Proposal Coordinator (Hybrid)

Job Description

The Proposal Coordinator provides support to Proposal Managers on Government and Commercial procurement efforts. The Proposal Coordinator performs a variety of duties and support functions for the proposal and capture teams. Tasks include scheduling status calls and reviews; creating and maintaining SharePoint sites; managing B&P code setup and reporting; and assisting with document production and desktop publishing (DTP).
Duties and Responsibilities

Using advanced MS Word features, create solicitation-specific templates and formats for all response documents
Participate in proposal planning meetings to gather and communicate information concerning document layout and production process
Schedule and coordinate status meetings, calls and color reviews in coordination with the proposal manager
In coordination with the Proposal Manager, prepare documents/proposals for review/final submission (formatting in MS Word)
Communicate with vendors to secure supplies and assure on-time completion of document reproduction
Create SharePoint sites and ensure currency of all solicitation and proposal documents
Perform administrative services in support of proposal and business development activities
Support updates and maintenance of proposal content library, including past performance descriptions, employee resumes, and proposal templates
Provide formatting and production support of proposal submissions
Ensure compliance with RFP font, type size, margins, and other proposal format and page limitation requirements
Support for submission of sources sought responses, white papers, capability briefings as requested
Qualifications

3 or more years of proposal coordinator or related relevant business development experience
Ability to read, interpret and follow specific RFP instructions
Ability to navigate GovWin, FBO/SAM.gov and other procurement sites and tools
Familiarity with industry standard proposal processes (Shipley, etc.)
Familiarity with AI tools and search/prompt functions
Expert capability in MS Office suite, SharePoint, Salesforce and Adobe CS
Strong attention to detail and ability to prioritize work in a fast-paced environment
Proofreading skills and attention to formatting and design details
Excellent time management, organization skills and attention to detail
Excellent written and verbal communication skills
Preferred Qualifications

Bachelor’s degree desired
Experience working in a Business Development Organization
Physical Requirements

Work is normally performed in a typical interior/office work environment. Work involves sitting and standing for prolonged periods of time.
Ability to lift up to 15 lbs.
Acuity International is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration without regard to race, color, sex, national origin, age, protected veteran status, or disability status.

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