Proposal Coordinator

Location Options: Grand Forks, ND; Maple Grove, MN; or Denver, CO
AE2S is seeking a Proposal Coordinator to join our growing Proposals team. This role is ideal for someone who has a passion for driving the proposal process, managing multiple deadlines, and crafting compelling, well‑designed proposals that help win meaningful engineering projects.

At AE2S, proposals are not just about formatting. They’re about storytelling, strategy, and collaboration. You’ll work across disciplines, partnering closely with technical staff, and play a key role in positioning AE2S for success.

As a Proposal Coordinator, you’ll own proposals from start to finish, typically juggling 2–4 active pursuits at a time with turnaround windows ranging from 2–4 weeks.

Responsibilities

Lead and manage the proposal process from kickoff through submission, ensuring deadlines, quality standards, and compliance requirements are met

Support and guide the Go/No‑Go process, assisting business leaders in making informed pursuit decisions

Facilitate proposal kick‑off meetings and coordinate input from Proposal Managers, SMEs, and reviewers

Develop outlines, schedules, and milestone plans to keep proposal teams on track

Review RFPs/RFQs to ensure all requirements are addressed and incorporated

Coordinate technical content, resumes, project descriptions, and supporting materials

Use Adobe Creative Suite to layout proposals, create graphics, and maintain brand standards

Collaborate with the team on pursuit strategy, differentiators, and positioning

Support interview preparation, including interview strategy, presentations, and leave‑behind materials

Help maintain proposal archives, CRM entries, and master resume files

Step in to support team members during peak deadlines—this is a true team‑first environment

Basic Qualifications

Bachelor’s degree in Communications, Marketing, Journalism, English, or related field required.

Proficient in Adobe InDesign, Illustrator, and Photoshop, as well as Microsoft Word, PowerPoint, and Excel.

Ability to be flexible, maintain a positive attitude, and work collaboratively to develop a team environment.

Excellent communication, interpersonal, and organizational skills.

Demonstrated attention to detail with strong grammar, spelling, composition, and proofreading abilities.

Basic understanding of design principles.

Ability to multi‑task, work under the pressure of a deadline‑driven environment and occasionally work over‑time to meet client needs.

All applicants must be able to complete pre‑employment onboarding requirements (if selected) which may include any/all the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Preferred Qualifications

Proficient with CRM (Deltek, Vantage Point preferred).

2‑5 years’ experience with proposals, ideally in an AEC firm.

Strong interest in learning about the engineering industry.

Physical Requirements

Primary functions require physical ability and sufficient mobility to work in an office setting

Ability to stand or sit for prolonged periods of time

Occasionally stoop, bend, kneel, crouch, reach, and twist

Occasionally lift, carry, push, and pull light to moderate amounts of weight

Operate office equipment requiring repetitive hand movement

Fine coordination including the use of a computer keyboard

May require lifting and carrying up to 20 pounds, with rare lifting of up to 50 pounds

May require occasional evenings and weekends with overtime expectations varying with workload

May be required to travel to off‑site locations including occasional overnight stays out of town

Benefits
AE2S offers more than just competitive compensation and a best‑in‑class insurance package to our employees and families; our benefit plan is one of the richest plans currently in the marketplace today!

Great Culture and Spirit where Creativity is Fostered

Significant Opportunities to Grow and Advance

100‑percent Employee Owned

Core Values which Speak to the Heart of AE2S and its Employees

Large, Diverse, and Challenging Projects with the Latest Technology

Family‑Friendly with Flexibility and Work‑Life Balance

100‑percentpaid Family Health Insurance

100‑percent paid Employee Dental, Short‑ & Long‑Term Disability, and Vision Insurance

Discretionary Bonus Plan

Employee Stock Ownership Plan (ESOP)

Matching 401(k) Contributions

Paid Time Off (PTO) Credits for Past Experience

Wellness Program

Anticipated Starting Salary: $59,400 - $72,600 per year DOE (Compensation is subject to variation due to factors such as education, experience, skillset, etc.) Position will remain posted until filled

AE2S is an Equal Opportunity / affirmative Action / disability Employer

Location

Grand Forks, ND - Grand Forks, ND 58201 US (Primary)

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