RFP Manager

RFP Manager

Department:

Operations
Employment Type:

Full Time
Location:

United States
Description

At

Utilities One , we are driven by innovation, operational excellence, and a commitment to building the future of critical infrastructure. As a trusted turnkey solutions provider across

telecom, power, water, renewable energy, and data center

sectors, we deliver high‑quality services that connect and empower communities. In addition to our core operations, we offer

specialized consulting services

that help our clients design, optimize, and execute complex infrastructure projects with confidence and precision. We believe our greatest strength is our people — a team of dedicated professionals who bring expertise, collaboration, and integrity to everything they do. Join us and become part of a growing organization where your contributions make a meaningful impact.
As a

RFP Manager

you will own the front end of build planning and bid response for outside‑plant (OSP) construction. This role converts KMZ/KML and other geospatial data into clear, constructible routes; develops quantity takeoffs; identifies risks; and produces compliant, on‑time RFP responses. Success requires strong map literacy, rigorous bid/compliance discipline, and practical construction judgement.
Key Responsibilities

Open, review, and interpret KMZ/KML, shapefiles, GeoJSON, and PDF plan sets in tools like Google Earth Pro, QGIS/ArcGIS, and Bluebeam
Validate routes, utilities, and environmental constraints; flag conflicts (bridges, rail, waterways, protected areas)
Produce preliminary takeoffs (LF by method, handholes/pedestals, crossings, bores, structure attachments) and draft/validate bill of materials (BOM)
Align routes with traffic control needs; capture assumptions and constraints
Translate routes to constructible sequences; identify access, staging, spoil management, and restoration requirements
Validate takeoffs with spot field checks; coordinate with utility locators and 811 procedures
Support permit packs (traffic control sheets, crossings, bore profiles), and precon meeting materials
Provide redline updates from field feedback; maintain revision control through award and NTP
Maintain trackers (bids, addenda, RFIs, risks, quotes, deliverables)
Facilitate handoff to operations: route files, takeoffs, assumptions, and risk items
Contribute to standards: symbology, naming conventions, estimate templates, and RFP boilerplates
Read and interpret RFP/RFQ documents, addenda, exhibits, and pricing forms; build a compliance matrix and submission checklist
Lead RFI/Q&A tracking; clarify scope gaps, locates, QC/testing, restoration, and as‑built deliverables
Coordinate internal pricing (labor, equipment, materials), vendor quotes, and subcontract scope; normalize quotes and document inclusions/exclusions
Prepare full response packages: technical approach, construction means/methods, schedule, staffing, risk register, safety/QA, and commercial forms (NDA/MSA/SOW/COI/W‑9 as applicable)
Draft bid assumptions, exceptions, and clarifications that protect margin and delivery
Ensure on‑time, compliant submission (digital portals or physical delivery); archive artifacts for handoff
Skills, Knowledge and Expertise

3+ years in OSP/underground utilities construction estimating, design support, or field engineering
Proficiency with KMZ/KML and at least one GIS/mapping platform (Google Earth Pro, QGIS, or ArcGIS) and Bluebeam Revu
Demonstrated ability to read civil/utility plan sets, profiles, details, and traffic control drawings
Hands‑on understanding of HDD, trench/open‑cut, aerial make‑ready, restoration, and as‑built requirements
Strong business writing and document control skills; comfortable owning compliance matrices and bid calendars
Intermediate Excel (lookups, pivots), and experience with SharePoint/Smartsheet/Jira or similar trackers
Experience responding to telecom/municipal/utility RFPs with complete technical + commercial packages
Takeoff experience for conduit, fiber, vaults, pedestals, crossings, and restoration quantities
Familiarity with permit processes (ROW, DOT, railroad), traffic control specifications, and inspection workflows
Knowledge of applicable safety and construction standards (e.g., trenching/shoring practices, make‑ready basics)
Basic CAD literacy for viewing and markup (AutoCAD/BricsCAD or similar)
Vendor/subcontract coordination and quote normalization experience
Benefits

Health Insurance plans; (health, dental, vision);
Whole Life Insurance;
401(k) Plan;
PTO/Paid Holidays;
Great Work Environment;
Career Advancement Opportunities.

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