Proposal Coordinator

Job Description
Job Description

Are you a meticulous coordinator with a knack for persuasive writing? Do you thrive in a fast-paced environment where your organization directly drives business growth?

A premier leader in sustainable infrastructure and energy services is expanding its US headquarters. We are seeking a Proposal Coordinator to act as the strategic hub of our business development lifecycle, managing the creation and submission of high-quality RFPs, RFIs, and RFQs.

Why Join Us?

Pure Growth:

This role is open strictly due to rapid team expansion and major US market growth—meaning excellent long-term career progression.

Top-Tier Benefits:

Enjoy 100% employer-paid health benefits, a year-end winter shutdown, and a highly competitive compensation package.

Key Responsibilities

Process Management:

Partner with project managers to build, track, and enforce proposal schedules, ensuring all milestones and final deadlines are met.

Cross-Functional Collaboration:

Act as the central liaison between Business Development, Estimating, Finance, Legal, and Engineering to gather necessary data and align content with client needs.

Content Development:

Draft, edit, and organize compelling proposal content; maintain and curate a centralized library of boilerplate text, project profiles, and team resumes.

Quality Assurance:

Review all submissions for strict compliance with RFP/RFI requirements, ensuring immaculate grammar, formatting, and brand consistency.

Meeting Facilitation:

Lead proposal kick-off and debrief meetings, track project status, and coordinate post-submission follow-ups or client information requests.

Qualifications & Skills

Education:

Bachelor’s degree in Business, Marketing, Communications, English, or a related field preferred.

Experience:

Strong foundational understanding of the structured proposal development process (RFPs, RFQs, RFIs).

Skills:

Exceptional writing, editing, and proofreading capabilities with a sharp eye for detail.

Project Management:

Proven ability to juggle multiple tight deadlines simultaneously without sacrificing quality.

Tech Savvy:

Proficient in MS Office Suite (Word, Excel, PowerPoint); familiarity with Adobe Creative Suite is a plus.

Bonus Points:

Prior experience in highly regulated industries (such as commercial energy or federal/defense sectors) is a major asset.

Compensation & Work Perks

Base Salary:

$75,000 – $95,000+ (with flexibility up to $100K+ for highly experienced candidates).

Bonus:

Short-Term Incentive Plan (STIP) eligible.

Time Off:

3 weeks of vacation

plus

a 1-week company paid closure in December.

Retirement:

401(k) with a 4% company match.

Health:

Comprehensive US benefits package

100% covered

for the employee.

Location:

Hybrid schedule (3 days a week) in Charlotte, NC.

(Relocation assistance considered for exceptional candidates).

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