Academic Operations & Communication Specialist

Academic Operations & Communication Specialist
Central Administration, 325 W. 12th Street, Dallas, Texas

Position Summary
The Academic Operations & Communications Coordinator supports the academic leadership team by managing scheduling, communications, data analysis, and administrative functions that drive instructional effectiveness and organizational alignment. This role serves as a central hub between academic initiatives, district operations, and external communications, ensuring seamless execution of key academic priorities and stakeholder engagement.

The Academic Operations & Communications Specialist supports the academic leadership team by coordinating communications, managing operational processes, supporting board functions, and analyzing data to drive instructional effectiveness. This role serves as a key liaison across departments, campuses, and the community, ensuring alignment, organization, and effective execution of curriculum initiatives and district priorities.

Responsibilities
Academic Operations & Scheduling

Coordinate and maintain the academic calendar, including learning walks, professional development sessions, and district-wide instructional events.

Schedule and organize academic team meetings, campus visits, and board-related activities.

Ensure alignment between district calendar, academic initiatives, and key milestones.

Communications & Marketing

Manage and create content for social media platforms to highlight academic initiatives and campus successes.

Develop and distribute newsletters for internal and external stakeholders.

Support district marketing efforts in collaboration with leadership.

Board & Executive Support

Prepare BoardBook materials, presentations, and supporting documentation for board meetings.

Provide logistical and administrative support for academic board activities.

Assist in the coordination of executive-level communications and reporting.

Assist with Board meeting preparation and minutes documentation.

Ensure Board Goals, Superintendent Constraints and progress monitoring are tracked and posted accordingly.

Data Analysis & Reporting

Collect, analyze, and present academic and operational data to support decision-making.

Create dashboards, reports, and visual presentations for leadership.

Monitor key performance indicators and support continuous improvement efforts.

Presentation & Content Development

Design high-quality presentations for professional development, board meetings, and leadership updates.

Support the creation of training materials and academic resources.

Administrative Support

Provide general administrative support to the academic team, including documentation, correspondence, and project coordination.

Maintain organized systems for files, reports, and communication records.

Assist with special events and tasks.

Fulfill other duties as required.

Qualifications

Education: Bachelor’s degree in a related field preferred; however a combination of relevant education and industry experience at campus or district level may be considered in lieu of a degree.

Experience: Minimum of four years of administrative support experience for campus or central office departments in an educational environment.

Skills: Excellent interpersonal and oral communication skills, strong organizational and project management skills with the ability to manage multiple priorities, experience with data analysis, reporting tools, and presentation software (Excel, PowerPoint, Google Workspace), excellent written and verbal communication skills, experience with social media management and/or marketing communications preferred, familiarity with board governance processes and tools (e.g., BoardBook) is a plus.

Other: High School/Trade School degree preferred.

Citizenship, residency or work visa required.

Position Type: Full-Time.

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