Proposal Coordinator

What is the Opportunity?
A Proposal Coordinator is a professional responsible for managing and coordinating the creation, development, and submission of proposals (including RFPs, RFIs, and RFQs) to prospective clients. This role is vital in the business development lifecycle, acting as the central point of contact and ensuring all proposal elements are completed on time, meet quality standards, and comply with all requirements.

What You'll Do Here:

Proposal Process Management: The Proposal Coordinator works closely with the Project Manager to create and manage the proposal schedule, outlining deadlines for different stages of the process (drafting, editing, reviews, approvals), and ensures all deliverables are submitted according to the specified timeline.

Coordination and Collaboration: They act as a liaison between various departments (Business Development, Estimating, Finance, Engineering, Legal, Contracts, Quality, CM/PM, and Procurement) to gather necessary information, ensuring content consistency and alignment with the client's needs and the company's strategic objectives.

Content Development and Organization: Responsibilities include developing and organizing proposal content, which may involve drafting sections, editing contributions from other team members, ensuring accurate information is used, and maintaining a library of standard proposal content (boilerplate text, project descriptions, resumes).

Quality Assurance and Compliance: The Project Manager and the Coordinator reviews and edits proposal content for accuracy, completeness, and grammar, ensuring all formatting and graphical elements are consistent with company standards and compliant with the requirements outlined in the RFP or RFI.

Communication and Follow-Up: They facilitate kick‑off and debrief meetings, communicate with the team regarding project progress, provide feedback, and coordinate follow‑up activities after proposal submission, such as addressing information requests from clients.

Administrative Tasks: This can include managing the printing and production of proposal materials, tracking the status of proposal projects, and maintaining related databases and files.

What You Bring to the Team:

Educational Background: A bachelor's degree in business, marketing, communications, English, or a related field is preferred.

Writing and Editing: Exceptional writing, editing, and proofreading skills, with a keen eye for detail, grammar, and persuasive communication.

Project Management: Strong organizational, time management, and project management skills to handle multiple tasks simultaneously and meet tight deadlines.

Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and, in some cases, graphic design software like Adobe Creative Suite.

Communication and Interpersonal Skills: Excellent verbal and written communication skills to collaborate effectively with diverse teams, including subject matter experts and senior leadership, and to communicate the proposal's value proposition.

Understanding of the Proposal Process: A thorough understanding of the proposal development process and the requirements of RFPs and RFIs.

Industry Knowledge: Commercial nuclear and Federal nuclear, knowledge of specific regulations (like FAR/DFARS in the Aerospace & Defense industry) are highly beneficial.

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