentic designer clothing and accessories as well as rare collectible pieces from the 1880s - 1990s. WGACA continues to raise the bar of the vintage market through its curation of a sophisticated approach to ready-to-wear vintage and sets the standard for the luxury secondhand market.

WGACA buyers travel the world, hand-selecting the finest items from the most coveted fashion houses. Each luxury good goes through an extensive process of authentication before reaching customers. WGACA has the world's largest collection of vintage Chanel and comprehensive selections from top luxury brands including Louis Vuitton, Gucci and Hermès. Additionally, WGACA is internationally acclaimed for their collections of authentic vintage rock tees, denim, militaria and Americana product. WGACA’s luxury accessories are also exclusively available at leading international retailers such as Lane Crawford HK, Barneys Japan, Harvey Nichols Dubai and more.

In addition to its retail and online presence, WGACA maintains an appointment-only archive to service the fashion industry. The archive houses one of the most extensive vintage clothing and textile libraries in the world. Vintage aficionados, editors, stylists and top designers from around the globe frequent WGACA to explore its world-famous collection. What Goes Around Comes Around continues to be an innovator on the resurgence of luxury trends and leads the way in the collectible vintage market.