Sales & Administrative Coordinator - Puerto Rico, Guaynabo

Sales & Administrative Coordinator

Be the engine that keeps commercial operations running smoothly!
We are looking for a highly organized, proactive, and detail-oriented Sales & Administrative Coordinator to join our team in Puerto Rico! In this dynamic role, you will be at the heart of our commercial operationssupporting the sales team, coordinating key business processes, managing contracts and data integrity, and ensuring seamless day-to-day office functionality.
This position is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in keeping things running efficiently behind the scenes while contributing directly to business success and customer satisfaction.
What you'll do:
Sales Support & Commercial Coordination
Maintain and update Installed Base data, including installations, master data changes, renewals, and removals
Support internal capital asset requests for new business opportunities in coordination with logistics and supply teams
Coordinate financial model approvals with Sales and Finance stakeholders
Manage service contract renewals and proactively track expiring agreements to ensure strong renewal performance
Act as a central point of contact for sales inquiries, ensuring timely routing and resolution
Contract Administration & Compliance:
Track contract terms, renewal dates, pricing agreements, and compliance requirements
Coordinate contract approvals with Legal, Finance, and Leadership teams
Ensure all executed contracts are properly stored, organized, and easily accessible
Support compliance-related processes, including HCP/HCO activity registration, approvals, documentation, and archiving
Office & Cross-Functional Support:
Handle administrative tasks including correspondence, documentation, presentations, translations, scheduling, and travel arrangements
Support Sales, Finance, Procurement, Service Organization (Puerto Rico), Marketing, Customer Service, and other teams
Assist HR Business Partner with employee engagement initiatives, office visits, and event coordination
Support local marketing activities, including conventions, client events, and logistics coordination
Procurement & Vendor Management:
Serve as the main contact for vendor master data inquiries
Ensure all procurement requests are properly documented and compliant with corporate standards
Liaise with LATAM Procurement Supplier Division for vendor onboarding and updates
Collect and validate vendor information for SAP data management
Process and manage purchase requisitions efficiently and accurately
Fleet & Administrative Operations:
Maintain staff records and manage Safe Fleet policy administration
Oversee claims processes, maintenance schedules, and mileage reporting
Audit monthly fleet leasing and maintenance invoices
Ensure accurate payroll submissions related to fleet usage
What makes you a great fit:
Strong organizational and coordination skills with attention to detail
Ability to manage multiple priorities in a structured and efficient way
Excellent communication skills and a proactive mindset
Confidence working with cross-functional teams in an international environment
Experience with administrative, sales support, or contract management processes is a strong advantage
Fluency in English
Advanced Microsoft Excel skills
Why this role matters?
In this position, your work directly impacts commercial performance, operational efficiency, and customer satisfaction. You are not just supporting processesyou are enabling them to run better, faster, and smarter.
Equal Opportunity
QuidelOrtho believes in Equal Opportunity for all and is committed to ensuring all individuals, including individuals with disabilities, have an opportunity to apply for those positions that they are interested in and qualify for without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. QuidelOrtho is also committed to providing reasonable accommodations to qualified individuals so that an individual can perform the duties. If you are interested in applying for an employment opportunity and require special assistance or an accommodation to apply due to a disability, please contact us at recruiting@quidelortho.com.