Proposal Coordinator

Overview

We are seeking a

Proposal Coordinator with 1+ years of experience

for our

Business Development

Division in

any of our Florida

Offices.
The focus of this position is execution. Work directly with proposal managers to produce high-quality proposals and presentations. The key responsibilities for this position are information gathering and maintenance; layout, production, and delivery of proposals and presentations; and data entry and management.

This position requires exceptional time-management, attention to detail, planning, organization, layout software, and interpersonal skills. The ability to pivot easily between tasks is crucial for the successful performance of this role.
Responsibilities

Collaborate with proposal managers to produce high-quality compliant proposals
Responsible for the layout, production, and delivery of proposals and presentations
Identify and outline requirements of RFPs and create compliance matrix/checklists and calendars
Schedule proposal production planning meetings
Request contract/legal reviews
Schedule quality control reviews
Layout covers and tabs in coordination with proposal manager
Gather information/documents for use in proposal
Prepare and send out drafts for quality control reviews
Responsible for the pursuit closing process
Responsible for keeping opportunities up to date in the database
Responsible for updating resumes and project descriptions in the database
Responsible for following up on results until a pursuit is awarded
Ensure quality of all produced material including consistency, spelling, and grammar
Pro-actively update proposal elements, resumes, project descriptions, project photos, and additional boilerplate material
Maintain organized documents following the filing protocol for proposal archive
Qualifications

Associate or Bachelor’s degree (in English, Communications, Journalism, Marketing preferred) OR equivalent demonstrated experience
Minimum 1+ years in the A/E/C industry preparing proposals for federal, state, and municipal clients desired
Must have the ability to thrive in a collaborative environment and work well with others
Strong written and verbal communication skills
Strong organizational and time management skills
Ability to work and collaborate with proposal manager displaying a positive and professional attitude
Eagerness to learn and follow company’s proposal management process
Ability to operate under tight deadlines, handle various projects simultaneously, and manage last-minute/urgent requests. Must be able to adjust to multiple, concurrent deadlines.
Intermediate skills in Adobe software (InDesign and Acrobat)
Advanced skills in Microsoft Office software (Word, Excel, PowerPoint)
Utilizing artificial intelligence (AI) a plus
Pre-employment drug screening is a condition of employment
Physical Demands

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office setting. Hand-eye coordination is necessary to operate a computer, keyboard, and mouse. The use of a telephone headset will allow for virtual communication with team members through Zoom and/or Microsoft Teams. While performing the duties of this job, the employee is often required to sit for prolonged periods, use hands/fingers to handle, feel or operate objects, tools or controls and reach with hands and arms, speak and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Applicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over the sponsorship of employment visa.
Equal Opportunity Employer/Veterans/Disabled.

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