PDC/PDE Department Administrative Assistant

JOB ID: TYARD1494255

Job Title: PDC/PDE Department Administrative Assistant
Duration: 12 M+
Location: Ann Arbor, MI - 48105

Company Background:
Our client, a major employer in the area, is looking for

PDC/PDE Department Administrative Assistant

to be part of its team in its North American operations.

Job Description:

General administrative support duties for MBD, including, but not limited to:

Meeting arrangement and setup (i.e., weekly, monthly department meetings, department events/offsite meetings
Purchase requisition submission and tracking (track from approval to PO dispatch to vendor invoicing; reconcile PO's with actual expenditures)
Invoice receipt and payment confirmation
Monthly accrual preparation and submission
New Hire Setup/Preparation (for new TM's & VWF; account/PC/CAD machine setup, Toyota applications access, update & distribution of org/seating charts, etc.)
Travel arrangements for TMs.
Visitor Preparation (i.e., CAD/CAE account setup, guest Wi-Fi, visitor badge requests for visitors from Affiliates and Vendors)
Travel Arrangement for visitors and need to understand basic Japanese in order to communicate with visitors.
Maintain/update Assistant Reference Manual
Maintain office supply room (office supply orders)
Mail distribution
Requirements:

This position will require the candidate to work Monday-Thursday in the office with the WFH option on Fridays supporting 2 GM's and staff of 70 Engineers.
3 to 5 years of strong general office/department support experience
Excellent verbal, written, and interpersonal skills
Excellent customer service skills
Proficient in SAP/Ariba (or equivalent software experience) and MS Office (Outlook, Excel, PowerPoint & Word)
Strong ability to work independently and with other members
Basic Japanese Skill is a plus but not mandatory