Academic Operations & Communication Specialist

Position Summary:
The Academic Operations & Communications Coordinator supports the academic leadership team by managing scheduling, communications, data analysis, and administrative functions that drive instructional effectiveness and organizational alignment. This role serves as a central hub between academic initiatives, district operations, and external communications, ensuring seamless execution of key academic priorities and stakeholder engagement.

The Academic Operations & Communications Specialist supports the academic leadership team by coordinating communications, managing operational processes, supporting board functions, and analyzing data to drive instructional effectiveness. This role serves as a key liaison across departments, campuses, and the community, ensuring alignment, organization, and effective execution of curriculum initiatives and district priorities.

Qualifications:
Education/Certification:
Bachelor's degree in a related field preferred; however, a combination of relevant education and industry experience at the campus or district level may be considered in lieu of a degree.
Experience:

Minimum of four years of administrative support experience for campus or central office departments in an educational environment.
Special Knowledge/Skills:
Excellent interpersonal and oral communication skills
Strong organizational and project management skills with the ability to manage multiple priorities
Experience with data analysis, reporting tools, and presentation software (e.g., Excel, PowerPoint, Google Workspace)
Excellent written and verbal communication skills
Experience with social media management and/or marketing communications preferred
Familiarity with board governance processes and tools (e.g., BoardBook) is a plus
Major Responsibilities and Duties

Academic Operations & Scheduling

Coordinate and maintain the academic calendar, including learning walks, professional development sessions, and district-wide instructional events
Schedule and organize academic team meetings, campus visits, and board-related activities
Ensure alignment between district calendar, academic initiatives, and key milestones
Communications & Marketing

Manage and create content for social media platforms to highlight academic initiatives and campus successes
Develop and distribute newsletters for internal and external stakeholders
Support district marketing efforts in collaboration with leadership
Board & Executive Support

Prepare BoardBook materials, presentations, and supporting documentation for board meetings
Provide logistical and administrative support for academic board activities
Assist in the coordination of executive-level communications and reporting
Assist with Board meeting preparation and minutes documentation
Ensure Board Goals, Superintendent Constraints and progress monitoring are tracked and posted accordingly.
Data Analysis & Reporting

Collect, analyze, and present academic and operational data to support decision-making
Create dashboards, reports, and visual presentations for leadership
Monitor key performance indicators and support continuous improvement efforts
Presentation & Content Development

Design high-quality presentations for professional development, board meetings, and leadership updates
Support the creation of training materials and academic resources
Administrative Support

Provide general administrative support to the academic team, including documentation, correspondence, and project coordination
Maintain organized systems for files, reports, and communication records
Assist with special events and tasks.
Fulfill other duties as required.

Working Conditions:
Mental Demands/Physical Demands/Environmental Factors

Working with frequent interruptions, maintaining emotional control under stress. Occasional prolonged or irregular hours. Regular district-wide travel to multiple work locations as assigned; moderate lifting and carrying up to 20lbs. General office-setting conditions; some work outside at events or other locations.

Work Schedule:

The schedule may vary and may include evenings and weekends. The schedule generally conforms to normal office hours.

Equipment Used:

Personal computer, printer, copiers, fax machine, and calculator.