Marketing Administrative Assistant / Proposal Coordinator - Irvine, CA

Overview
Glumac, a Tetra Tech company, is seeking a dynamic and detail-driven Marketing Administrative Assistant / Proposal Coordinator to join our high‑performing Marketing Team in Irvine, CA.

This role blends marketing administration and proposal support, making it an excellent opportunity for an organized, creative professional who thrives in a fast‑paced, collaborative environment and is eager to support and help shape compelling pursuit materials that showcase the strength of our people, projects, and ideas.

The successful candidate will play a key role in supporting the marketing team in operations, administration, and proposals. They will assist with data entry, proofreading, email communication, and the organization of documentation, and will help prepare qualification packages including resumes, project lists, project sheets, and forms.

Responsibilities

Data entry, organization, and communication surrounding firm proposals

Proofreading of fee proposals

Contribution to qualification packages, including resumes, project sheets, project lists, forms, and org charts

Updates of marketing materials

Ability to multitask and stay organized in a fast‑paced environment

Required Qualifications

1–3 years of marketing experience

Advanced English writing, editing, and proofreading skills

Proficiency in Microsoft Office Suite

Strong attention to detail and organizational skills

Ability to work collaboratively with technical and marketing teams

Bachelor’s degree in Marketing, Business, Public Relations, Communications, Graphic Design, Journalism, or a related field

Preferred Qualifications

Experience with InDesign

Experience with AEC proposals

Ability to work independently

Work Environment and Location
This position offers a hybrid work environment, requiring two in‑office days per week in our Irvine, CA office. All candidates must be located in and eligible to work in the U.S.

Compensation
Salary Range: $55,000 – $65,000 (depending on experience)

Tetra Tech is an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sex, marital or familial status, status as a protected veteran, or any other characteristic protected by law.

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