Proposal Coordinator (Hybrid)

Proposal Coordinator

The Proposal Coordinator provides support to Proposal Managers on Government and Commercial procurement efforts, performing a variety of duties for the proposal and capture teams.
Responsibilities

Schedule status calls, reviews, and coordinate status meetings, calls, and color reviews.
Create and maintain SharePoint sites and ensure currency of all solicitation and proposal documents.
Manage B&P code set up and reporting.
Assist with document production and desktop publishing (DTP).
Use advanced MS Word features to create solicitation‑specific templates and format all response documents.
Prepare documents and proposals for review and final submission (formatting in MS Word).
Communicate with vendors to secure supplies and assure on‑time completion of document reproduction.
Support updates and maintenance of proposal content library, including past performance descriptions, employee resumes, and proposal templates.
Provide formatting and production support of proposal submissions.
Ensure compliance with RFP font, type size, margins, and other proposal format and page limitation requirements.
Support submission of sources sought responses, white papers, and capability briefings as requested.
Qualifications

3 or more years of proposal coordinator or related business development experience.
Ability to read, interpret, and follow specific RFP instructions.
Ability to navigate GovWin, FBO/SAM.gov, and other procurement sites and tools.
Familiarity with industry standard proposal processes (Shipley, etc.).
Familiarity with AI tools and search/prompt functions.
Expert capability in MS Office suite, SharePoint, Salesforce, and Adobe CS.
Strong attention to detail and ability to prioritize work in a fast‑paced environment.
Proofreading skills and attention to formatting and design details.
Excellent time‑management, organization, and communication skills.
Excellent written and verbal communication skills.
Preferred: Bachelor’s degree.
Physical Requirements

Work in a typical interior/office environment.
Sit and stand for prolonged periods of time.
Lift up to 15 lbs.
Equal Opportunity Employment

Acuity International is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration without regard to race, color, sex, national origin, age, protected veteran status, or disability status.

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