Sales & Data Coordinator

The Sales & Data Coordinator is an entry-level support role that provides coordination, administrative, and data support across Visit Mesa’s Sales and Marketing teams.

This role sits at the intersection of sales and marketing operations. Under the direction of senior staff, the Coordinator will assist with maintaining CRM data, supporting group sales activity, contributing to campaign reporting and budget tracking, and helping ensure cross-departmental workflows run smoothly.

This position is ideal for someone who is highly detail-oriented, curious about data, and eager to learn how a destination marketing organization operates. The role offers exposure to both sales and marketing functions and provides a strong foundation for career growth within Visit Mesa.

Role Structure
This is a blended support role with responsibilities allocated approximately as follows:

Sales support and coordination: ~50%

Marketing operations, data, and reporting support: ~40%

Cross-functional and team support: ~10%

Time allocation may flex based on active campaigns, group leads, trade show cycles, and reporting deadlines.

Sales Support and Coordination

Update and maintain accurate contact and client information within the Tempest CRM database

Submit leads to Visit Mesa partners and track responses

Follow up on CRM leads and traces as assigned by sales leadership

Assist with follow-up phone calls and emails for new and existing leads, using guidance and templates provided by the sales team

Review CRM booking reports and assist in identifying and correcting data entry errors

Support weekly tracking of leads and bookings and help maintain shared reporting tools

Assist with preparation for tradeshows and sales missions, including materials and logistics

Support on-site needs such as welcome bags, signage, and registration materials

Assist in researching and prospecting new client opportunities under the direction of senior staff

Marketing & Data Support Responsibilities

Assist with pulling, organizing, and formatting data from various reporting platforms (training provided)

Support the preparation of monthly and quarterly performance reports for leadership and the board

Help maintain data accuracy across marketing systems and flag inconsistencies to senior staff

Assist with compiling partner ROI reports to support consistent and transparent partner communication

Support tracking of marketing budgets, including campaign spend, vendor invoices, and basic variance reporting

Help maintain marketing processes, documentation, and shared project files

Cross-Functional & Team Support

Respond to incoming partner and client calls as needed

Serve as occasional backup support for the Visit Mesa Visitor Center

Build and maintain positive working relationships with partners, staff, and clients

Participate in select committees or projects related to Visit Mesa’s Strategic Plan

Maintain a general understanding of Visit Mesa’s marketing, branding, and partnership efforts

Perform other duties as assigned

Qualifications
Required

Bachelor's degree or equivalent experience; recent graduates encouraged to apply

Strong organizational skills with high attention to detail and accuracy

Proficiency in Microsoft Office applications, particularly Excel, Outlook, Word, and PowerPoint

Strong written and verbal communication skills

Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Ability to work both independently and collaboratively within a team

Professional and client-ready communication style

Preferred

Coursework, internship, or work experience involving data analysis, reporting, budget tracking, or financial coordination

Familiarity with CRM platforms (Salesforce, Tempest, Simpleview, or similar)

Exposure to analytics or reporting tools (GA4, Looker Studio, Excel pivot tables)

Interest in destination marketing, hospitality, or the tourism industry

Hybrid (office located in Downtown Mesa)

Reports to: VP, Sports and Director of Marketing

Full health benefits and 401(k) opportunity

Schedule: Monday – Friday, 8:00 AM – 5:00 PM, with minimal evening and weekend hours required

The Sales & Data Coordinator is expected to adhere to all Visit Mesa rules of employment as described in the employee manual. Employee may perform other related duties as assigned and not included in this job description to meet the ongoing needs of the organization.

All questions about this job description should be directed to Audry Brinkman, Director, People and Operations, at audry@visitmesa.com, or at 480-682-3789.

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