Senior Proposal Coordinator. Job in Trenton LilyLifestyle Jobs

supports the Proposal Manager with proposal development activities, to include proposal document management. Oversees proposal publications, monitoring progress and establishing priorities and deadlines for production including desktop publishing, graphics, and printing. Ensures proposal deliverables comply with all proposal preparation instructions specified in the RFP. Supports the Proposal Manager in proposal kickoffs, color team reviews, and other proposal development activities.

Principal Accountabilities
(Typical duties include the following, although specific duties vary by assignment or contract.)

Analyzes RFP and develops/updates compliance matrix; creates proposal information document (PID)

Develops proposal template, adhering to proposal production requirements

Develops writers' documents based on proposal database or Proposal Manager outline

Develops and updates plans, schedules, materials, and files; tracks action items via RAIL to established suspense dates/times

Provides direction for advanced desktop publishing functions, administrative support, security, control and distribution of proposals or other documents. Ensures quality assurance and quality control at all stages of proposal preparation.

Oversees all proposal publication activities, to include the following:

Coordinates graphics, desktop publishing, proofreading, and production support of all assigned proposals, including drafts, final submission, and ENs, ensuring a high standard of quality

Determines style, techniques, and medium best suited to produce desired effects and conform with production requirements

Discusses graphics and text requirements at various stages of completion and making necessary changes as determined by customer; proofing work to minimize errors and reworks errors

Develops Final Production Checklist

Coordinates the production of print requests for proposal teams, including RFP books, proposal volumes, and other proposal-related artifacts for kick-offs, color teams, and final print

Coordinates final production of all proposal deliverables, including assembly, book checks, packaging, and shipping

Assists Proposal Managers in development and update of proposal management plans as assigned

Manages SharePoint proposal site content and user right access administration for SharePoint and PleaseReview; trains and assists proposal team members in use of the proposal template and electronic collaboration tools

Prepares archives of proposals following final submission

Works closely with customer/requestor to ensure job requirements are to company standards and customer satisfaction

Troubleshoots computer and production equipment problems

Performs other duties as assigned.

Knowledge & Skills

Demonstrated ability to work efficiently under conditions of multiple deadlines and changing priorities to produce a large volume of high-quality material with attention to detail

Strong knowledge of the English language; excellent grammar, writing, and proofreading skills

Experience reading and analyzing Request for Proposals (RFPs)

Working knowledge of industry standard proposal management processes

Strong interpersonal skills and team player attitude; comfortable working in a matrixed environment

Adaptable to changing schedules in a fast‑paced and demanding environment

Customer‑service oriented

Demonstrated organizational skills, Detail‑oriented; produces high‑quality, accurate work in a timely manner

Excellent oral communication skills as well as conflict management and diplomacy skills

Experience coordinating with production teams and print services

Demonstrated proficiency with desktop publishing/graphics software such as Adobe Illustrator

Advanced/expert knowledge of Microsoft applications (specifically Word)

Knowledge of document production and file version control systems

Knowledge of Department of Defense (DoD), U.S. Government structure and agency acquisition procedures is preferred

Experience & Education

Bachelor's degree or additional education may be substituted for experience or additional experience may be substituted for education (generally 2 years of experience equals 1 year of education).

Five plus (5) years of experience developing proposals for major U.S. Government contracts or similar work experience

Travel may be required up to 10% for onsite meetings

US Citizenship required

Compensation Details:
$90 - $110k

The compensation range or hourly rate listed for this position is provided as a good‑faith estimate of what the company intends to offer for this role at the time this posting was issued. Actual compensation may vary based on factors such as job responsibilities, education, experience, skills, internal equity, market data, applicable collective bargaining agreements, and relevant laws.

Benefits Overview:
Our health and welfare benefits are designed to support you and your priorities. Offerings include:

Health, dental, and vision insurance

Paid time off and holidays

Retirement benefits (including 401(k) matching)

Educational reimbursement

Parental leave

Employee stock purchase plan

Tax‑saving options

Disability and life insurance

Pet insurance

Note: Benefits may vary based on employment type, location, and applicable agreements. Positions governed by a Collective Bargaining Agreement (CBA), the McNamara‑O'Hara Service Contract Act (SCA), or other employment contracts may include different provisions/benefits.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low‑income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters (#/vxSkbztPuAwwxfs).

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